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HomeMy WebLinkAboutMeeting MinREGULAR MEETING February 16, 1982 I The regular meeting of the Board of Directors of the Truckee Dormer Public Utility District was called to order by President Maass at 7:00 P.M. in the TDPUD Board room. ROLL CALL: Directors Corbett, Huber, Kuttel, Monson and Maass were present. EMPLOYEES PRESENT: James Ward and Susan Craig were present. CONSULTANTS PRESENT: District Counsel Simon was present; District Engineer Cook arrived at 7:05 P.M. I OTHERS PRESENT: Aiming those present were Ken Peters, John Bogert and Bob Barta of James Hansen and Associates, Tom Mueller, Jill Heuseveldt, Robin Sheets, Mari- grey Fish, Dick VanLandingham and Mira Shea. APPROVAL OF MINUTES Director Kuttel moved, and Director Corbett seconded, that the minutes of December 28, 1081, and January 5, 1982, be approved. ROLL CALL: all Directors, aye. SO MOVED. Director Kuttel moved, and Director Monson seconded, that the Secretary be directed to prepare the minutes of January 18, 1982, in final form as drafted. ROLL CALL: all Directors, aye. SO MOVED. A bill in the amount of $2,306.69 from DSC Roadside Service for repairs to Unit 18 was presented to the Board, although not listed on the approval list. It was noted that the Board previously authorized the repairs and thereafter, Director Corbett moved that the bill be approved for payment. Director Monson seconded the notion. ROLL CALL: all Directors, aye. SO MOVED. President Haass asked that D s, C Roadside be advised of the proper procedure for payment approval in the future. COMMITTEE REPORTS Electric Committee Director Corbett mentioned he recently spoke with the Manager of the Louisianna Pacific Mill who is interested in pursuing cogeneration. Water Committee Director Kuttel noted the Water Committee has nothing to report at this time. Budget Committee President Maass indicated the budget will be presented to the Board for consideration at the first meeting in March. I SPPCo RATE INCREASE President Maass advised a meeting has been scheduled for February 25th between himself, Jim Ward, Ben Bartlett of Fallon and Special Counsel McDonough to discuss the SPPCo rate case presently before the Federal Energy Regulatory Commission. MANAGER'S REPORT The Chairman noted a written report had been prepared by the Manager and copies are available to interested members of the public. A copy has also been attached to these minutes for reference. MAPPING OF ELECTRICAL DISTRIBUTION SYSTEM Mr. Ward, in his report, requested that the Board approve the retention of Ken Peters of James Hansen and Associates to supply technical assistance with mapping of the electrical distribution system on an "as needed" basis. Legal 2/16/82 pg. 1 Counsel advised this would be permissible. Director Corbett moved, and Director Huber seconded, that Mr. Peters be retained on an "as needed" basis for technical assistance with the mapping. ALL AVE BY VOICE VOTE. SO MOVED. EMPLOYEE STANDBY POLICY Director Kuttel noted he would like to discuss Item 7 on the Manager's Report (Employee Standby Policy) with the Board during closed session. HOME ENERGY AUDIT PROGRAM I President Maass advised that the contracts with the State and C. P. National pertaining to the home energy audit program have been signed. A de- termination as to a deposit policy for the program must be made. After some discussion, Director Monson moved that the District charge a $15 non-refundible deposit to customers signing up for the energy audit pro- gram; these funds are to go towards continuing the program. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. WAPA POWER ALLOCATION Ken Peters advised that he should have some information this week as to progress the Western Area Power Administrition is making in negotiating with PG&E and Sierra Pacific. He presented a draft letter to the President of SPPCo which suggests the present Electric Service Agreement be modified as it no long- er reflects the current situation. After review, Director Monson moved that the Board authorize the President to execute and send the letter to Sierra Pacific. Director Corbett seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. BOCA - PROSSER HYDROELECTRIC PROJECTS With respect to the Boca feasibility study, Mr. Peters anticipates finish- ing the report next month. He indicated the results appear to be good. Mr. Peters presented to the Board a report on hydro development at Prosser Creek Dam which noted several problems. His recommendation was that the Dis- trict not consider Prosser as an alternate power supply at the present time. President Maass asked that the matter be placed on the March 1st meeting agenda for decision by the Board. PUBLIC HEARING President Maass requested that Items 2 and 3 be placed on the March 1st meeting agenda in order to allow the Assistant Manager opportunity to propose a schedule of fees. PUBLIC HEARING CONSIDERATION OF RESOLUTION RECOMMENDING THE ADDITION OF BENEFIT/COST ANALYSIS TO THE NEVADA AND PLACER COUNTY PROJECT REVIEW AND APPROVAL PROCEDURES (EAST TRUCKEE PLANNING UNIT FACILITIES PLAN) I District Engineer Cook advised that a meeting to discuss the East Truckee Planning Unit Facilities Plan has been set for February 19th with Planning Director Riolo. Mr. Cook, he stated, has received no further comment from con- cerned property owners. Briefly discussed were pipeline routings, the benefit/cost ratio, efec- tiveness of the plan from the District's standpoint and necessary annexation proceedings. I President Maass opened the hearing to the public at 7:45 P.M. There were no questions or comments, and the hearing was closed. The President directed that consideration of the resolution recommending the addition of benefit/cost analysis to the Nevada and Placer County review and approval procedures be modified as suggested by the Board and placed on the March 1st meeting agenda under "Unfinished Business" for consideration. 2/16/82 pg. 2 PUBLIC HEARING iy i CONSIDERATION OF ORDINANCE AMENDING RESOLUTION NO. 6701, RULE XII, DISCONTINUANCE AND RESTORATION OF SERVICE It was noted that the Electric Committee recommends increasing the recon- nection charge (during regular working hours) to $15. After some discussion concerning an appropriate charge for reconnection during a period other than regular hours, President Maass opened the public hearing. There being no comment from the audience, the hearing was closed. There- after, Director Kuttel moved, and Director Huber seconded, that the Board adopt Ordinance No. 8202 amending Resolution No. 6701, Rule XII, discontinuance and restoration of service. Paragraph 7 is to read, "...charge not more than $15 for a reconnection of service during regular working hours, or not more than $50 during a period other than regular hours." ROLL CALL: all Directors, aye. SO MOVED. I PUBLIC HEARING CONSIDERATION OF ORDINANCE RESCINDING RESOLUTION NO. 7709 AND ESTABLISHING ELECTRIC CONNECTION AND FACILITIES FEES The Board reviewed the draft Ordinance and proposed schedule of connection and facilities fees and, thereafter, the Chairman opened the hearing to the pub- lic. He explained the background leading up to the establishment of facilities fees, and answered several questions posed by Tom Mueller. The public hearing was closed. Director Huber moved, and Director Corbett seconded, that the Board adopt Ordinance No. 8203 rescinding Resolution No. 7709 and establishing electric connection and facilities fees. ROLL CALL: all Directors, aye. SO MOVED. PROJECT 79-1 - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION District Engineer Cook presented a copy of a letter sent to the contractor's bonding company. Skinner and Skinner, which stated the status of Project 79-1 and listed subcontractors to whom funds are owed by Knudsen. Mr. Cook indicated he has advised the subcontractors of the project status and will continue to keep them informed. PROJECT 81-1 - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION Mr. Cook reported that there is a walk through pre-final inspection of Project 81-1 work scheduled for February 18th. The project appears to be coming along nicely and, Mr. Cook noted, all of the bills are being paid in a timely fashion. OFFICE REMODEL - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION The District Engineer indicated that all of the items on the punch list for the office remodel have been completed. He will confirm that the work has been completed in a satisfactory manner and will be recommending final payment to Tom Mueller at the March 1st meeting. I SENIOR CITIZEN HOUSING PROJECT - POSSIBLE DIRECTION Mr. Cook reported that a meeting with the Senior Citizen Housing project proponents and CalTrans representatives was held on February 4th - it appears that the Highway 267 widening for left turn pocket lanes will occur on the north side of 267. The pressure and leak test failures were discussed; there are three leaks (which have been isolated to the two north/south connecting loop lines through the project.) The problem was resolved by valving off the offending lines through the project. The lines have now been isolated and there should be no threat to public water supply either from the depletion standpoint and/or from a bacteriological standpoint. In the spring, or prior to physical occupation of the project, the individual lines in question will be reexamined and the offend- ing leaks eliminated. 2/16/82 pg. 3 CONSIDERATION OF RESOLUTION AUTHORIZING RELEASE OF DART'S LETTER OF CREDIT Without reservation, Mr. Cook recommended adoption of the resolution releasing the Dart letter of credit. MAIN STREET - POSSIBILITY OF TSD/TDPUD JOINT PROJECT Director Huber noted that the Truckee Sanitary District is planning work on Main Street and suggested that the PUD coordinate with the construction for the purpose of repairing leaking water lines. The District Engineer noted that the County will be involved respecting storm drains at the same time. Mr. Cook advised he would speak to the County and TSD representatives. I MARTIS VALLEY SUBSTATION - STATUS REPORT POSSIBLE DIRECTION Assistant Manager Ward noted he has had a series of discussions with Don Gardiner of R. W. Beck and Associates relating to necessary change orders for the Martis Valley Substation. He requested that the Board authorize Contract Change Order No. 1 in the approximate amount of $20,750, and explained what would be included in the CCO. Director Corbett moved, and Director Monson sec- onded that, upon receipt and after review by Mr. Ward, the President be auth- orized to execute Contract Change Order No. 1. ALL AYE BY VOICE VOTE. SO MOVED. Mr. Ward described the second change order respecting the 115kV switch and, after consideration, Director Corbett moved that, when received and reviewed by the Assistant Manager, the President be authorized to execute Contract Change Order No. 2. ALL AYE BY VOICE VOTE. SO MOVED. President Maass instructed the Electric Committee to confer and make recom- mendations to the Board regarding the substation financial situation. The Martis Valley Substation feeder system was discussed and Mr. Ward recom- mended that the District contract out for necessary materials and perform the re- mainder of the work with PUD personnel. He indicated specifications and an in- vitation to bid would be ready for Board consideration at the March 15th meeting. The Board concurred that, with contract plans completed, further assistance from R. W. Beck and Associates will not be necessary. CONSIDERATION OF RESOLUTION AUTHORIZING RELEASE OF DART'S LETTER OF CREDIT After brief review, Director Corbett moved, and Director Monson seconded, that the Board adopt Resolution No. 8209 regarding release of the Dart 1.6 million dollar letter of credit. ROLL CALL: all Directors, aye. SO MOVED. CIVIL SERVICE/DISCIPLINARY ACTION POLICY - POSSIBLE DIRECTION It was noted that Counsel Phelps would present the modified civil service - disciplinary action policy drafts during closed session. PROPOSED MC DONALD'S RESTAURANT - POSSIBLE DIRECTION Director Huber noted that the Advisory Review Committee is meeting on Feb- ruary 17th to consider McDonald's request for a reversion to acreage. Since the District Engineer's recommendations were not entered at the Zoning Admin- istration hearing, Director Kuttel moved that Assistant Manager Ward appear and submit the District's requirements. Director Corbett seconded the motion and it was passed unanimously. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE DISTRICT AND LOCAL UNION 1245 OF THE IBEW CONSIDERATION OF RESOLUTIONS REGARDING SALARY ADJUSTMENTS FOR MANAGEMENT PER- SONNEL I I President Maass tabled these items to closed session. 2/16/82 pg. 4 I SEMINAR/CONFERENCE ATTENDANCE - CSDA CONFERENCE, APPA CONFERENCE, APWA WORKSHOP - POSSIBLE APPROVAL After some discussion, Director Huber moved that Jim Ward and Director Monson be authorized to attend the APWA Workshop in Fresno, and President Maass and Director Corbett be authorized to attend the CSDA Conference in Sacramento. Director Kuttel seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. It was decided that attendance at the APPA Conference in New Orleans be placed on the March 1st meeting agenda when further information is available. DISTRICT COUNSEL'S REPORT District Counsel Simon reported that both the Hilltop and Ponderosa Pal- isades Duplex Development Agreements will be ready Cut consideration at the next regular meeting. PLANNING DEPARTMENT NOTICES There were no current Planning Department Notices requiring action by the Board. However, proposed expansion in Commercial Row alley should be investigat- ed by staff. CORRESPONDENCE R.E.A. I The recent request from the REA for information to determine whether or not the District is eligible for REA monies was mentioned, and the President asked Mr. Ward to respond. CLOSED SESSION President Maass adjourned the meeting to closed session at 'J:JO P.M. RETURN TO PUBLIC SESSION The meeting was returned to public session at 10:25 P.M. The Chairman noted that the Garbutt matter, labor negotiations, civil service/disciplinary action policy and employee standby policy were discussed during closed session, lie advised, since some changes would be necessary in the Memorandum of Understand- ing between the District and the IBEW, the resolution authorizing execution of an agreement between the District and Local 1245 should be placed on the March 1st meeting agenda. ADJOURNMENT There being no further business before at 10:27 P.M. the Board, the meeting was adjourned TRUCKEE DONNER PUBLIC UTILITY DISTRICT I /I By James A. Maass, President \J !ZL£. Susan M. Craig, Deputy D JZE ict Clerk 2/16/82 pq. 5 BILLS FOR BOARD APPROVAL - February 16, 1982 i> I Michael Connell - plane fare to siminar in Portland, Oregon in January James Hansen and Associates - engineering services for the month of January, 1982 Pena's Maintenance - Construction clean-up in January S 182.00 5,237.18 595.50 S 6,014,68 I I