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HomeMy WebLinkAboutMeeting MinI REGULAR MEETING January 5, 1982 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:10 P.M. in the TDPUD Board room. The meeting was postponed from Monday, January 4th due to snow conditions. ROLL CALL: Directors Corbett, Kuttel, Monson and Maass were present. Director Huber was absent. CONSULTANTS PRESENT: District Engineer Cook arrived at approximately 9:00 P.M. District Counsel Simon was not able to attend the meeting. EMPLOYEES PRESENT: Susan Craig was present. OTHERS PRESENTP Richard Racich and James Ward were present. \ APPROVAL OF MINUTES I Director Kuttel moved, and Director Corbett seconded, that the minutes of November 2, 13, 16 and 24, 1981, be approved in final form. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. Director Monson moved, and Director Kuttel seconded, that the minutes of December 4 and 7, 1981, be prepared in final form as corrected. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL After appropriate review, Director Kuttel moved, and Director Monson seconded, that the bills presented be approved for payment. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. President Maass presented two bills from DSC Roadside Service for repairs on Unit 7 and Unit 18, which were not included on the list of bills to be ap- proved. After consideration, Director Corbett moved that the Board approve payment of $1,578.97 for work to Unit 18, and $40 for wurk to Unit 7 subject to approval of the repairs and work orders by the Foreman of Technical Seivires. Director Kuttel seconded the motion. ROLL CALL: Huber, absent; all other Dir- ectors, aye. SO MOVED. I COMMITTEE REPORTS There were no committee reports. The Chairman established three committees that will report to tin- !■ bi-monthly. A Water Committee consisting of Directors Monson and Kutt this committee will work towards long-range plans, rates, regulation . an Electric Committee consisting of Directors Huber and Corbett - tin will be concerned with rates, regulations, construction ami altarnati sources. The Chairman appointed himself and Director Corbett to a mittee. He noted the committees were authorized to work with Diatl and Engineer, the Assistant Manager and General Foreman. MANAGER'S REPORT i'|. i COB- I ',1 ,Ui Removal of siren from warehouse Note was made of the letter from Fire Chief Copeland of the Truck.-. I u. Protection District concerning the relocation of the fire siren i ,t( i . , t of the TDPUD warehouse. Chief Copeland indicated he felt reluctt: ,:. ol the siren to th- fit • District property across the street from the PUD IMratlOim would serve no practical purpose. Director Kuttel was adamant in his opinion that the siren should be moy.,t because of the disruption to PUD work efficiency. He noted it is impossible for warehouse employees to hear or be heard when the siren goes off. Director Corbett noted he has given the subject some thought, and suggested the installation of a baffle to quiet the sound. 1/5/82 pg. 1 After some discussion, Director Monson recommended that the District again recite the siren-related problems to the Fire District and ask that District to make suggestions for a solution. SO MOVED BY CONSENSUS OF THE BOARD. The Chairman advised he would wirte the letter to Fire Chief Cepeland. Practical Hydraulics Workshop The Board briefly discussed Dave Rully's request to attend a hydraulics workshop to be held in San Francisco on January 18th and 19th. The cost of the course if S3J5.00. It was not known whether lodging was included in the amount. The Board authorized the Chairman to make a decision as to Mr. Rully's attend- ance after checking into the matter. I SPECIAL BUSINESS PROPOSAL BY RICHARD RACICH FOR ESTABLISHING A SOLAR UTILITY Mr. Racich's proposal for the PUD to establish a solar utility program was discussed by the Board. He explained that the program would act as a facilitator for solar energy usage minimizing direct intervention at all levels of government and maximizing the involvement of the private sector. Briefly discussed were market sectors, incentives to stimulate participation, modes of development, and the possibility of obtaining a loan through the PUC. Mr. Racich n ,ted his private company manufactures a unit that works in conjunc- tion with hot water heaters and has been found 100% efficient May through Oc- tober, and 50'f. efficient the rest of the year. It would be his intent, after a solar utility was established, to compete with other manufacturers in supply- ing the units to interested TDPUD customers. The Board expressed its interest in pursuing the program, and President Haass established a special committee consisting of Directors Huber and Monson. Since Director Huber was nut present .it the meeting, the Chairman noted that, if she does not wish I i serve on the committee. Director Corbett has volunteer- ed. President Haass designated the Assistant General Manager as the liaison between the District and Mr. Racich, .in-l noted a cotwtittee meeting should be scheduled soon after Mr. Ward assumes his position with the District (Jan- uary 18th). He further noted that, when necessary. District Counsel may be asked to attend the committee meetings. I Briefly discussed were the benefits of an experimental model, and the Chairman indicated the committee should consider the matter. PUBLIC HEARING EAST TRUCKEE PLANNING UNIT FACILITIES PLAN President Maass noted that Jeff Bordelon, attorney representing several of the concerned property owners, has requested that consideration of this matter be put over to the next regular meeting. He continued the hearing, and indi- cated the Board should be prepared to act on January 18th. CONSIDERATION OF ORDINANCE ADOPTING OPERATING POLICY (RULES AND REGULATIONS) AND FEE SCHEDULE - WATER DEPARTMENT President Maass continued the hearing on this matter to the second meeting in February (February 15th) in order to allow Assistant Manager Ward and Dis- trict Counsel to review the proposed fees, rules and regulations. HOME ENERGY AUDIT PROGRAM - CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH THE STATE ENERGY RESOURCES CONSERVATION AND DEVELOPMENT COMMISSION I The Board considered the draft resolution authorizing execution of the State Energy Resources Conservation and Development Commission agreement with respect to the Home Energy Audit Program and, thereafter. Director Corbett moved that it be adopted (No. 8201) subject to approval by District Counsel. Director Kuttel seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. If Mr. Simon does not agree with passage of the resolution prior to review of the CPN contract, the matter is to be placed on the next meeting agenda for 1/5/82 pg, 2 ;onsideratic ot rescission. I WAPA POWER ALLOCATION - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION President Maass continued this matter to the January 18th meeting. MARTIS VALLEY SUBSTATION - AUTHORIZATION TO EXECUTE CONTRACT WITH HARKER AND HARKER AND ISSUE NOTICE TO PROCEED After some discussion and concern expressed by Director Kuttel as to the fact that the monies to pay the contractor are not presently on deposit, Director Corbett moved that the President be authorized to execute the contract with Harker and Harker and to issue the notice to proceed. Director Monson sec- onded the motion. More discussion took place, and it was decided that District Engineer Cook and the Office Manager will meet and prepare a construction/pay- ment time schedule and cash flow chart. Also, the Board directed that on the first of each month, starting with February 1st, $30,000 bo transferred from the General Fund to the Martis Valley Restricted Fund. Thereafter, a ROLL CALL vote was taken: Huber, absent; Kuttel, no; all other Directors, aye. SO MOVED. ITEMS 4 THROUGH 14 - UNFINISHED BUSINESS The Chairman continued Unfinished Business Items 4 through 14 to the January 18th meeting agenda as input from Counsel and the Engineer is necessary prior to iction being taken. SURPLUS DISTRICT VEHICLE - CONSIDERATION OF AWARDING BID I President Maass advised that nu bids were received on the surplus District vehicle. By Board consensus, the President was authorized to confer with Dis- trict Counsel and, if Mr. Simon agrees, set a minimum amount and offer the vehicle first to the District employees and thereafter to the public. AUTHORIZATION FOR TREASURER TO EXECUTE FmHA SECOND SUPPLEMENTAL TREASURER'S RECEIPT AND DIRECTION REGARDING SCHEDULING OF MEETING IN SACRAMENTO With respect to receipt of the Project 79-L supplemental payment, Director Monson moved that Treasurer Huber be authorized to execute the receipt and schedule the meeting with FmHA representatives in Sacramento. Director Corbett seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. I MARTIS VALLEY SUBSTATION - RESOLUTION AUTHORIZING FILING OF NOTICE OF DETERMIN- ATION The Chairman explained the procedure for filing a Notice of Determination to the Board. After review of the draft, Director Corbett moved that the Board adopt Resolution No. 8202 authorizing the President to execute the Notice of Determination relative to the Martis Valley Electrical Substation. Director Monson seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. AIRPORT PLAZA ANNEXATION - RESOLUTION AUTHORIZING FILING OF NOTICE OF DETERMIN- ATION Director Corbett moved, and Director Kuttel seconded, that the Board adopt Resolution No. 8203 authorizing the President to execute the Nuticc ot Deter- mination relative to the Airport Plaza annexation. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTION AUTHORIZING AND ESTABLISHING CONDITIONS FOR GENERAL MANAGER'S LEAVE OF ABSENCE The Board reviewed the draft resolution granting the General Manager an unpaid medical leave of absence and establishing conditions .a the leave. It was decided that, if Mr. Holt is directed t<, represent the Distiict in Washing- ton, D. C, the pay would be on a pet diem basis in the IW null of $ HO plus ex- penses. Director Corbett moved, and Direct £ Non i. 8204 granting and establishing conditi-.n- of tin ROLL CALL: Huber, absent; all other Directors, H' i at ion No. a. A by the Board. DISCUSSION REGARDING SUN STONE DEVE!/)t'MLNT - POSSIBLE DIRECTION 1/5/82 pg. 3 For the record, Director Corbett advised that he has been retained by the developers of Sun Stone to photograph the subject area involved in this develop- ment. He indicated he would mention the matter to District Counsel and, if necessary, abstain from discussion and decision-making having to do with Sun Stone. President Maass noted Director Huber's concern relative to this development, which appears viable, and suggested the Electric Committee work with the develop- ers respecting the possibility of running a trunk line from PGSE to connect to the District's lines. Wheeling of the WAPA 2 MW allocation could be accomplish- ed in this manner, he indicated. The necessity of another substation to handle the load was mentioned. I The Chairman advised the developers of the project plan on providing the source, storage and transmission of water. DISTRICT ENGINEER'S REPORT Mr. Cook had not yet arrived, and there was no report. DISTRICT COUNSEL'S REPORT As District Counsel was not present, there was no report. CORRESPONDENCE Frambini letter President Maass made note of Mr. Frambini's letter of protest regarding Sierra Pacific's proposed rate increase written to the Federal Energy Reg- ulatory Commission and copied to the District. iT.ANNIN : DE! AKTM_ENT NOTICES The President advised notices having to du with the Catholic Church and Teichert had been received by the District; however, no comment is necessary. CORRESPONDENCE Bob Slattery's report re recent storm President Maass noted General Foreman Slattery's memorandum respecting the recent storm - the uutages which occurred were generally due to three branches loading up and either breaking or lying across the lines causing the line fuses to blow. One pole was damaged in Gateway and temporary repairs were made pending replacement when weather permits. The outages occurred in all service areas with the exception of Downtown, Sierra Meadows, Ponderosa Pal- isales and Prosser Heights. Approximately 45 overtime hours were expended correcting the conditions caused by the storm. President Maass asked that the crew be commended for keeping everything in good order during the storm. At this point in the meeting, District Engineer Cook and future Assistant General Manager/Engineer Ward arrived (approximately 9:15 P.M.). HOME ENERGY AUDIT PROGRAM WAPA POWER ALLOCATION President Maass advised Mssrs. Cook and Ward of action taken by the Board earlier in the meeting. MARTIS VALLEY SUBSTATION The President advised that an Electric Committee had been formed at tonight's meeting, and directed Mr. Ward to vrerk with the committee and Bob Slattery (Gen- eral Foreman) in establishing electric facilities fees. This is to be a top priority item. I I 1/5/62 py. 4 PROJECT 79-1 - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION Mr. Cook advised that the project is in an operation mode, but pumps have not been set as yet; the discharge rate will vary until a mechanical adjustment has been made. He indicated there is no reason the work should not be completed this week, and reminded the Board a penalty is being charged to the contractor for exceeding the contract completion date. I PROJECT 81-1 - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION District Engineer Cook noted that Progress Payment Estimate No. 1 to Mountain Electric in the amount of $10,242 is ready for consideration by the Board, as 29% of the project has been completed. After consideration, Director Kuttel moved that the Payment Estimate be approved. Director Corbett seconded the motion. ROLL CALL: Huber, absent; all other Directors, aye. SO MOVED. BOCA - PROSSER HYDROELECTRIC PROJECTS STATUS REPORT - POSSIBLE DIRECTION President Maass advised that the Boca-Prosser Hydroelectric Projects have been assigned to the Electric Committee, and bi-monthly reports will be given to the Board. OFFICE REMODEL - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION District Engineer Cook noted that the office remodel is presently in "limbo;' Tom Jennings of Cook Associates is in the process of preparing a punch list of items yet to be completed prior to release of the 10% contract retention. CIVIL SERVICE/DISCIPLINARY ACTION PROCEDURE - REVIEW AND POSSIBLE ACTION I The President noted that this matter has been put over until various people feel it is necessary to be placed on the agenda and considered by the Board. CONSIDERATION OF DEVELOPMENT AGREEMENT WITH HILLTOP The District Engineer explained the main line extension at Hilltop and development agreement briefly to Mr. Ward. Mr. Cook indicated the matter would be ready for Board consideration upon completion of the agreement by District Counsel (anticipated to be at the January 18th meeting) . CONSIDERATION OF RESOLUTION AMENDING BY-LAWS (LENGTH OF TIME TAPE RECORDINGS OF BOARD MEETINGS ARE RETAINED) CONSIDERATION OF RESOLUTION AUTHORIZING RELEASE OF DART INDUSTRIES'S LETTER OF CREDIT President Maass advised Mssrs. Cook and Ward that these items were put over to the January 18th meeting pending draft resolutions from District Counsel. OFFER OF DEDICATION UNRECORDED MEADOW LAKE PARK TRACT - POSSIBLE ACTION AND/OR DIRECTION District Engineer Cook related his opinion that the County is interested in clearing up the entire issue respecting the unrecorded Meadow Lake Park Tract. He will communicate with the County Public Works Department and provide a status report to the Board at the next regular meeting. I DIRECTION REGARDING 1982 WATER AND ELECTRIC BUDGETS President Maass advised that a Budget Committee consisting of himself and Director Corbett has been established - the committee will work with Mssrs. Ward and Cook and Bookkeeper Pomponio to set up a Water Department budget for- mat. The president indicated he would like to schedule a meeting for the last week in January at 3:00 in the afternoon. CONSIDERATION OF AMENDING RESOLUTION NO. 8135 The Chairman noted th pending preparation i I , mat ter was put over to the next regular meeting draft resolution by District Counsel. 1/5/82 pg. 5 NEW BUSINESS ITEMS 1 THROUGH b For the benefit of Mssrs. Cook and Ward, the President briefly reviewed action and direction with respect to New Business items 1 through 6. DISTRICT ENGINEER'S REPORT Project 77-1 - Roen Mr. Cook made note of his December 31st letter regarding remaining contract items for Project 77-1 written to C. W. Roen Construction. The Board indicat- ed the matter should be discussed during closed session with District Counsel Simon present. I Buck boost transformers - Prosser Heights Inquiry was made with respect to the direction given by the Board several months ago to install buck boost transformers at Prosser Heights. The mat- ter is to be placed under the Engineer's Report on the next regular meeting agenda for an update as to the status. Martis Valley Substation Mr. Cook advised that R. W. Beck representatives will be visiting soon to perform a review, tabulation and load gruwth study with respect to the Martis Valley Substation. PLANNING DEPARTMENT NOTICES President Maass directed that, if District Engineer Cook considered it necessary, he respond to any of the current Planning Department notices on behalf of the District. CLOSED SESSION At 9:30 P.M., the Chairman adjourned the meeting to closed session. RETURN TO PUBLIC SESSION I The meeting was returned to public session at approximately 10:05 P.M. President Maass noted Garbutt legal matters, personnel matters and Union negotiations were discussed during closed session. DESIGNATION AS ACTING GENERAL MMNGER By Board consensus. President Maass was authorized to act in the capacity of Acting General Manager until Assistant General Manager Ward's arrival on January 18th. He will make an announcement to the staff and also advise the Office Manager and General Foreman that their respective duties have not changed, he noted. UNION NEGOTIATIONS Relative to Union negotiations, even though Director Huber is no longer President of the Board, for continuity purposes she will remain the Board's representative. President Maass stated. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:06 P.M. I TRUCKEE DONNER PUBLIC UTILITY DISTRICT ±\- - /jS*~0-*-r' , JwiWes A. Maass, President • u Susan M. Craig, Deputy Dis^tct Clerk 1/5/82 pq. 6