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HomeMy WebLinkAboutMeeting MinREGULAR MEETING November 16, 1981 I* I I The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Huber at 7:01 P.M. in the Dis- trict Board room. ROLL CALL; Directors Corbett, Duffy, Kuttel, Maass and Huber were present. EMPLOYEES PRESENT: D. Eugene Holt, Robert Slattery and Susan Craig were present. CONSULTANTS PRESENT: District Counsel Simon and District Engineer Cook were present. OTHERS PRESENT: Among those present were Frederick Kohler, Ronald Monson, Chris Huber, Ed Aweeka and Patti Ellison. APPROVAL OF MINUTES Director Kuttel moved, and Director Corbett seconded, that the minutes of September 16, September 21, October 5 and October 7, 1981, be approved as cor- rected. ROLL CALL: all Directors, aye. SO MOVED. Director Maass moved, and Director Kuttel seconded, that the minutes of October 12, October 19 and October 26, 1981, be typed in final form as correct- ed. ROLL CALL: all Directors, aye. SO MOVED. BILLS FOR BOARD APPROVAL Two bills were presented to the Board for consideration - one from Digital Systems in the amount of $118,010.40 and the other from General Electric Supply Company in the amount of $963.99. After some discussion regarding the progress of the computer installation and conversion, Director Corbett moved that the Board approve the Digital bill (balance due on REACT system) subject to the satisfaction of the General Manager, Office Manager and Counsel. MOTION DIED FOR LACK OF A SECOND. Director Kuttel moved that, when the Manager and Office Manager are satis- fied with the performance of the new computer, a special meeting be called to approve the Digital bill. The motion was seconded by Director Duffy. ROLL CALL: all Directors, aye. SO MOVED. Director Kuttel moved, and Director Maass seconded, that the General Elec- tric bill be paid. ROLL CALL: all Directors, aye. SO MOVED. MANAGER'S REPORT I Electrical Outages General Foreman Slattery reported on the electrical outages caused by the storm November 14th and 15th. The majority of the outages were in Prosser Lake View and at the west end of Donner Lake, and were caused by trees falling into the lines. The pole and lines located at Truckee Crossroads were also damaged by a falling tree. Mr. Slattery noted that six employees worked approximately 250 hours under extremely dangerous conditions repairing the damage and restor- ing power. President Huber directed that a letter of commendation be written to the appropriate employees. Line Truck It was noted that the boom truck. Unit 10, will not be in service until January (the e.stmated date ot completion of the hydraulic rebuild). A 52' boom truck is available for rent it the cost of $11.50 per hour on a 40-hour i Meek basis. Q*R*ral M HIaq. i Unit, lejuested permission to rent the vehicle. Director Duffy moved that tlM Ivnrl reaffirm that the General Manager has the authority to lease the truck. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. Vehicle Rep'>rt President Huber requested that I review of the Vehicle Report with a 11/16/81 pg. 1 provision for possible direction and/or action be placed on the December 7th meeting agenda. Computer installation Mr. Holt advised that the District has been having problems with the old computer and presently, billing is two weeks behind. Employees are currently- inputting meter readings into both the old and new systems. The new system should be current by November 17th; however, bills cannot be sent out until the corresponding book has been billed on the old system. Anemometer installation I The General Manager noted that the District has not yet set the poles for the anemometer installation. One site selected by the California Energy Commission is owned by the TDPUD; the other, by the Tahoe Donner Property Owners. Permission will have to be obtained from the Homeowners Association prior to the installation. Emergency generator Manager Holt reported that WarehousemanMike Connell is currently solicit- ing quotes on a generator to provide power to a portion of the District office during electrical outages. Energy Audit Program The C.E.C. will be considering the PUD's proposed energy audit budget at its December 2nd meeting. If the budget is approved, consideration of ac- cepting the loan/grant is to be placed on the PUD agenda for December 7th. It should be possible to put the program into effect the first part of 1982. Truckee Crossroads District Counsel Sitaon reported he has heard nothing from FHK Investment Company relative to the proposed meter agreement with the PUD. He suggested that a letter be written to the small shop owners expressing concern over the possibility of damage in the event of the overhead water mains breaking. Dir- ector Kuttel requested that the matter be discussed during closed session - the Board was in agreement. I REVIEW OF RULE #4 - CUSTOMER RULES AND REGULATIONS Director Duffy advised that Shirley Rosamond, Director of the High Sierra Senior Citizens, contacted him with respect to the 48-hour notice provision for termination of service for non-payment (re senior citizens). She indicated this policy was not in conformance with current state law. General Manager Holt is to contact the Federal Energy Regulatory Commission and make sure the recently adopted District rules comply with state and federal regulations. PUBLIC HEARING Due to an error on the part of the secretary, the public hearing was not property noticed in the newspaper and, therefore, will not be held until the December 7th meeting. EAST TRUCKEE PLANNING UNIT FACILITIES PLAN The District Engineer briefly explained the proposed facilities plan for the Martis Valley area. He noted that two separate zones were created with Highway 267 as the demarcation line, and advised that major system construction will be required to accomodate development along Highway 267. He has noticed the concerned property owners that the matter will be discussed at the Decem- ber 7th meeting, and invited them to attend. I After some discussion, Director Maass moved that the President be auth- orized to write a letter to the Placer County Planning Department requesting that the District be noticed with respect to any proposed development in the Martis Valley area. Director Duffy seconded the motion. ROLL CALL: all Directors, iye. SO MOVED. 11/16/81 CONSIDERATION OF ORDINANCE ADOPTING OPERATING POLICY FOR WATER DEPARTMENT I District Manager Holt advised that he is presently working on a new rate and fee schedule for consideration by the Board. The matter wis put over to the next regular meeting for public hearing. COACHLAND MOBILE HOME PARK/ED AWEEKA Present in the audience was Ed Aweeka, who has been discussing the possib- ility of making an agreement with the District with respect to fire hydrant maintenance (for hydrants located within Coachland) . He indicated he felt his concern arose from the lack of communication between himself and the District, and requested a letter from District Engineer Cook stating what service the District is providing Coachland relative to fire hydrants. After brief dis- cussion, Director Duffy moved that Mr. Cook be authorized to write such a let- ter. The motion was seconded by Director Corbett. SO MOVED BY CONSENSUS. RACICH ANNEXATION - REVIEW OF DOCUMENTS AND POSSIBLE DIRECTION AND/OR ACTION Mr. Cook indicated he has prepared an Environmental Impact Assessment for the Airport Plaza annexation, and a draft resolution authorizing the filing with the Placer County LAFCo. He suggested that the District follow the usual procedure of accepting a deposit towards the costs involved in preparing a development agreement, and obtain Mr. Racich's agreement to pay the annexation expenses. The President authorized the District Engineer to advise Mr. Racich of the requirements. I CONSIDERATION OF DEVELOPMENT AGREEMENT AND POSSIBLE ABANDONMENT_ OF EASEMENT - PONDEROSA PALISADES DUPLEXES District Counsel Simon noted that, as yet, Vince Byerly (developer of londerosa Palisades Duplexes) has not responded to his request for execution of the development agreement with the District. With respect to the request of Cranmer Engineering for the PUD to agree to the abandonment of a public utility easement, Director Maass moved that the District reject the request based upon Mr. Cook's recommendation. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. HILLTOP EXPANSION - STATUS REPORT Frederick Kohler of the Board of the restaur jountered. Hilltop was present in the audience. He advised nt expansion and the various problems he has en- District Engineer Cook noted that a constriction is blocking water from the Dart line to the Hilltop fire hydrant. The broken valve will be modified and reinstalled without internals to restore full hydrant service by November 17th. He further advised that Mr. Kohler will be required to install an 8" diameter pipe looping from the 14" diameter Dart line to the existing fire hydrant on his property. Two additional hydrants will be required, one to the east of the hotel units off the new 8" line and one to the west of the cocktail lounge. The three hydrants and 8" loop will satisfy the required 1500 gallons per minute from the Truckee Fire Protection District. I Mr. Kohler spoke of recent improvements made to the Hilltop property, one being the undergrounding of all electrical, telephone and cable lines. He noted that a representative of the District indicated the District might b*- willing to share in the cost of pulling the electrical wire. The District En- gineer suggested the District follow its usual development agreement process and address all aspects of the Hilltop improvements. Mr. Kohler was advised of the $500 deposit required by the District prior to review of plans and preparation of the agreement. Director Kuttel, an adjoining property owner, disqualified himself from making any decisions relating to Hilltop and, speaking as a private citizen, requested that correct ion of existing easement problems be considered at the time Mr. Kohler and the District enter into an aqreement. There are currently water and electrical lines encroaching on Mr. Kuttel's property; he has, however, dedicated a 30' easement for public utility purposes. 11/16/81 pg. 3 District Engineer Cook recommended that a plan be prepared for Hilltop which would correctly tie-in the lines currently encroaching on Mr. Kuttel's property. SO MOVED BY CONSENSUS OF THE BOARD. OFFICE REMODELING - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION The recent storm brought to light the existence of several new leaks in the District office - one which could cause damage to the new computer, another in the Bookkeeping Department. District Engineer Cook was asked to investigate and make recommendations. PROJECT 79-1 - WATER SYSTEM IMPROVEMENTS - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION The District Engineer reported that Project 79-1 is nearing completion. Yet to be accomplished is the installation of one circuit board and electrical connections. Included in the 79-1 contract is the destruction and removal of a pumphouse. District Manager Holt requested that a change order saving the building be pre- pared, and the building be moved and used for storage purposes. After some dis- cussion it was determined that it would be more economical to build a new build- ing for storage purposes, and Director Duffy moved that no change order be is- sued. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. PROJECT 81-1 - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION I Mr. Cook noted that Ken Weak ley of Mountain Electric has submitted a signed contract to the District; President Huber was previously authorized to sign the contract on behalf of the District, and has done so. The required performance and payment bonds were received by the District today. CLARIFICATION RE MC CALLEN STANDBY EXEMPTION AND REFUND Director Maass moved that the motion made at the September 8th meeting (exempting the McCallen's from standby charges and authorizing a refund) be clarified to state that the McCallen's will be exempt from water standby charges, and refunded any water standby charges previously paid. Director Duffy seconded the motion. KOLL CALL: all Directors, aye. SO MOVED. I MARTIS VALLEY SUBSTATION - CONSIDERATION OF FEEDER LINE DESIGN; POSSIBLE APPROVAL With the aid of a map. District Engineer Cook outlined his recommendation for routing the distribution circuits to the north )f the Martis Valley Sub- station. It would involve a new pole line, carrying ill the new circuits, to the vicinity of the TSD vehicle shop. One circuit would tie to the existing lines at that point. The existing river crossing would be upgraded to accomo- data additional circuits, which would then cross the railroad and tie to the PUD line on denshire Road. Mr. Cook noted this would relieve the Truckee Sub- station of the TTSA plant load while retaining an adequate alternate teed to the plant, and be a backup feed source for the central Truckee area. After discussion, Director Duffy moved that the Board approve "Alternate B" for up- grading of the existing river crossing at TSD. Director Maass seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. Consideration of a resolution finding that the Martis Valley Electrical Substation getaway project will not have a significant effect on the environ- ment and directing the filing of a negative declaration will be placed on the December 7th meeting agenda. REVIEW OF DRAFT ORDINANCE RE WATER AND ELECTRIC RULES AND REGULATIONS (IN- CLUDING FEES) I After some discussion, it was decided that two resolution will be prep irei by District Counsel for Board consideration - i resolution adopting Water De- partment rules and regulations, and a resolution adopting Electric Department rules and regulations. The appropriate feu schedules will be iJoptlil by or- dinance. The items are to be placed on the December 7th meeting agenda. 11/16/81 pg. 4 I CONSIDERATION OF FOREST SERVICE REQUEST RELATIVE TO AVAI :.:.';.', i W,\. K T GRANITE FLAT CAMPGROUND Dan Cook presented his estimate of construction costs tor supplying Granite Flat with water - $1,170,000, and told the Board to liBregard it. Ha noted that, presently, Granite Flat is within the boundaries of the Tahoe City PUD, and the irea would have to be mnexed. The Board discussed the oossibilJ West River Street and the possibility herder Spring), which has an estimate! y if bringing watei from Highway 89 and ■ : developing Sawt • >th Spring (Sheep- gallon per minute average of 200. Since the Forest Service asked for input from the District by October 30th, President Huber directed the District Engineer to contact Kick Maddalena and ascertain if they are still interested in pursuing the matter. DISTRICT ENGINEER'S REPORT Project 79-1 With respect to the Board's direction to Dan Cook to investigate the request for an idditior.il $,r>,000 from FmllA, Mr. Cook advised that tile capital outlay report was prepared thirty days in advance - the contractor did not accomplish the anticipated work and, therefore, payment was not mad. . DISTRICT COUNSEL'S REPORT I Wells ft and B - status report District Engineer Cook noted that Dart is willing to discuss dedicating Wells A and B, as well as the property upon which they are situated, fco the District. In exchange, they would like the District to consider adjusting the rite structure in the upper zones of Tahoe Donner in som<- fashion that would benefit the people using the- system. Dan Cook, Jim Simon, James Thompson (at- torney for Dart) and Sid Karsh of Dart Industries will be meeting with respect to this matter. CORRE SPONDENCE Consultant billings The Chairman mentioned the recent memorandum from Mr. Holt requesting that the Board consider asking the consultants to bill developers for expenses incur- red directly rather than through the District. Mr. Holt indicated a new procedure of this sort would be a great time-saver for employees. Director Maass suggested, ind the Board seemed to be in agreement, that the Manager, Engineer and Counsel meet and try to simplify the present system. Department of Health Services President Huber made note of the fact that the District has recently under- gone the annual Health Department inspection; the deficiency record was brief in comparison with past years, and the District Engineer did not anticipate any problems with corrections. The Department commended the District for the many water system improvements and general upgrading of the domestic water system. I The Board and Mr. Cook briefly discussed a flushing program to maintain acceptable water quality in the Tahoe Donner area. PLANNING DEPARTMENT NOTICES Eugene D. and Iris Rhoads President Huber mentioned the tentative Parcel Map Application for a lot split in Prosser Lake Heights and noted no comment was necessary. CLOSES SESSION At 10:24 P.M., the Chairman adjourned the meeting to closed session. 11/16/81 pg. 5 RETURN TO PUBLIC SESSION The meeting was returned to open session at 11:0J P.M. President Huber advised that Truckee Crossroads, the Thompson request for permission to en- :roach( Union negotiations, the Roen case and Garbutt case were topics of dis- cussion durinq closed session. ADJOURNMENT There being no further action or business before the Board, the meeting was adjourned at 11:03 P.M. I TRUCKEE DONNER PUBLIC UTILITY DISTRICT By ^-w^_, LA ■ tt James A. Maass, President S3f Susan M. Cr liq. Deputy District <&lerk I I 11/16/81 pg. 6 TRUCKEE-DONNER PUBLIC UTILITY DISTRICT BILLS FOR BOARD APPROVAL - November 16, 1981 * I Digital Systems - 80'" balance due on REACT System pet- contract agreement. One time costs to be invoiced under separate cover General Electric Supply Co. - Blackburn wire. This invoice, dated 7/81 has been disputed until we were in receipt of a credit memo as the supplier originally undershipped the order $ 118,010.40 963.99 S 118,974.39 "/jtM. I