HomeMy WebLinkAboutRes 8205I
RESOLUTION NO. R2A5"
OF THE
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
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ESTABLISHING DISTRICT POLICY REGARDING
PAYMENT OF EXPENSES FOR AUTHORIZED DISTRICT BUSINESS
AND RESCINDING RESOLUTION NO. 8135
WHEREAS, on April 20, 1981, the Board of Directors of the Truckee Dormer
Public Utility District passed and adopted Resolution No. 8135 establishing
District policy regarding the payment of expenses for authorized District bus-
iness and rescinding Resolution No. 7849; and
WHEREAS, the Board of Directors has determined the necessity to update
its policy with respect to the advancement of payment and reimbursement for
out-of-pocket expenses incurred by employees;
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NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the Truckee
Donner Public Utility District as follows:
A. Resolution No. 8135 is hereby rescinded.
B. The Board of Directors hereby acknowledges the need to send
employees to conferences, training sessions, schools, or
meetings which take place out of the boundaries of the Dis-
trict, and the policy to be established with respect to the
same is as follows:
1. The annual budget shall include an allocation for
conferences, training sessions, schools and/or
meetings.
2. The General Manager shall, .it his discretion and
within the limits of the current budget, authorize
attendance and payment of appropriate expenses for
employees to attend conferences, training sessions,
schools and/or meetings.
3. Whenever possible, the District shall issue checks
in advance to cover lodging, air fare and conference
costs.
4. The appropriate individual shall receive a per diem
advance at the rate of §^3~— per day to cover meals,
tips and other miscellaneous expenses unless the Man-
ager authorizes a larger amount. Any money received
and not used as provided herein shall be promptly re-
turned to the District.
5. Immediately upon return, the Manager shall be provided
with a complete itemization of the monies spent and
receipts evidencing the same. In the event any addi-
tional monies are owed to said traveling individual, a
request for the same shall be submitted to the Manager
and listed as an approved payment on the Statement of
General Fund.
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6. In the event that a personal vehicle is used, reimburse-
ment shall be at the T.R.S. business deduction rate.
This sum represents the District's total expense for
vehicle use and fuel charges.
PASSED AND ADOPTED by the Board of Directors of the Truckee Donner Public
Utility District at a meeting held within said District on the /f& day otJ/itAf
1982, by the following roll call vote:
AYES:
NOES:
ABSENT:
ATTEST:
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
usan M. Craig, Deputy Du**rrii.t ict ClerK <J*n>e« A. Maass, President