HomeMy WebLinkAboutMeeting MinREGULAR MEETING
December 7, 1981
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The regular meeting of the Board of Directors of the Truckee Dormer
Public Utility District was called to order by President Maass at 7:00 P.iM.
in the TDPUD Board room.
ROLL CALL; Directors Corbett, Huber, Kuttel, Monson and Maass were present.
EMPLOYEES PRESENT: D. Eugene Holt and Susan Craig were present.
CONSULTANTS PRESENT: District Counsel Simon was present; District Engineer
Cook arrived at 7:25 P.M.
OTHERS PRESENT: Cheryl Pearson, Charles White, Patti Ellison, Arthur Gleim,
Gerald O'Donnell, John Bertha, Frederick Kohler and Joseph Sharp Were among
those present in the audience.
APPROVAL OF MINUTES
Director Huber moved, and Director Corbett seconded, that the minutes
of October 12, October 19, and October 26, 1981, be approved. ROLL CALL:
all Directors, aye. SO MOVED.
Director Huber moved, and Director Corbett seconded, that the secre-
tary be directed to place the minutes of November 2 and November 13, 1981,
in final form as corrected. ROLL CALL: all Directors, aye. SO MOVED.
STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL
Director Huber noted that the Pacific Telephone bill for telemetry was
higher than the previous charges, and asked District Manager Holt to check
into the matter and report to the Board. Mr. Holt explained the Rogers Con-
struction bill (reimbursement for undergrounding per Lyell Cash), and he
further requested that the Thomas Mueller bill be considered separately.
District Counsel Simon advised the Board that, in addition to the
District's tape recorder, another recorder had been placed in the room by
Charles White.
Direct'>r Huber moved, and Director Corbett seconded, that the bills
be paid with the exception of the Mueller bill which will be considered
Separately. ROLL CALL: .11 Directors, aye. SO MOVED.
COMMITTEE REPORTS
Director Corbett briefly recounted his meeting with the Engineering
Department of Sierra Pacific respecting wheeling of the power recently al-
located by the Western Area Power Administration to the District. He indi-
cated there didn't seem to be any problem, although the line near Boca might
need upgrading.
Director Corbett Later met with representatives of the Forest Service,
and was informed that undergrounding would not be necessary; no other problems
were foreseen.
Relayed to the Board by Director Corbett was Mr. Gremban's (President
if Sierra Pacific Power Company) comment made during the meeting with District
represnetatives - "Why doen't the District just sell out to Sierra Pacific."
MANAGER'S REPORT
Rules and Regulations - #4
No report relating to Rule No. 4 was provided by General Manager Holt.
Annual mater la I/equipment/supply bids
Mr. Holt indicated lists of material, equipment and supplies for 1982
had not been prepared as yet.
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HOME ENERGY AUDIT PROGRAM - CONSIDERATION OF C. P, NATIONAL'S PROPOSAL -
CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH THE
STATE ENERGY RESOURCES CONSERVATION AND DEVELOPMENT COMMISSION
Genera] Manager Holt noted that, within a short period of time, the
audit package pi ice may be reduced. However, lie suggested that the District
go forward with the program at this time and charge interested customers $15
(which would be retundible if they should go ahead with the program). The
matter was put over temporarily until the CPN representative's arrival.
WAPA POWER ALLOCATION - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION
Mr. Holt advised that Director Corbett provided a status report earlier
in the meeting. He noted that the Western Area Power Administration is pre-
sently attempting to schedule a meeting with Pacific Gas and Electric to re-
solve conflicts in the wheeling agreement.
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MARTIS VALLEY SUBSTATION
The Board reviewed the R. W. Beck and Associates' letter which stated
they had reviewed the seven bids received for the general construction of
the Martis Valley Substation. The low bidder, Harker and Harker, provided
a bid bond, recognized all addenda, took no exceptions to the specifications,
and generally provided the information required for the proposal. R. W. Beck
recommended the District send a Notice to Apparent Low Bidder to Harker and
linker for the amount of $474,375.
After consideration. Director Huber moved, and Director Kuttel seconded,
that the Notice to Apparent Low Bidder be sent to Harker and Harker, and that
the letter specify that the lump sum bid breakdown, bonds and insurance certi-
ficates or policies be received within ten days of the date of receipt of the
Notice. ROLL CALL: all Directors, aye. SO MOVED.
After appropriate review of the draft resolution. Director Kuttel moved
that the Board adopt Resolution No. 8178 finding that the Martis Valley Elec-
trical Substation electrical getaway project will not have a significant ef-
fect on the environment and directing the filing of a negative declaration
for the project. Director Huber seconded the motion. ROLL CALL: all-
Directors, aye. SO MOVED.
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PROJECT 79-1 - APPROVAL OF FEDERAL CASH TRANSACTION REPORT, ESTIMATE OF FUNDS
NEEDED, OUTLAY REPORT AND PROGRESS PAY ESTIMATE
The Board reviewed the FmHA documents and, thereafter, Director Corbett
moved that the Board authorize the President to execute the Federal Cash
Transaction Report, Estimate of Funds Needed and Outlay Report. Director
Monson seconded the motion. ROLL CALL: all Directors, aye. SO MOVED.
PUBLIC HEARING
EAST TRUCKEE PLANNING UNIT FACILITIES PLAN
Mr. Cook explained the East Truckee Planning Unit feasibility report
which discusses the ability of the Districts within the Unit to serve the
proposed development areas under Martis Valley General Plan Zoning and under
a lesser land utilization within the area. It was Cook Associates' conclu-
sion that the public facilities cost (both capital and annual) may be more
appropriate, equitable and justificable should a lesser land utilization be
implemented by the property owners in the Unit. Water facilities, he noted,
can be provided to serve the subject area in whatever form of development
the County Supervisors may approve.
It was the recommendation of Mr. Cook that a cost benefit analysis be
added to the project review requirements now being utilized by the Nevada
County Planning Department. He believed that such an analysis would result
in cost savings to the developers, users of the valuable products created
by the developers and by the general public.
President Maass opened the public hearing at 7:40 P.M. There was no
comment from the audience other that by Mr. Gleim, who advised that Highway
267 appeared incorrectly on the map prepared by Cook Associates (Highway 276).
Mr. Cook noted he would make the correction.
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The Chairman continued the public hearing to the December 21st meeting,
and asked the District Engineer to notice the affected property owners.
PUBLIC HEARING
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CONSIDERATION OF ORDINANCE ADOPTING OPERATING POLICY (RULES AND REGULATIONS)
AND FEE SCHEDULE - WATER DEPARTMENT
District Manager Holt requested that this matter be put over to the next
meeting, as the fee schedule has not yet been prepared, and some rules regard-
ing water system standards may need revision. President Maass continued the
matter to the December 21st meeting.
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PUBLIC HEARING
CONSIDERATION OF ELECTRIC RATE INCREASE
The Chairman advised the Board and public of the recent request by Sierra
Pacific for a rate increase which is presently before the Federal Energy Reg-
ulatory Commission for approval. The proposed increase would be implemented
in two phases - a 42% increase effective January 17, 1982, and an 8% increase
effective five months thereafter. It was explained to the audience that it
would be necessary to pass the additional cost of energy on to the PUD cus-
tomers, but that if the PUD is successful in the rate case, there would be a
refund to Dostrict customers. The public hearing was opened and general dis-
cussion regarding the rate increase ensued; several questions were answered
at the request of Mr. Gleim.
The hearing was closed and, after consideration, Director Huber moved
that the Board adopt Ordinance No. 8118 increasing electric rates (both com-
mercial and domestic) by 42% effective January 17, 1982, unless the rate case
against Sierra Pacific before the Federal Energy Regulatory Commission is set-
tled prior to that time at a different rate (in which event the Board will
reconsider the amount of the increase). When the case is settled, if at a
lesser rate than 42%, appropriate refunds will be made to PUD customers. Dir-
ector Corbett seconded the motion. ROLL CALL; all Directors, aye. SO MOVED.
President Maass directed that a small display ad and spots on the radio
be placed advising those persons wishing to protest the rate increase how to
do so.
HOME ENERGY AUDIT PROGRAM - CONSIDERATION OF C. P. NATIONAL'S PROPOSAL CON-
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SIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF A' IREEMENT WITH THE STATE
ENERGY RESOURCES CONSERVATION AND DEVELOPMENT COMMISSION
Mr. Sharp, the representative of C. P. National, was present in the
audience. With respect to Mr. Holt's comment earlier in the meeting that the
cost of the audit package may be reduced, he indicated that, if this is done,
CPN will adjust the District's cost accordingly.
In order to allow District Counsel adequate time to review the agree-
ment with the State Energy Resources Conservation and Development Commission
and CPN's proposal, President Maass set this matter over to a special meeting
to be called on December 14th at 3:30 P.M.
PROJECT 81-1 - STATUS REPORT - POSSIBLE DIRECTION AND/OR ACTION
The District Engineer advised the Board that the appropriate insurance
documents have been received by the District and the Notice to Proceed on
Project 81-1 has been issued to Mountain Electric. This matter is to be
placed under the Engineer's Report on future agendas for status reports.
BOCA-PROSSER HYDROELECTRIC PROJECTS - STATUS REPORT - POSSIBLE DIRECTION
District Manager Holt advised that Ken Peters of Hansen and Associates
has met with a representative of the U. S. Bureau of Reclamation to discuss
the material to be provided to the PUD regarding possible development of hydro-
electric sites at Boca and Prosser Dams. The USBR will provide water operation
studies, hydrology, preliminary drawings for proposed power plants, the surt if
md subsurface geological and exploration reports and as-built drawings "I tit*
dim and outlet works. The Bureau will also provide construction inspection as
required by Reclamation Law for safety and integrity of existing facilities.
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OFFICE REMODEL - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION
District Engineer Cook noted there are still a number of items to be
completed by the office remodel contractor, but a progress payment is due.
Director Kuttel referred to tw> items lie felt should be taken care of
- the leaking roof in the warehouse and removal of the fire siren from the
warehouse building. After some discussion, the Board directed Manager Holt
to contact the Truckee Fire Protection District and request removal of the
fire siren. It was noted that Mr. Cook does not recommend the placement of
plastic to cure the roof leaks. Mr. Holt advised that the contractor will
continue to spot check the roof and make repairs for permanently repairing
the roof at the next meeting.
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Director Kuttel moved, and Director Corbett seconded, that the Board
approve the partial pay estimate to Thomas Mueller in the amount of $6,863.00.
ROLL CALL: all Directors, aye. SO MOVED.
RACICH ANNEXATION - CONSIDERATION OF RESOLUTION (AIRPORT PLAZA)
It was noted that the required deposit for the development agreement
has been received from Mr. Racich, and he has agreed to bear the annexation
procedure expenses.
Some discussion was held regarding Debi Waller's memorandum concerning
water connection fees and her suggestion that the development agreements pro-
vide that all services shall be made available at the "established rates"
rather than collecting the connection fees at the time the development agree-
ment is executed. Mr. Cook noted that collection of the fees is a require-
ment of the annexation procedure. He indicated there are a number of items
which need to be resolved with respect to application of the District's rules
and regulations, and noted he would be spending some time soon with District
staff to clear up existing problems.
After consideration of the draft, Director Monson moved, and Director
Iluber seconded, that the Board adopt Resolution No. 8179 finding that the
Airport Plaza Annexation will not have a significant effect on the environ-
ment and directing the filing of a negative declaration for the project.
ROLL CALL: all Directors, aye. SO MOVED.
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Director Kuttel moved, and Director Huber seconded, that the Board
adopt Resolution No. RlHO authorizing filing of the Truckee Donner Public
Utility District Airport Plazi Annexation with Placer County LAFCo. ROLL
CALL: all Directors, aye. SO MOVED.
PONDEROSA PALISADES DUPLEXES - CONSIDERATION OF DEVELOPMENT AGREEMENT/REQUEST
FOR LOT LINE ADJUSTMENT
Mr. Cook explained that the request for a lot line adjustment by develop-
ers of Ponderosa Palisades Duplexes prior to installation of the utilities is
irregular. After briefly discussing the matter. Director Corbett moved that
the request for a lot line adjustment be denied by the Board. Director Monson
seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED.
With respect to the pending development agreement between the District
and developers of Ponderosa Palisades Duplexes, District Counsel Simon ad-
vised he has had no contact from the developers. Mr. Cook noted he has been
contacted by the project proponents; the loan committee has asked that the
District's commitment to the developers be defined, and also noted that
Nevada County is in the process of reevaluating the building permit. The
Board requested that Mr. Cook advise the loan committee of the various Dis-
tricts' requirements. District Counsel suggested the matter be further dis-
cussed in closed session.
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CIVIL SERVICE/DISCIPLINARY ACTION PROCEDURE - REVIEW AND POSSIBLE ACTION
AND/OR DIRECTION
Mr. Simon requested that this matter be put over to the next meeting
when John Phelps, Esq. {member »l Wood, Porter, Simon mi Graham! will be
present. He is the attorney charged with preparation 'if M appropriate
civil service and disciplinary ICtion procedure. The Board agreed.
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CONSIDERATION OF RESOLUTION APPROVING SPECIFICATIONS AND ISSUING A_CAJJ, FOR
BIDS FOR AN EMERGENCY GENERATOR
The Board reviewed the draft resolution, and decided to request bids
on a JOKW, 30 KW and 45KW emergency generator, and make I final determination
as to size after receiving the bids.
It was lppropr Lately moved and seconded that the Board approve Resolu-
tion No. 8181 approving specifications and issuing a call for bids on an em-
ergency generator. Bids will be opened at 4:00 P.M. on January 8, 1982. ROLL
CALL: all Directors, aye. SO MOVED.
REVIEW OF RESOLUTION/ORDINANCE ADOPTING ELECTRIC DEPARTMENT RULES AND REGULA-
TIONS AND FEE SCHEDULE - DIRECTION RE SCHEDULING OF PUBLIC HEARING
This matter was put over to tile December 21, 198 1 meeting.
CONSIDERATION OF DEVELOPMENT AGREEMENT WITH HILLTOP
It was noted that Frederick Kohler his pud the required $500 deposit
for review of plans and preparation oi the development agreement with the
District.
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Mr. Kohler asked the Board foi approval of the connection of water lines
for the required fire hydrant to the L4" line. District Counsel Simon noted he
could foresee no Legal barriers is Long is the Installation is properly inspected
and the materials used meet Distl Let standards and specifications. He indicated
he would address this issue Ln the development igreement.
Director Huber moved, and Director Mom,on seconded, th it the Board allow
the connection to the 14" line for fire hydrant purposes on the following con-
ditions: 1) Dan Cook's approval of the final plans, c) a letter ! i i >m the Fire
Protection District granting approval is received, j) Mr. Kohler agrees to
pay installation ;os) ., inspection fees, etc., and 4) the appropri ite encroach-
ment permit is obtained. Director Kuttel abstained from voting as he Ls an
id joining property owner. ROLL CALL: Kuttel, il,stain; ill ithei Directors,
aye. SO MOVED.
PURCHASING POLICY AS JT RELATES TO OUTSIDE AGENTS
1 RE ITION
IISCUSSION AND LBi.i-:
District Engineer Cook noted that the purchasing policy, as it relates
to outside agents, is an "in-house" problem which he will attempt to resolve.
POLICY REGARDING (' >:,';.'! )N FEES DISCUSSION AND POSSIBLE DIRECTH
This matter we. discussed under Unfini ihed Business No. 9 regarding tie
development agreement between the District ind Ponderosa Palisades Duplexes.
DISTRICT ENGINEER'S REPORT
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Granite Flat Campgr lund - status report
District Engineer Cook explained that he is in the process of contacting
the various entities involved with the proposal to provide potable w iter to
Granite Flat Campground. He noted the possibility of a line extension along
Highway 89 from the existing system to the campground as an alternate to the
Sheepherder Spring development and transmission main. Mr. Cook advised that,
at the present time, both the District and Forest Service have applications
on file to develop Sheepherder Spring.
PROJECT 79-1
Mr. Cook advised that consideration of Progress Pay Estimate No. 6 was in
order and, there ifter. Director Corbett moved th it the Board authorise payment
to Dana Knudsen m the amount of $66,478.63. Director Hubet seconded the motion
ROLL CALL: all Directors, jye. SO MOVED.
Mr. Cook idvised that Project 79-1 work is not yet complete. There are
several lttsms on the "punch list" which was prepared after the inspection was
made with FmHA representatives. Director Huber moved that the Board lirect
12/7/B1 pg. 5
District Engineer Cook to prepare .1 written letter reaffirming the portion
of the contract pertaining to liquidated damages and noting the items yet
to be completed on the project. Director Corbett seconded the motion. ALL
AYE BY VOICE VOTE. SO MOVED.
CORRESPONDENCE
Supervisor Sutton
President Haass made note of the November 17th letter from Mrs. Sutton
to Dan Cook regarding the provision of water service to Juniper Hills. He
indicated no action on the part of Dan Cook is expected.
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Director Monson stated there is presently a movement underway in Glen-
shire to expand the boundaries.
DISTRICT COUNSEL'S REPORT
Malacoff billing dispute
District Counsel Simon advised he would keep the Board informed on the
Malacoff billing dispute.
Vehicle repairs
Mr. Simon will investigate as to whether or not the
to bid on vehicle repairs estimated to be over $4,000, he
to the Board at the December 21st meeting.
District should go
stated, and report
Tape recording of meetings and retention of tapes
Mr. Simon presented a legal opinion which stated that any suit brought
mat be filed no later than six months after notice of
of a claim is delivered to the claimant. If suit is
period, then the District should retain the relevant
esolution of the suit. If no suit is filed, then the
to destroy the tape six months after notice of the
he claim is delivered to the claimant. He noted that
t suit could be filed without the District's knowledge
and that the District, unaware of the suit, could destroy the tape. Mr.
Simon recommended that procedures be set up to ascertain whether or not suit
has been I Lied before iny tapes are destroyed. The Chairman directed that
the natter be ;■; iced n the next regular meeting agenda for consideration.
against the District
the Board's rejection
filed within this tiir
tape recording until
District wuuId he 11e
Board's rejection ol
there is some risk tl
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CORRESPONDENCE
County of Mev. 1, Pep irtment of Public Works
With respect to the letter from the County requesting the District ex-
ecute an offer of dedication respecting unrecorded portions of Meadow Lake
Park Tract, President Maass asked the District Engineer to review the matter
and make recommendations at the next regular meeting.
Richard Racich
The Board indicated it was interested in hearing Richard Racich's pre-
sentation regarding a solar utility program, and the Chairman asked that the
matter be placed on the January 4th meeting agenda. Director Huber asked
that the District Manager check with the City of Santa Clara prior to that
time to learn if its oolar program met its expectations.
PLANNING DEPARTMENT NOTICES
FHK - Truckee Crossroads
Mention was made of the proposed Burger King to be located at Truckee
Crossroads. It was determined that no comment would be necessary.
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Christopher Eaton
The Bu.ii 1 m.;
two existing resic
was» given.
iote of the application of Christopher Eaton to convert
JS into office space in downtown Truckee. No direction
12/7/81 pg. b
Eel ton Woods
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With respect to the application of Robert Felton proposing a planned
unit development on the south sxde of Summit Creek at the east end of Donner
Lake, the Board noted there would be no problem with electrical capacity,
although undergrounding may be necessary because of the avalanche danger.
President Maass will advise the County of this possible condition prior to
the hearing on December Jlst.
Truckee Donner Recreation and Park District
The Board mentioned that there would be no problem with the TDRsP's
proposed day-care center.
CLOSED SESSION
The Chairman adjourned the meeting to closed session at 10:14 P.M.
RETURN TO PUBLIC SESSION
At 11:17 P.M., the meeting was returned to public session. President
Maass advised that the Thompson, Garbutt, Roen and Defer legal matters, per-
sonnel matters and Union negotiations were discussed during closed session.
Two possible conflicts were discussed - District Counsel Simon stated his
firm is presently renting office space to Director Monson; Director Monson
advised that he performed site work for Gene Thompson at Donner Lake, and
indicated he would disqualify himself from any discussion and determination
with respect to the Thompson matter.
ADJOURNMENT
President Maass adjourned the meeting at 11:1n P.M.
I TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Byj: jMWd? A ff\ (
James A. Maass, President
Sus in M. Craig, Deputy District Cl erk
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