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HomeMy WebLinkAboutMeeting MinREGULAR MEETING June 7, 1982 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:00 P.M. in the TDPUD Board room. r I ROLL CALL: Directors Corbett, Huber, Kuttel and Maass were present. CONSULTANTS PRESENT: District Counsel Simon was present. EMPLOYEES PRESENT: James Ward and Susan Craig were present. OTHERS PRESENT: Among those present in the audience were Frederick Kohler, Bob Hill, several Tahoe Truckee High School students, and individuals interested in appointment to the Board - L. Martin Duffy, Mira Shea, Dan VanEnoo and Dick VanLandingham. APPROVAL OF MINUTES Director Kuttel moved, and Director Huber seconded, that the minutes of April 19 and 26, 1982, be approved. ROLL CALL: all Directors, aye. SO MOVED. Director Huber moved, and Director Corbett seconded, that the minutes of May 3, 1982, be prepared in final form as corrected. ROLL CALL: all Directors, aye. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL I Assistant Manager Ward presented a bill from D and C Roadside Service for repairs to Unit 18 which was not on the list of bills submitted for considera- tion. Questions regarding bills from Allied Petroleum, Digital Equipment, Dig- ital Systems and Pacific Telephone were answered. President Maass requested that, in the future, the monthly transfer to the Martis Valley restricted fund be shown on the Statement of General Fund. Director Kuttel moved that the Board approve payment of the bills present- ed as well as the payment to D and C Roadside Service in the amount of $7,575.42. The motion was seconded by Director Corbett. ROLL CALL: all Directors, aye. SO MOVED. COMMITTEE REPORTS ctric Committee Director Huber noted she prepared and distributed to the Board and As- sistant Manager a written report on her attendance at the 1982 American Public Power Association convention held in New Orleans recently. A copy of the report has been attached to these minutes for reference. Director Huber specifically mentioned that, with respect to capital improvements, she learned at the con- ference the pay-as-you-go method may be the wisest choice. I MANANGER^S ^REPORT A copy of the Manager's report has been attached. SPECIAL BUSINESS - INTERVIEWING OF CANDIDATES INTERESTED IN APPOINTMENT TO THE VACANCY ON THE BOARD CREATED BY^ DIRJ2CTOR MONSON'S_ RESIGNATION - POSSIBLE APPOINT- MENT The Chairman acknowledged the four candidates interested in appointment to the Board, L. Martin Duffy, Mira Shea, DanVanEnoo and Dick VanLandingham, and in- dicated they would be interviewed in alphabetical order. It was established that all four individuals are currently residents of the District and registered voters of the District. Martin Duffy advised he has been a Truckee resident for five years, works for Pacific Telephone, previously served on the Board for one and one half years, and has kept informed respecting District affairs. He noted his continuing in- terest in TDPUD matters; stated he does not presently have any conflicts of interest, and noted he would have no problem with meeting attendance or remaining on the Board for the term of appointment. 6/7/82 pg. 1 Mira Shea stated she has lived in the area for approximately four years, presently owns KTRT Radio Station, but is in the process of selling the sta- tion and retiring, and is a member of several local organizations. Mira noted her ability to view matters objectively, and mentioned her familiarity with other local Districts and County departments. Respecting possible conflicts of interest, Ms. Shea advised she is currently represented by Wood, Porter, Simon and Graham, but anticipates the relationship to end soon with resolution of pending legal matters. Board meeting attendance would be no problem, she stated. Dan VanEnoo has lived in the Truckee area on and off since 1970; he stated his intention to become a permanent resident, and advised he presently is employed by KOH and KTRT Radio Stations. Mr. VanEnoo stated he felt he could offer the Board good common sense and a high level of integrity; he noted he has no conflicts of interest and would be able to attend meetings regularly on a continuing basis. I Dick VanLandinhham advised he has resided within the District for over twenty years, worked in the survey/engineering field for a local firm until his recent disability retirement, and has a good knowledge of some of the ex- isting problems of the area. Mr. VanLandingham stated he has no conflicts of interest, would be able to attend meetings regularly on a continuing basis, and has time to devote to the necessary review of District matters. President Maass thanked the candidates for their interest and advised that the Board would discuss the appointment during closed session. He indi- cated the appointment may be made after the Board reconvenes into public session. PUBLIC HEARING - CONSIDERATION OF RESOLUTION APPROVING WATER AND ELECTRIC BUDGETS FOR 1982 Assistant Manager Ward answered questions posed by Director Kuttel re- garding the estimated water revenue, summation, proposed consultants' expenses, and electric capital improvements. With respect to electrical capital improvements, Director Huber moved that the monthly deposit into the Martis Valley Substation restricted fund be increased to $40,000 per month. Director Corbett seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. I Mr. Ward indicated he would provide a written response to Director Kuttel's questions relating to telemetry expenses, the storage building project, facilities fees and restricted funds. The Assistant Manager explained the proposed payment to James Hansen and Associates for the Boca/Prosser/Stampede hydroelectric projects. President Maass opened the hearing on the proposed budget to the public at 7:59 P.M. He advised that, by the end of 1982, the budget will be on the new computer; he also indicated a summary of the budget would be published in the local newspaper. There being no comment from the public, the hearing was closed. Director Huber moved, and Director Kuttel seconded, that the Board adopt Resolution No. 8226 adopting the 1982 Water and Electric Budget.-.. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF DEVELOPMENT AGREEMENT WITH HILLTOP; POSSIBLE APPROVAL Frederick Kohler of Hilltop was present in the audience; therefore, the Chairman moved to this item. District Counsel Simon advised that Mr. Kohler forwarded to him a copy of a letter regarding the Hilltop development agreement written to Mr. Kohler by his attorney, Brent Collinson. Mr. Simon suggested to Mr. Kohler that his attorney prepare the revised agreement and copy the District within a week so the Board has adequate time to review the document before the next regular meeting. I 6/7/82 pg. 2 STATUS REPORT - PROJECT 79-1 A Assistant Manager Ward advised that neraly all of the "punch list" items for the 79-1 project have been comple ited - only several minor items remain, which should be completed by the end Of th ,is wee k. STATUS REPORT - WAPA POWER ALLOCATION 1 I Mr. Ward made note of the letter from Sierra Pacific to Dave Coleman of the Western Area Power Administration stating SPPCo's willingness to provide the two megawatt WAPA allocation to the District. An answer from WAPA has not been received as yet. STATUS REPROT - BOCA-PROSSER HYDROELECTRIC PROJECTS Progress, although slow, is being made with respect to the hydroelectric projects, Mr. Ward reported. He indicated he would advise the Board during closed session of the meeting with the Pyramid Tribal Council regarding the District's request for release of the Piaute protest. STATUS REPORT - MARTIS J/ALL E Y SUBSTATION Mr. Ward noted that J. J. Mahoney began clearing and grubbing of the sub- station site today, June 7th; a local firm has been hired to do construction staking and inspection work - they will begin on June 8th. SPPCo REFUND It was noted that the Sierra Pacific refund will be in the approximate amount of $50,000. Director Corbett moved, and Director Huber seconded, that the refund, after appropriate legal costs have been deducted, be placed in the Martis Valley Substation restricted fund. ALL AYE BY VOICE VOTE. SO MOVED. I CONSIDERATION OF AMENDMENT TO INSURANCE_. LOSS_ CLAIM^ PROCEDURE District Counsel advised that Mr. Ward's recommended change of the in- surance loss claim procedure - to process claims first in the office to determine if the claim is legitimate instead of first going through the insurance company - is consistent with current law. However, he recommended submitting all claims to the insurance company as long as there is no charge for their review of the claims. No Board direction was given. SOLAR UTILITY PROJECT - POSSIBLE DIRECTION Bob Hill, associated with Richard Racich of Solar King, advised they are ready to install the components in the home selected by the District. Mr. Ward indicated he thought the contest information would be available to customers within two weeks. He also noted that public money to fund the solar utility program is not available, and further advised that the energy savings to the public has not been explored as yet. With Mr. Monson's resignation, the Solar Utility Committee was left with only one member, Director Huber; therefore, with Director Kuttel's consent, the Chairman appointed him to serve on the committee. I CONSIDERATION OF DRAFT ORDINANCE RESCINDING ORDINANCE NO. 8113 AND JSTABLISH- ING NEW DIRECTOR COMPENSATION PROVISIONS; SCHEDULING OF PUBLIC HEARING-" President Maass explained the changes included in the draft ordinance, and suggested that Paragraph 2 state that compensation shall be made monthly, and that a new Paragraph stating that the ordinance shall be reviewed by the Board at the first meeting in January as to the adequacy of the provisions be added. He directed that a draft containing these amendments be prepared and distributed as soon as possible in order for the Board to review and make suggested changes prior to the next regular meeting. President Maass also directed that a public hearing to consider the ordinance be scheduled for 7:30 P.M. on June 21, 1982. DIRECTION RESPECTING ASSISTANT MMAGER/ENGINEER SALARY ADJUSTMENT The Chairman tabled this item to closed session for discussion. fe/7/82 P9- 3 POWER LIMITER DJIVICES^^DISj^SSJ^ON^ District Counsel Simon reported he found nothing in the applicable pro- visions of the California Public Utilities Code which would prevent or prohibit in any way the use of the power limiting devices by the District. After some discussion, Director Corbett moved that the District purchase two or three power limiting devices for testing purposes. Director Huber seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. Implementation of the program on a full scale basis is to be placed on the September 20th agenda for Board con- sideration . GAS WELL FIELD IN SUSANVILLE - REVIEW OF PROPOSAL SUBMITTED BY HftHSBH AND ASSOCIATES As suggested by Ken Peters of Hansen and Associates, Mr. Ward has, he reported, requested Bob Webber to preform pressure tests on the gas wells and provide the information to the District. He indicated no action is nec- essary by the Board until such information has been received. I for The Chairman directed that the matter be placed on the June a report as to its status. Jlst agenda CONSIDERATION OF RESOLUTION DECLARING DISTRICT INTENT TO ANNEX FOUR PARCELS OF REAL PROPERTY IN MARTIS VALLEY (LATRELL CROSBY) Upon Mr. Ward's request, this matter was tabled to a future meeting to allow further discussion with Mr. Crosby, the owner of the property in ques- tion. DIRECTION REGARDING ASPHALT PATCH WORK The Assistant Manager reported that only one quote for asphalt patch work was received, and noted the amount was less than that quoted last year. The Board agreed that Mr. Ward should authorize the annual contract. IBEW GRIEVANCE ON BEHALF OF MERRILYN MARSH) POSSIBLE DIRECTION President Maass tabled discussion of this matter to closed session. I Pi.sMic^J:]iGiNiLE.Kl.s_R.Ei>.0.RT_ Mr. Cook was not present at the meeting due to commitments in Oroville. A copy of his written report has been attached for reference. DISTRICT COUNSEL'S REPORT District Counsel Simon had nothing to report at this time. CORRESPONDENCE Stanley Bienus Mr. Ward noted receipt of Stanley Bienus' request to be allowed to pay connection fees in effect prior to the increase in February since the District did not specifically notice him prior to the effective date of the new fees. Note was made of the notices published in the local newspaper and the several public hearings held concerning electrical connection and facilities fees. A decision to charge current fees to Mr. Bienus was reached by the Board. Pres- ident Maass indicated, however, that Mr. Bienus could appear before the Board to appeal this decision. PLANNING DEPARTMENT NOTICES The meeting held June 2nd attended by Directors Huber and Maass, Assistant Manager Ward, and Mssrs. Riolo and Norman of the Planning Department to discuss Martis Valley rezoning was mentioned. Also mentioned was Supervisor Sutton's invitation to attend an informal conference with the Nevada County Planning Department on June 22nd regarding the proposed zoning which will implement the 1980 General Plan in the eastern part of the County. I 6/7/82 pg. 4 CLOSED SESSION At approximately 9:00 P.M., President Maass adjourned the meeting to closed session. RETURN TO PUBLIC SESSION * 9 I The meeting was returned to public session at 10:00 P.M. The Chairman advised that the Roen and Garbutt cases and personnel matters were discussed during closed session. DIRECTION RESPECTING ASSISTANT MANAGER/ENGINEER SALARY ADJUSTMENT I President Maass noted that no action regarding a salary adjustment for the Assistant Manager/Engineer would be taken at this time. IBEW GRIEVANCE ON BEHALF OF MERRILYN MARSH Director Huber moved, and Director Kuttel seconded, that the Board auth- orize Counsel to proceed on behalf of the District in accordance with the cur- rent Memorandum of Understanding with respect to the Marsh grievance. ALL AYE BY VOICE VOTE. SO MOVED. AJPPOJMTMENT OF HEW DIRECTOR Director Corbett moved, and Director Kuttel seconded, that the Board adopt Resolution No. 8227 appointing C. R. VanLandingham to fill the Board vacancy created by Ron Monson's resignation. ROLL CALL: all Directors, aye. SO MVOED. President Maass requested that Mr. Ward administer the oath of office to Mr. VanLandingham after the appropriate bond papers have been executed. ADJOURNMENT There being no further business before the Board, the meeting was adjourn- ed by consensus at 10:03 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT BY y.faft^ ft . TrV^- Jamba A. Maass, President i / ' Sds'an M. Craig, Deputy District Cl erk I 6/7/82 pg. 5