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HomeMy WebLinkAboutMeeting MinREGULAR MEETING :i vember 2, 1981 The regular mating oi the Bo ird of Directors of the Truckee Donner Pub- lic Utility District was tiled to order by President Huber at 7:01 P.M. in tile Tahoe Truckee Unit if 1 .. !; .1 Pistrict Board room. 14 I ROLL CALLi Diret tors Corb< EMPLOYEES PRESENTi D. Eug« Duffy, Kuttel, Maass and Huber were present. Holt and Susan Craig were present. CONSULTANTS PRESENT: District Counsel Simon and Tom Jennings of Cook Assoc- Lfttes were preeent. ITHERS PRESENT I Among th. se present were Tim Bankhead, Kathy Deatsch, Kim Coopel, Ed Aweek i, Ed Aweeki, Jr., and Tom Mueller. APPROVAL OF MINUTES lot ectoi M Se] tembei • tnt i.it Kut t e I ieci . moved that the Board approve the minutes of September 2, tembi i 16( 1981 (li30 P.M. meeting) in final form. Direc- 1 the notion. ROLL CALL: all Directors, aye. SO MOVED. I DlrectO! Maaaa moved that the Board authorize the Secretary to place the minutes oi Septembet L6 (7s00 P.M. meeting), September 21, October 5 and Oc- tober 7, 1981, in final form as corrected. Director Kuttel seconded the motion. ROLL CALL: ill Directors, aye. so MOVED. STATEMENT OF LENERAL FUND AND UILLS_ FOR ..BOARD APPROVAL The Statement of General Fund was reviewed by the Board. With respect to tlu- bills presented for approval, mention was made that Tahoe Truckee Sanita- tion Agency has been billed $11,775 for the consulting services of Luhdorff ui I s. ■■ 11 m in in i (TTSA monitoring well). The General Manager was asked to in- vestigate and advise the Board whether the District took advantage of discounts with Western Nevada Supply and Western States Electric, Inc. Director Kuttel moved, and Director Maass seconded, that the bills be ipproved tor payment. ROLL CALL: all Directors, aye. SO MOVED. Mr. Holt advised that the individual selected to create the exterior District sign at a cost of $800 has requested a deposit. Thereafter, Director Naass moved, ami Director Dutfy seconded, that the District pay the deposit ind, upon receipt of the sign, pay the balance of the bill. ROLL CALL: Kuttel, no; all other Directors, aye. SO MOVED. COMMITTEE REPORTS I Union negotiations President Huber advised that the Negotiating Committee has been meeting to determine the terms of the new Union contract. Hydroelectric projects The President noted that the Boca Dam hydroelectric project is moving for- ward - hopefully, the Legislature will be making decisions re development soon. WAPA power allocation The Chairman indicated that the WAPA power allocation may be available as early as February of 1982. MANAGER'S REPORT Computer installation Mr. Holt reported that the computer has been installed, and the training program is underway. Anemometer installation Although CEC representatives visited the District last week and selected sites for installation of the anemometers, they were not placed due to the storm. 11/2/81 pg. 1 Mr. Holt advised that one anemometer will be placed above the ski run - the other on a site without any trees. The Board reminded the Manager that the Tahoe Donner Homeowners Association approved anemometer installation within the Subdivision on PUD property only. Surplus equipment, materials and vehicles Mr. Holt noted that he has not yet received lists of equipment, materials and vehicles recommended by staff to be declared surplus. Purchase of emergency generator - radio base station I The General Manager advised that there are no surplus generators avail- able for purchase at this time. He is awaiting new generator prices from various suppliers. With respect to the purchase of a new radio base station, Mr. Holt noted that the Warehouseman is in the process of obtaining pertinent data. FHK - Truckee Crossroads - Sierra Travel temporary tr.liler Mr. Holt indicated he had no report at this time as the Foreman of Tech- nical Services is still investigating the matter. Remote read-out meter - Robert's at Truekee The General Manager advised that this matter has been taken care of to both the District's and Mr. Hurhusky's satisfaction. SPECIAL BUSINESS COACHLAND MOBILE HOME PARK/ED AWEEKA - DISCUSSION AND CONSIDERATION OF FIRE HYDRANT/INDEMNITY AGREEMENT Ed Aweeka stated that he has decided not to consummate the Fire Hydrant - Indemnity Agreement with the District at this particular time. I Mr. Aweeka advised the Board that ha had visited tha District and listened to tapes of sever il ITHM charge was a point of discuaaioi Engineer (the August 3rd ml Ue| transcript of his conveisit Ion part of the official mrnut. i Aweeka that it is not tin- policy and noted that Ml . Aweeka may in prepared from the t ipea it Mt . ; Director Maass moved thit Mi . h\ denied. MOTION FAILED I "I- 'A K this same request we, made a I that the subject tapes ba i-< ill SENSUS OF THE BOARD. it DigM Wllel e III t 1 Let Mean h i.m, 11 t ambt i I h » i I t 11 . i, . i . m a i la- hydrant maintenance Bo it I, m.l the District i I .) . He asked that a full In iii ilr and included as a in- toi Maass informed Mr. la.-! ue verbal tm minutes, 1 i . i "i i I, it im transcript •I.- air:,. Thereafter, ■ i I il l in I i ih:.it ipt be ta I 1./ i he BO i; 1 that It I • 1 Ml . AWeek i asked 1. ■ . . SO MOVES IiV CON- Some discus, ion enaued i for a longer pel ID 1 the. • ' was asked to research the meeting. ELECTION President Hubei madi John Corbett appearing at the Counsel Simon. dunse] e»i . associate Michael a ih-.m i .■ il on to explain that his tie it it Corbett as i politli |] indld the request of Vince Dal may, the upcoming election. Win lit .[ a ik bi l< I r«ta is t In- tapes t ' us ,i-1 B Lmoii i, ii ih,. neat Board umbeiit Di trict 1 ilid his He went t Director lunch, at i. I mentioned I Director Duffy (incumbent) had no cumment. 11/2/81 pg. 2 HANSEN AND ASSOCIATES - POSSIBLE DIRECTION AND/OR ACTION - HYDROELECTRIC DEVELOPMENT - BOCA DAM - WAPA POWER ALLOCATION The Chairman noted that no action with respect to hydroelectric development at Boca Dam was necessary at this time. I The Board reviewed a draft letter addressed to David Coleman of the Western Area Power Administration regarding the PUD proposed power allocation. Director Maass moved, and Director Corbett seconded, that the Board authorize President Huber to sign and send the letter. ROLL CALL: all Directors, aye. SO MOVED. General Manager Holt suggested that the Board set a special meeting in the near future to discuss the Boca hydro project and WAPA power allocation, and the Board scheduled the meeting for Friday, November 13th at 3:30 P.M. SPECIAL BUSINESS CONSIDERATION OF DEVELOPMENT AGREEMENT - PONDEROSA PALISADES DUPLEXES District Counsel Simon advised that Vince Byrly of Toby Ranch Development iiis indicated he would sign the agreement between him and the District. How- ever, Mr. Simon has not yet received the executed agreement. Brief discussion ensued regarding two other projects granted approval by the District prior to the initiation of the development agreement process, and District Engineer Cook was directed to report to the Board at the next regular meeting as to their status. OFFICE REMODELING - APPROVAL OF PROGRESS PAYMENT I Tom Mueller was present in the audience and advised that the Board room it the District office will be ready for use after Tuesday night. Director M i.iss mentioned a squeak in the Board room floor, and asked that Mr. Mueller make appropriate repairs prior to the carpet being laid. After review of the progress payment estimate, Director Maass moved t.h it the Board approve payment in the amount of $8,3ol.0O Director Duffy seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. I PROJECT 79-1 - WATER SYSTEM IMPROVEMENTS - CONSIDERATION OF CONTRACT CHANGE ORDER AND PROGRESS PAY ESTIMATE Tom Jennings of Cook Associates presented Partial Payment Estim.ite No. 5 and Contract Change Orders 6, 7 and 8. The CCO's cover installation of con- duit on the hospital loop, work at Tonini tank, work at Southside Well No. 2, and work on East River Street. After review, Director Maass moved that the Boas 1 approve Contract Change Orders 6, 7 and 8, and Partial Payment Estimate No. 5 in the amount of $66,956.48. It was noted that the completion date has been extended to December 4, 1981. Directoi Duffy seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. MARTIS VALLEY SUBSTATION - CONSIDERATION OF FEEDER LINE DESIGN; POSSIBLE APPROVAL Tom Jennings presented the Initial Study and Environmental Impact Assess- ment for the proposed Martis Valley Substation and related facilities. He noted that Alternate "A" pertaining to the river crossing has been rejected. The Board put this matter over to the November 16th meeting to allow for ad- equate review of the study. LOFTIS 100-UNIT MOTEL - DISCUSSION AND POSSIBLE DIRECTION District Counsel Simon reported that a letter advising that authorization to proceed under the terms of the proposed development agreement may be with- drawn if the developers of the 100-unit motel do not contact the District was sent on October 30, 1981. An error was noted in the letter; consequently, Mr. Simon was asked to extend the time limit for response to November iJth. He will contact the developers. RACICH ANNEXATION - REVIEW OF DOCUMENTS AND POSSIBLE DIRECTION AND/OR ACTION Tom Jennings: Airport Plaza U presented the nation wxth P luthorizing filing ■ ! the 3. The Board set the matter 11/2/81 pg. 3 over to the November 16th meeting in order to have time to adequately review the document. REVIEW AND POSSIBLE DIRECTION RE EAST TRUCKEE PLANNING UNIT FACILITIES PLAN Since District Engineer Cook was not present at the meeting, the Chairman set this matter over to the special meeting scheduled for November 13, 1981. A public hearing concerning the facilities plan is to be set for 7:30 P.M. on November 16th, and District Engineer Cook is to appropriately notify all con- cerned property owners. POSSIBLE ADOPTION OF CIVIL SERVICE/DISCIPLINARY ACTION PROCEDURE District Counsel Simon noted he felt it might be appropriate to include this item with the Union negotiations presently under way. The Board agreed, and Mr. Simon indicated he would brief Mr. Phelps with respect to the proposed procedure. REVIEW OF WATER AND ELECTRIC RULES AND REGULATIONS - POSSIBLE DIRECTION After brief discussion, the Board directed that the rules and regulations prepared for hand-out to customers should be preceded by a disclaimer statement advising that a detailed operating policy is available upon request. The Board further directed that District Counsel and the General Manager prepare a proposed ordinance, including fees, for review and discussion at the November 16th Board meeting. WATER DEPARTMENT OPERATING POLICY The entire Water Department Operating Policy was reviewed; direction was given to Counsel to prepare a second draft incorporating changes, additions and/or deletions in the following sections: 2.4, 2.5, 2.6, 2.10, 2.14, 2.3, 2.36, 3.2, 4.1, 4.1b, 5.2, 5.3, 6.3, 6.4, 8.3, 8.4, 12.1, 12.11, 12.2, 13.1, 14.3, 15.1, 16.1, 16.2, 16.7, 17, 17.3, 17.4, 18, 19, 21.6, 22.3, 22.7, 23.3 and 24, It was noted that corrections to the service zone map will be necessary also. By Board consensus, District Counsel was directed to prepare an ordinance adopting the operating policy for consideration at the November 16th meeting. A public hearing is to be set for that meeting at 7:30 P.M. REVIEW OF 1982 ELECTRIC AND WATER BUDGETS - POSSIBLE DIRECTION RATE INCREASE General Manager Holt advised the Board that Sierra Pacific Power Company is in the process of filing for a 42% wholesale rate increase. The filing should be accomplished soon, he noted, and the draft budgets may have to be revised. The Board discussed the effects a rate increase of this magnitude would have on the District and its customers. Thereafter, Director Maass moved that, as soon as Sierra Pacific files for the rate increase, Martin McDonough be advised and authorized to work with R. W. Beck and Associates to do whatever is necessary to keep the increase as low as possible. Director Duffy seconded the motion. ROLL CALL: all Directors, aye. A public hearing to discuss a possible rate increase is to be scheduled for 7:30 P.M. on December 7, 1981. I I DISTRICT ENGINEER'S REPORT There was no Engineer's report qiven at this time. DISTRICT COUNSEL'S REPORT I Wells A and H Mr. Sirnji, idVL...-d to Wei 1M A and B. is awaiting J response from Dart Industries relatrve 20PRtSi'ONDENCK Water quality Prenident Huber mentioned the recent letter pertaining to the water quality monitor uui i'r..gt,iia with the Health Department. Mr. Holt advised that the letter H/2/81 4» was written as a reminder to the General Foreman, and the sampling will be done. Forest Service The Chairman asked that an item relating to the Forest Service request for input re the availability of water to Granite Flat Campground be placed on the next meeting agenda. I I I Ponderosa Palisades Duplexes Consideration of Cranmer Engineering's request for abandonment of a portion of the easement crossing the Ponderosa Palisades Duplexes site is to be placed on the November 16th agenda. Claims of Henrikson and McCarthy Mention was made of the non-waiver agreement requested by the insurance adjusters regarding the claims of Henrikson and McCarthy. The President indicat- ed the matter would be discussed during closed session. McCallen standby exemption Mention was made of staff's request for clarification re the standby exemp- tion granted to the McCallen's at the September 8th meeting. If the motion made at that time does not specify that the exemption applies to water standby fees only, the matter is to be placed on the November 16th meeting agenda. Truckee Cemetery District Director Kuttel advised that the recent letter copy from the Truckee Cemetery District was forwarded to the District for informational purposes only because of the PUD easement crossing the subject property. PLANNING DEPARTMENT NOTICES Director Maass moved that the President be authorized to write a "blister- ing" letter (with a copy to the Board of Supervisors) regarding the notice of a meeting scheduled for October 29th being received in the District on the 20th and, therefore, allowing no opportunity for District response. Director Duffy seconded the motion. SO MOVED BY CONSENSUS. Lopez - Hilltop Regarding the proposed addition to the existing restaurant, the Chairman requested that District Engineer Cook investigate and report to the Board. Michael Boaz Mention was made of Michael Boaz' application for a dog kennel on Alder Drive north of Prosser Lake Heights. President Huber noted commercial water rates should be charged. Martis Valley Meadows Tom Jennings advised that the County approved the Environmental Impact Assessment as submitted for Martis Valley Meadows. However, the project is at a stand-still as there is no sewer capacity in the existing line. CLOSED SESSION At 11:20 P.M. the President adjourned the meeting to closed session. RETURN TO PUBLIC SESSION The meeting was returned to public session at 11:43 P.M., and the Chairman advised that personnel and insurance matters and the fire hydrant agreement were discussed during closed session. CLAIMS OF HENRIKSON AND MC CARTHY Director Maass moved that the Board authorize the Manager to sign the non- waiver agreement requested by the insurance adjusters re the Henrikson and McCarthy claims as recommended by Counsel. Director Duffy seconded the motion. 11/2/81 pg, 5 ROLL CALL: all Directors, aye. SO MOVED. ADJOURNMENT President Huber adjourned the meeting at 11:46 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT imes A. Maass, President I / ^.^L Susan M. Craig, Deputy pistrict Clerk I I Ll/a/tl pg. 6