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HomeMy WebLinkAboutMeeting MinREGULAR MEETING March 1, 1982 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Vice President Corbett at 7:03 P.M. in the TDPUD Board room. It was noted that President Maass is in Washington, D. C. for the purpose of appearing before the Federal Energy Regulatory Commission with respect to the Sierra Pacific rate increase. I ROLL CALL: Directors Huber, Kuttel, Monson and Corbett were present; Director Maass, absent. EMPLOYEES PRESENT: James Ward and Susan Craig were present. I CONSULTANTS PRESENT: District Counsel Simon was present; District Engineer Cook arrived at 7:40 P.M. OTHERS PRESENT: Among those present were Charles White, Mrs. B. Mott, Katie Stringari, Dana Neptune, Marianne Guinane, James Guinane and Thomas Mueller. APPROVAL OF MINUTES Director Kuttel moved, and Director Monson seconded, that the minutes of January 18, 1982, be approved. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. Director Kuttel moved, and Director Monson seconded, that the minutes of February 1, 1982, be prepared in final form as drafted. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL Vice President Corbett requested approval of expenses for President Maass' trip to Washington, D. C. - $390 for airfare and $700 for food and lodging, which was already provided to Mr. Maass. Director Huber noted her objection to payment of these funds prior to obtaining Board approval, and indicated she felt a Special Meeting should have been called for the purpose. Director Monson moved that the Board approve $390 for airfare and $700 for travel expenses respecting President Maass' trip to Washington, D. C. for the FERC hearings. Director Kuttel seconded the motion. ROLL CALL: Huber, no; Kuttel, aye; Monson, aye; Maass, absent; Corbett, aye. SO MOVED. Regarding the Statement of General Fund, Director Kuttel requested that, in the future. Electric and Water Revenue figures be listed separately; the Board concurred, and Assistant Manager Ward agreed. A question was posed as to how much Digital is charging per month for the use of the software. There- after, Director Monson moved, and Director Kuttel seconded, that the bills be approved for payment. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. COMMITTEE REPORTS Water Committee Director Monson advised that the Water Committee had nothing to report at this time. I Seminar Attendance Director Corbett advised he and Director Maass attended the CSDA Board Members and Presidents Conference sponsored by the University of California. He noted the conference dealt with the role of the Director and was extremely informative. He will be providing information to the Board soon. Electric Committee The Board was asked for a determination as to whether the Home Energy Audit Program would be made available to all-electric homes only, and they agreed that his would be a condition of the program. With respect to ad- vertising, Assistant Manager Ward was asked to notice all customers of the 3/1/82 pg. 1 program on the bills in the message section. Patti Ellison of the Sierra Sun and Mira Shea of KTRT are to be provided with a press release. MANAGER'S REPORT A copy of Mr. Ward's report updating the Board with respect to current situations was provided and a copy has been attached hereto for reference. Budget The Assistant Manager informed the Board that a rough draft of the budget has not yet been completed but, as soon as it is prepared, copies will be sent to each Director. PUBLIC HEARING CONSIDERATION OF ORDINANCE ADOPTING RULES AND REGULATIONS FOR WATER SERVICE CONSIDERATION OF ORDINANCE ESTABLISHING FEES AND CHARGES IN ACCORDANCE WITH THE RULES AND REGULATIONS FOR WATER SERVICE At Mr. Ward's request. Vice President Corbett continued the public hearing to April 5th to allow time for Mssrs. Ward and Simon to meet and confer regarding the water service rules and regulations and proposed fees and charges. CUSTOMER REQUESTS - DOUGLAS MOTT I Mrs. Mott was present in the audience; therefore. Vice President Corbett moved to this item. It was the Mott's request that water service to his 7.45 acre parcel (FS18N10 - AP#18-19-16) be provided from Mogul Road rather than by way of a line extension from Lausanne. Mr. Ward noted his belief that, if the Board agreed to the request, it should be a temporary situation; when the 6" line is installed, the Mott's should be expected to participate in the ex- pense of the line. After some discussion, the Board directed District Engineer Cook to check into the matter. Mrs. Mott agreed to pay for this expense in an amount not to exceed $100. I CLOSED SESSION At 7:43 P.M., the Board adjourned to closed session to accept a tele- phone call from President Maass from Washingtun, D. C. pertaining to the Federal Energy Regulatory Commission hearings on the Sierra Pacific rate increase. RETURN TO PUBLIC SESSION The meeting was returned to public session at approximately 8:10 P.M. No action was taken as a result of closed session. CUSTOMER REQUESTS - LATRELL CROSBY With respect to the Crosby's request to provide water service to their property which lies out of the District's service area, the Vice President referred the matter to District Engineer Cook for a recommendation. CONSIDERATION OF RESOLUTION RECOMMENDING THE ADDITION OF BENEFIT/COST ANALYSIS TO THE NEVADA AND PLACER COUNTY PROJECT REVIEW AND APPROVAL PRO- CEDURES (EAST TRUCKEE PLANNING UNIT FACILITIES PLAN) Mr. Cook indicated he had a very successful meeting on February 19th with Planning Director Riolo regarding the District's East Truckee Planning Unit and the draft resolution. It appears that the District and the Nev id I County Planning Department are on exact parallel tactical efforts. Mr. Riolo is attempting to incorporate benefit cost ratio analysis into the planning process as it may relate only to County functions and incurred costs. Mr. Riolo has developed some initial criteria for the benefit cost ratio relating to County costs, but he has not submitted the information to the Commissioners or Supervisors. Mr. Riolo stated that, if the resolution M previously submitted to the Board is the action proposed by the District, it will assist him greatly in the achievement of his County desired benefit cost ratio while at the same time including the District's desired benefit I 3/1/82 pg. 2 I cost ratio analysis. After review of the proposed resolution and some discussion, Vice Pres- ident Corbett directed that District Counsel, the District Engineer and the Assistant Manager prepare a second draft for presentation to the Board at the next regular meeting. WAPA POWER ALLOCATION - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION Mr. Ward reported that Bob Barta of Hanson and Associates has been in contact with WAPA and learned that the Administration has written to Sierra Pacific; Sierra Pacific has not yet responded; WAPA intends to follow up with a call to Gerry Canning. Further, WAPA has advised that PGSE is resisting wheeling to any new customers, even those within the current wheeling area. Nonetheless, WAPA intends to complete contraetural arrangements with all new customers within that wheeling area, and to initiate delivery of those alloca- tions starting March 1st. WAPA will then turn its attentions to those cus- tomers located beyond the current wheeling area, such as the TDPUD. Comple- tion of the contract depends on negotiations not only with PGSE, but with SPPCo and Southern California Edison also. BOCA - PROSSER HYDROELECTRIC PROJECTS - POSSIBLE ACTION AND/OR DIRECTION Mr. Ward advised Ken Peters of Hansen and Associates would be attending the .March 15th meeting, and suggested this matter be put over to that time. The Vice President agreed. PROJECT 79-i - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION I District Engineer Cook noted that the bonding company, Skinner and Skinner, has turned the Knudsen matter over to their attorney. It appears that the resolution of the issue and payment to the subcontractors is becom- ing further distant. He recommended no action be taken at this time, and indicated he would discuss the legal aspects of the matter during closed session. The request of Gail Hitchcock to make application for service to prop- erty within the southside deficiency area was mentioned. It is Ms. Hitch- cock's desire to pay for the electrical connection fee prior to the increase on March 16thj a building permit has been applied for but not yet received. Therefore, she cannot complete the affidavit for service which is a require- ment for service to the area. After some discussion, the Board agreed to allow Ms. Hitchcock to pay the fees pending consideration of rescinding the applicable resolution on March 15th. I OFFICE REMODEL - CONSIDERATION OF FINAL PROGRESS PAY ESTIMATE Mr. Cook presented the final pay estimate for Thomas Mueller in the amount of $8,525. The remodel contract is complete, including the punch list items, and Mr. Cook recommended payment. In addition to the final payment, he recom- mended a supplemental payment in the amount of $62.32 for installation and repair of the sliding glass window at the Soma Sierra Pump Station. (The window was destroyed by acts other than and beyond the control of the con- tractor. ) Director Kuttel moved, and Director Monson seconded, that the final pay estimate in the amount of $8,525 and the supplemental payment in the amount of $62.32 be approved. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. PROJECT 81-1 - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION The District Engineer noted that all of the hardware has been installed on Project 81-1; however, during the functional test, metal to metal contact was experienced in the Donner Trails Pump. As a result, some additional mechanical work will be required, and the project is, therefore, not complete. Mr. Cook presented Pay Estimate No. 3 for Mountain Electric in the amount of $20,475, and recommended payment. It was duly moved and seconded that the Pay Estimate be approved. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. 3/1/82 pg. 3 MARTIS VALLEY SUBSTATION - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION Assistant Manager Ward advised that the plans and specifications pre- pared by R. W. Beck and Associates have been received and will be reviewed. CIVIL SERVICE/DISCIPLINARY ACTION POLICY - POSSIBLE DIRECTION Director Iluber read the draft resolution authorizing adoption of a civil service system and related disciplinary procedure. Thereafter, Director Huber moved the resolution (#8210) be adopted, and Direct- r Monson seconded the motion. ROLL CALL: Maass, absent; all other Direc- tors, aye. SO MOVED. I CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE DISTRICT AND LOCAL UNION 1245 OF THE IBEW The Memorandum of Understanding reflecting the terms verbally agreed upon by the Union and the District is in form ready for attachment to the resolution. District Counsel noted. Director Huber moved, and Director Monson seconded, that the Board adopt Resolution No. 8211 authorizing the execution of the Memorandum of Understanding with the IBEW, Local 1245. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTIONS REGARDING SALARY ADJUSTMENTS FOR MANAGEMENT PERSONNEL Vice President Corbett tabled this matter to closed session. APPA CONFERENCE ATTENDANCE - POSSIBLE APPROVAL The APPA Conference to be held in New Orleans was briefly discussed, and Director Monson requested a recommetui.ition respecting attendance be pro- vided by the Electric Committee at the next regular meeting. Vice President Corbett agreed. CONSIDERATION OF ELECTRIC AND WATER BUDGETS FOR 1982 The draft budget hay not yet been prepared and the matter was tabled. CONSIDERATION OF DEVELOPMENT AGREEMENTS - HILLTOP The Board and Frederick Kohler reviewed the draft development agree- ment. Mr. Kohler requested that the agreement be made between the District and Hilltop at Truckee, a Joint Venture, rather than with him individually. Hi' also requested that Paragraph 3 refer to the "first phi.se" of the water and electrical distribution system. District Counsel explained to Mr. Kohler the newly imposed District facilities fee, the wording in the sect ion regard- ing on-sita improvements, the bonding and Insurance requirements, ind the sec- tions dulling with reimbursement of expenses and payment of facilities and connection fees. Mr. Kohler advised he would be presenting the agreement to his attorney for review and will get back to the District when ready to havu tin' item placed on the agenda for Board consideration. CONSIDERATION OF DEVELOPMENT AGREEMENTS - PONDEROSA PALISADES (TOWNHOUSES) I After brief consideration, Director Iluber moved thit the Board authorize the President to execute the agreeMRt Kith Pondei il ship on Legal Counsel's recommendation. Directol M ROLL CALL: Maass, absent; ill ot het Directors, aye. i is ides Ltd. Partner- seconded the m. t i M . MOVED. I FORMATION OF STR1 Tl- IION ANI [ON !>ir.- toi Mill,, i tt-fi•!!■-.I t-. a ii-cent uti !■■ m II.. t i with tin Dowiit .wt, Mi a Hants' .(>• !>■ t ■ -■) . t im.| I. I HI.In.Is on COSSasrclaJ Row. Inn Iioiiql i v.. ]!• i-nl i.ivis..,i that the Merchants will eel I ik. , , tction pi ! In lustrn.t. A11 i'i i . , A i i nit M n, i.ji i a i ss| si with hat t y Y .tisa ! t hi ; wsf wri Mia. his? iiii' requ 111.mi ait (not lining I the A sntom light; new papal h iving Aging I in- 1 ight . is. ui.li.ai e, Hi.) i to conferi i ng wit h War 1 wa, I His tisl t o , I .at i il,.- t ha Dm- •IN. ,,.,. 4 JUNIPER HILLS - DISCUSSION - POSSIBLE DIRECTION I It was noted that a letter report on Juniper Hills was prepared by Cook Associates at the request of Supervisor Sutton and at no cost to the District. The Juniper Hills request for PUD assistance dates back several years; about a year ago, the Board took a firm position that the Juniper Hills water issue was beyond the scope of the District's public benefit and that District funds should not be spent on behalf of the Juniper Hills residents. Two Juniper Hills property owners were present in the audience and spoke at length of the water problems in Juniper Hills. No action was taken by the Board. CONSIDERATION OF RESOLUTION ESTABLISHING POLICY RESPECTING THE DISPOSAL OF SURPLUS INVENTORY, MATERIALS, OFFICE EQUIPMENT AND VEHICLES Assistant Manager Ward noted that, at the present time, the District has no written policy concerning the disposal of surplus inventory, materials, office equipment and vehicles. The proposed resolution establishing such policy was reviewed and, thereafter, Director Kuttel moved that the Board adopt Resolution No. 8212. Director Monson seconded the motion. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. TDPUD 1.9 ACRE PARCEL - DISCUSSION AND DIRECTION RE REQUESTS BY CENTRAL BANK AND U. S. POSTAL SERVICE I Dan Douglas, Manager of Central Bank, was present in the audience with respect to the possible lease or purchase of the property owned by the Dis- trict on the southwest corner at Highway 89 and Old Highway 40. It was also noted that the U. S. Postal Service has provided an invitation for bid for a proposed new post office. After some discussion and a review of the history of the parcel, the matter was tabled to closed session. It was indicated that the District would be required to again put the parcel up for bid if any action is to be taken. CALL OUT/STANDBY PROCEDURE FOR LINE AND WATER CREWS - DISCUSSION AND POSSIBLE ACTION The Chairman tabled this item to closed session. DISTRICT ENGINEER'S REPORT Airport Plaza Annexation District Engineer Cook presented I I of land to the District, which is the stf Plaza annexation. After brief discussion view the draft and make revisions if necu ed at the March 15th Board meeting. itt resolution ordering annexation necessary to conclude the Airport District Counsel was asked to re- jary. The matter will be consider- Consultants Billing I Mr. Cook noted that he had received a letter from the Assistant Manager indicating that the Board would not process Cook Associates February 17th billing in the amount of $4,111 until the format was revised. Mr. Cook re- quested that the billing be considered; he has made note of the PUD work or- der numbers in accordance with the request, and a detailed description of the work performed on each of the items will be provided as soon as possible, he advised. Director Huber moved, and Director Monson seconded, that the Cook As- sociates' bil 1 Maass, absent) in the amount of $4,111 be approved for payment. ROLL CALL all other Directors, aye. SO MOVED. DISTRICT COUNSEL'S REPORT SPPCo District Counsel s Ken Peters and Bob H <t I the it he has had M ! discussing m-i-t nigs with I'.u it Lc Power j/l/BJ pq. 5 Company and related legal matters. PLANNING DEPARTMENT NOTICES McDonald's Note was made of the public hearing before the Planning Commission March 11th respecting the reversion to acreage parcel map application of McDonald's to combine two parcels into one. After some discussion regard- ing nearby District water sources and necessary easements, the Board auth- orized Assistant Manager Ward to attend the hearing on behalf of the Dis- trict. Mr. Ward advised that a title report on the subject property has been ordered. I Roman Catholic Church Mention was made of the public hearing before the Planning Commission on March 11th respecting the tentative parcel map application of the Roman Catholic Church to divide 1.39 acres located on Sierra Drive. There was no objection to this action by the Board. High Sierra Partners - Ronald T. Kashing With respect to the tentative parcel map application of Ronald T. Kash- ing to establish four condominium units at the northwest corner of Northwoods Blvd. and Zurich Place in Tahoe Donner, the Board requested the Assistant Manager notify the appropriate parties of a necessary water system up-grade. Ralph Goodell Note was made of the commercial site plan application of Ralph Goodell proposing to establish a two-story addition to the existing Donner Medical Center on the east side of Levone Drive. No direction was given. Ron Roinschmidt Mention was made of the tentative parcel map application of Ron Rein- schmidt proposing to divide two acres into four lots containing approximately one-half acre each. The property is located on the south side of Richards Frontage Road, west of Truckee, at Highway 80 overpass. The Board indicated no action would be necessary on behalf of the District. Martis Valley Meadows With respect to the public hearing to be held before the Planning Com- mission on March 11th to consider the adequacy of the final environmental impact report and response to comments for Martis Valley Meadows tentative map, located on Highway 267, it was noted the unit count has been reduced to 83. District Engineer Cook also noted that the proposed plans would have to be modified, and suggested the District obtain a copy of the plans. Assist- ant Manager Ward was directed to attend the hearing on behalf of the District. Eugene & Iris Rln. ids Regarding tht; hearing before the Planning Commission on March 11th re the tentative parcel map application of Eugene and Iris Rhoads to divide 5.484 acres located on Alder Drive west of State Highway 89, Mr. Ward was directed to attend and comment with respect to the District's desire to up- grade the Prossei lluights system. Grace Robertson - Old Ice House The Bond mentioned the zone change application of Southern Pacific Transportation Company and (irace Robertson to establish C2 zoning for prop- erty known as the Old Ice House on Donner Pass Road. District Engineer Cook advised of the many existing problems, and suggested the Assistant Manager confer with Sam II il Foreman slattery and Senior Clerk Waller. CORRESPONDENCE Amora Lebugle A letter from Amoia Lebugle regarding District rates was received February 25th. Vice President Corbett requested the matter be discussed during I I 3/1/82 pg. 6 ilV I closed session. Project 79-1 Note was made of Mr. Ward's letter of February 25th advising that bar- ricades have been placed around the excavated area at the former Southside Booster. REA funds Mr. Ward indicated he would pursue the possibility of obtaining REA funding. Water meter problems With respect to the water meter problems with the FHK building at Truckee Crossroads, the Board directed Assistant Manager Ward, Director Kuttel and District Counsel Simon to negotiate an agreement with Fred Katz of FHK Investment. Stampede Ken Peters' memorandum of February 23rd was mentioned. The Board con- curred with Mr. Peters' suggestion that the District contact the Bureau of Reclamation regarding participation in the development and financing of Stampede. It was decided that Ken Peters was to be directed to prepare a letter for the President's signature. CLOSED SESSION Vice President Corbett adjourned the meeting to closed session at 11:40 P.M. I RETURN TO PUBLIC SESSION The meeting was returned to public session at 12:40 A.M. The Chairman advised that customer relations, Project 79-1 legal problems, management salary adjustments, the McDonald's reversion to acreage application, and Central Bank's proposal to buy or lease the District's 1.9 acre parcel and various legal ramifications related thereto were discussed during closed ses- sion. No action was taken or direction given. ADJOURNMENT Vice President Corbett adjourned the meeting at 12:41 A.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT ,oames A. Maass, President . yUata——. , Susan M. Craig, Deputy District Clerk I 3/1/82 pg. 7