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HomeMy WebLinkAboutMeeting MinREGULAR MEETING March 15, 1982 ;• I I The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:03 P.M. in the TDPUD Board room. ROLL CALL; Directors Corbett, Kuttel, Monson and Maass were present. Dir- ector Huber arrived at 7:05 P.M. EMPLOYEES PRESENT: James M. Ward and Susan Craig were present. CONSULTANTS PRESENT: District Counsel Simon and District Engineer Cook were present. OTHERS PRESENT: Among those present in the audience were Mr. and Mrs. Douglas Mott, Patti Ellison, Richard Racich and Carol Christopherson. APPROVAL OF MINUTES Director Kuttel moved, and Director Corbett seconded, that the minutes of February 1, 1982, be approved. ROLL CALL: Huber, absent; all other Dir- ectors, aye. SO MOVED. Director Monson moved, and Director Kuttel seconded, that the minutes of February 16, 1982, be prepared in final form as drafted. Huber, absent; all other Directors, aye, by voice vote. SO MOVED. BILLS FOR BOARD APPROVAL Director Huber noted that the Hansen and Associates' bill was received in adequate time for review and approval even though not presented for con- sideration. The Board indicated a willingness to review bills at each reg- ular meeting in order to take advantage of discounts. Director Corbett moved, and Director Monson seconded, that the Group III Electronics and the Hansen bill:; be approved for payment. ROLL CALL: all Directors, aye. SO MOVED. COMMITTEE REPORTS Water Committee District Counsel Simon made note of a meeting held with Fred Katz regard- ing the metering problems at the Truckee Crossroads shops and various alter- natives to correcting them. Mr. Katz suggested the District share the cost of the corrections. After some discussion, the Board deferred making a deci- sion until after the District Engineer has had a chance to provide a cost es- timate. Director Huber moved, and Director Monson seconded, that the Board auth- orize the District to charge to FHK Investment engineering, attorney and con- sultant fees involved with correcting the Truckee Crossroads' metering problems. ALL AYE BY VOICE VOTE. SO MOVED. I MANAGER'S REPORT Mr. Ward indicated he had nothing to report at this time. SPECIAL BUSINESS President Maass reported that he attended the Federal Energy Regulatory Commission meeting in Washington, D. C. respecting the SPPCo rate case. Also in attendance were Ben Bartlett of Fallon, Nevada, John Springer of R. W. Beck and Associates and Martin McDonough, counsel jointly representing the PUD an.I the City of Fallon. Mr. Maass indicated he felt the visit was very beneficial, and that a strong impression was made by the protestors. A proposal MM made, but not accepted by Sierra Pacific, that the rates be increased by 10* rathei than by 39% in the first phase, and that the second phase be dropped. The U. S. Army was present at the meeting protesting on behalf of Hawthnriu-- and demanding additional information from Sierra Pacific. 3/15/82 pg. 1 A meeting with FERC representatives is scheduled for April 2nd in Reno; the hearing in Washington will be held towards the end of October. Legal as- pects of the rate case, the Chariman noted, will be discussed during closed session. President Maass advised the Board that he had the opportunity to dis- cuss the propsoed hydroelectric projects and Senate Bill 306 with various government officials while in Washington. CONSIDERATION OF CUSTOMER REQUESTS - ENGINEER'S RECOMMENDATIONS - DOUGLAS MOTT District Engineer Cook provided a schematic plan to provide service to all the parcels along Trout Creek Road. It was his opinion that the system should be looped through Lausanne Road from the facilities that were orig- inally installed in anticipation of the grid loop in the area, rather than to provide a dead end water service. The high cost of the proposed service was discussed by the Motts, Board and Mr. Cook; various alternatives, TDPUD Rule 22 regarding line extensions, and the formation of an assessment district were also discussed. Note was made of an alleged illegal water line located on Trout Creek. By Board consensus, the matter was referred back to the Motts for decision. SOLAR UTILITY Richard Racich was present in the audience, and presented a memo ac- knowledging that he is prepared to start the solar program. The necessary equipment is available, he noted, and he is available to work with District staff at no cost to the PUD to implement the program. He presented a computer printout respecting the efficiency o£ a domestic solar hot water system, and explained the figures to the Board. I After brief discussion, the Chairman noted the Special Committee has been authorized by the Board to move forward with the program. District Counsel Simon advised he would present an opinion with regard to solar easements. CONSIDERATION OF RESOLUTION RECOMMENDING THE ADDITION OF BENEFIT/COST ANALYSIS TO THE NEVADA AND PLACER COUNTY PROJECT REVIEW AND APPROVAL PROCEDURES (EAST TRUCKEE PLANNING UNIT FACILITIES PLAN) I District Counsel Simon reviewed the amended draft resolution recommend- ing the addition of benefit/cost analysis to the Nevada and Placer County project review and approval procedures, and the Board determined that the analysis would precede the District's development agreement process. It was the Board's hope that the Counties would provide an additional chapter to their E.I.R. processes. Thereafter, Director Huber moved that the Board adopt Resolution No. 8213. Director Kuttel asked that the second resolved clause be changed to read, "That the Truckee Donner Public Utility District offer..." rather than, "That the staff of the District offer..." Director Corbett seconded the motion. ROLL CALL: Monson, no; all other Directors, aye. SO MOVED. Mr. Cook was asked to provide Exhibit A, the District boun- dary map. WAPA POWER ALLOCATION - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION It was noted that the Electric Committee is following the progress of the negotiations - there was nothing to report at this time. BOCA - PROSSER HYDROELECTRIC PROJECTS - POSSIBLE ACTION AND/OR DIRECTION This item was put over to the April 5th meeting when Ken Peters of Hansen and Associates will be present. PROJECT 79-1 - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION I Mr. Cook advised that there has been no progress in the resolution of the problems surrounding Project 79-1. He suggested a meeting with a repre- sentative of the bonding company and, after some discussion, the Board decided to set this matter as a Special Business item on the April 5th agenda at 8:00 P.M. District Engineer Cook and Counsel Simon were asked to notify all con- cerned parties and subcontractors. 3/15/82 pg. 2 PROJECT 81-1 - STATUS REPORT - POSSIBLE ACTION AND/OR DIRECTION Mr. Cook reported that the defective motor in the Dormer Trails Booster has been removed and rebuilt, and will be installed this week. He indicated no action is required at this time, and noted the project appears to be pro- gressing satisfactorily. I MARTIS VALLEY SUBSTATION FEEDER SYSTEM - CONSIDERATION OF RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ISSUING A CALL FOR BIDS Assistant Manager Ward suggested this matter be discussed at the next regular meeting after the Board has reviewed the financial situation. The Chairman agreed. I I APPA CONFERENCE ATTENDANCE - ELECTRIC COMMITTEE RECOMMENDATION - POSSIBLE APPROVAL The Board discussed the pros and cons of attending the APPA conference in New Orleans and the possibility of asking Manager Gene Holt (presently on medical leave of absence in Tennessee) to attend on behalf of the District. By Board consensus, Mr. Ward was directed to contact Mr. Holt and ask for his intentions regarding continued employment with the District. His decision should be made by the end of March, the Chairman noted. The matter of con- ference attendance will be considered at the next regular meeting. CONSIDERATION OF ELECTRIC AND WATER BUDGETS FOR 1982 Mr. Ward briefly explained the new budget format and reviewed the sum- mary of revenue and expenditures, expected ending balance, and margin for the year. He indicated the summary figures do not include restricted funds. The Electric Department capital improvements and Water Department maintenance projects, Dart restricted funds for the Tahoe Donner system, fire hydrant re- placement, repair and maintenance and estimated Water revenue were briefly dis- cussed. Mr. Ward suggested the Board review the budget and schedule a special meeting for consideration. The Chairman complimented Mr. Ward and involved staff and noted he was extremely pleased with the format. A special meeting was scheduled for Monday, March 22nd at 7:30 P.M. to consider adoption of the budget. CONSIDERATION OF CUSTOMER REQUESTS - ENGINEER'S RECOMMENDATIONS - LATRELL CROSBY Mr. Cook advised that the Crosby's propose to split a 20 acre parcel into four five acre parcels. The area in question is impacted by the East Truckee Planning Unit and various rights of way through the arbitrary four parcel split will be required for projects such as Martis Valley Meadows and other development easterly and southerly of Sierra Meadows. He noted the property is in Placer County and not within the District boundaries. Mr. Ward explained to the Board the Crosby's request to exchange necessary ease- emnts for PUD water service. Director Monson advised of his involvement with the subject project, disqualified himself with respect to decisions on the matter, and explained the Crosby's concerns and proposals to the Board. The Board determined that service from the front of the parcel seems feasible, and thereafter directed Mr. Ward to advise the Crosby's of necessary procedures and approximate cost. He is to indicate the Board's willingness to discuss an equitable exchange. CONSIDERATION OF RESOLUTIONS REGARDING SALARY ADJUSTMENTS FOR MANAGEMENT PERSONNEL President Maass tabled this matter to closed session. CONSIDERATION OF RESOLUTION ORDERING ANNEXATION OF LAND TO DISTRICT - AIRPORT PLAZA ANNEXATION - PLACER COUNTY District Counsel Simon asked that this matter be put over to the April 5th agenda; the Chairman agreed. CONSIDERATION OF RESCINDING RESOLUTION NO. 8109 RE S0UTHS1DE DEFICIENCY AREA Mr. Cook noted he felt that, even though the contract administration of 3/15/82 pg. i Project 79-1 is; stalled, incomplete and not ready for acceptance, it would be proper for the Board to consider rescinding Resolution No. 8109. The con- dition;; that existed at the time of adoption of the resolution no longer ap- ply; the work remaining on Project 79-1 does not impinge upon the Southside Booster's delivery capability. It was his pinion, he stated, that adequate water source is available in the Southside area for the next several year.-, without restrictions as to connections or development timelines. Director Kuttel moved, and Director Corbett seconded, that the Board rescind Resolution No. 8109 respecting the Southside area. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF AGREEMENT WITH FHK INVESTMENT RE WATER METERS AT CROSSROADS SHOPPING CENTER This matter was discussed during Committee Reports. CONSIDERATION OF RESOLUTION AUTHORIZING WRITE-OFF OF UNCOLLECTIBLE ACCOUNTS After a review of the proposed write-offs of accounts over six months old as of December 31, 1981, Director Huber moved that the accounts listed on the memorandum from Mary Chapman dated March 10th in the amount of $8004.21 be written off in accordance with District policy. Director Corbett seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. ENGINEER'S REPORT Airport Well/Pump Mr. Cook advised that the motor has been removed from the pump and ship- ped for analysis and repair. Apparently there was a fault in one of the motor windings that allowed a dead short to occur with the attendant internal de- struction of the winding. The motor is currently being rewound and will be reassembled, balanced and reinstalled during the week of March 22nd, He in- dicated there is adequate backup capabilities within the District's water source of supply so that the down time of the Airport Well Is not critical. CaiTrans, CUP Scale/Inspection Facilities District Engineer Cook reported that he met with representatives of CaiTrans with respect to their proposed scale/inspection facilities and discussed the line extension and refund provisions ot the Roth agreement. He also provided a copy of the District's well standards and advised of the proposed line in the Old Airport Road. DISTRICT COUNSEL'S REPORT I I Mr. Simon advised he would report on several Hatters during closed session. CORRESPONDENCE Claim for damages - Purdy Mention was made of the claim from Linda Purdy for damages to two tele- vision sets. The matter will be handled in accordance with District polic>. West River Street Assessment District District Counsel was asked to write standard demand letters to Salty Gebhardt and Truckee Business Park respecting delinquent bonds. PLANNING DEPARTMENT NOTICES I Ralph Goodell The commercial site plan application of Ralph Goodell was mentioned. It was noted that the Board addressed this matter at the last meeting. David and Evelyn Pearce The Board advised no comment would be necessary regarding the tentative- parcel map and area variance request of David and Evelyn Pearce. 3/15/82 pg. 4 I CLOSED SESSION President Maass adjourned the meeting to closed session at 10:33 F.M, RETURN TO PUBLIC SESSION The meeting was returned to public session at 11:30 P.M., and the Chair- man advised the Board discussed legal and personnel matters and water rates. He directed that a public hearing be noticed respecting new water rates for 7:30 P.M. on April 5th. CONSIDERATION OF RESOLUTIONS REGARDING SALARY ADJUSTMENTS FOR MANAGEMENT PERSONNEL I Director Corbett moved, and Director Huber seconded, that the Board adopt Resolution No. 8214 increasing the salary of the General Foreman to $31,871.84 annually. ROLL CALL: all Directors, aye. SO MOVED. Director Corbett moved, and Director Huber seconded, that the Board adopt Resolution No. 8215 increasing the salary of the Executive Secretary to $25,523.85 annually and $50 for each regular Board meeting attended. ROLL CALL: all Directors, aye. SO MOVED. Director Corbett moved, and Director Kuttel seconded, that the Board adopt Resolution No. 8216 increasing the salary of the Office Manager to §26,756.24 annually. ROLL CALL: all Directors, aye. SO MOVED. ADJOURNMENT There being no further business before the Board, the meeting was ad- journed at 11:30 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By ,-Uv lv, | . rr James A. Maass, President V /- « s7 v-^- j?, Susan M. Craig, Deputy District Clerk I 3/15/82 pg. 5 I I BILLS FOR BOARD APPROVAL: March 15, 1982 Group III Electronics - service call on computer S 311.00 I