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HomeMy WebLinkAboutMeeting MinREGULAR MEETING June 21, 1982 A I I I The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Presidnet Maass at 7:07 P.M. in the TDPUD Board room. ROLL CALL: Directors Corbett, Huber, Kuttel, VanLandingham and Maass were present. EMPLOYEES PRESENT: James Ward and Susan Craig were present. CONSULTANTS PRESENT: District Engineer Cook and Counsel John Phelps were in attendance. OTHERS PRESENT: Among those present in the audience were L. Martin Duffy, Charles White, Marigrey Fish, Mira Shea, Shirley Rosamond, Paul Roswog, Mar- jorie Adkerson, Pat Sutton, Lee Madding and Debbie McBride. APPROVAL OF MINTUES Director Kuttel moved, and Director Corbett seconded, that the minutes of May 3, 1982, be approved. ROLL CALL: all Directors, aye. SO MOVED. Director Huber moved, and Director Corbett seconded, that the minutes of May 17, 1982, bo prepared in final form as written. ROLL CALL: all Directors, aye. SO MOVED. BILLS TOR BOARD APPROVAL Three bills won? presented for Board consideration; it was noted that the amount listed as due to James Hansen and Associates for services through May 31, 1982, includes the appropriate discount. Director Kuttel moved, and Director Huber seconded, that the bills be approved for payment. ROLL CALL: all Directors, aye. SO MOVED. COMMITTEE MEETINGS Solar Utility Committee Director Huber advised that the Solar Committee met recently and approved the message to appear on the bills regarding the contest for a solar installa- tion. She noted the drawing will be held in July, and the installation will take place shortly thereafter. Energy Audit Program It was menti med by Director Kuttel that the District has had very few requests for home energy audits, and the Board decided to readvertise on the monthly bills after conclusion of the solar contest announcement. MANAGER'S ^REPORT A copy of Mr. Ward's written report on the status of various projects and issues has been attached to these minutes for reference. Gas Well Field - Susanville Mr. Ward advised that, although he asked Bob Webber to prove the capacity of the gas wells, he has not done so as yet. He suggested the Board table the matter until the requested information has been received and reviewed. Hillt.>p/Kohler development agreement The Assistant Manager recommended this matter be put over to a time when District Counsel Simon is present. The Board agreed. WAPA POWER ALLOCATION It was noted by Mr. Ward that discussions are proceeding between Sierra Pacific and the Western Area Power Administration, and the PUD and WAPA. Joe 6/21/8.2 pq. 1 Hall has been providing assistance in the effort to bring power on line. A tentative meeting has been scheduled between the District and WAPA during the first week of July. BOCA-PROSSER HYDROELECTRIC PROJECTS Mr. Ward reported that he expects an answer from the Tribal Council re- specting the Piaute protest soon, and will report to the Board when the response has been received. MARTIS VALLEY SUBSTATION The substation work is presently on schedule, Mr. Ward stated, although some difficulty was encountered in excavating to subgrade. Mr. Ward noted the decision was made to raise the elevations rather than excavate the entire pad - the final pad elevations were completed on June 18th, and Harker s Har- ker should begin forming for the equipment pads this week. I The Board reviewed the Martis Valley Substation financial status report which listed costs incurred and paid to date, source of funds and total funds available. The anticipated substation completion date, Mr. Ward advised, is October of this year. GAS WELL FIELD IN SUSANVILLE The President noted this item had been discussed during the Manager's report. PROJECT 79-1 - AUTHORIZATION TO FILE NOTICE OF COMPLETION District Engineer Cook reported that the Ponderosa Palisades booster and Tonini Springs have not yet been completed with respect to the punch list items, and consideration of the Notice of Completion would not be appropriate at this time. He indicated representatives of Farmers Home Administration will conduct an inspection of the project on June 29th, and the Notice of Completion may be ready for Board action at the July Gth meeting. I FIRST REGULAR HOARD MEETING OF .UII.Y The Chairman noted that the first Monday of July, a regular meeting date, is a holiday, and set the meeting over to the following day, July 6th. Since this is the regular meeting date of the Truckee Sanitary District (which Dan Cook also represents), Mr. Cook was asked to appear at the PUD meeting at 7:00. President Maass advised all items requiring the District Engineer's input would be discussed early in the meeting in order to allow him to also attend the TSD meeting. CONSIDERATION OF DEVELOPMENT AGREEMENT WITH HILLTOP/KOI1LER It was noted that Frederick Kohler has suggested sever il changes to the development agreement. Since District Counsel Simon was not present at the meeting, the matter was tabled to the July bth meeting, at which time a status report will be given. The Truckee Fire Protection District July 15th comple- tion date was mentioned, and the Board directed Assistant Manager Ward to com- municate with them regarding an extension on behalf of Hilltop. CONSIDERATION OF RESOLUTION DECLARING DISTRICT INTENT TO ANNEX FOUR PARCELS OF REAL PROPERTY IN MARTIS VALLEY (LATRELL ~CR0SBY) Mr. Ward asked that this matter be tabled to the July 19th meeting in order to be able to discuss the item with District Counsel Simon upon his return from vacation. The Board agreed. I PUBLIC HEARING - CONSIDERATION OF ORDINANCE RESCINDING ORDINANCE NO. 8112 AND ESTABLISHING NEW DIRECTOR" COMPENSA VISIONS With respect to the proposed increase in compensation paid the PUD Directors, Director Huber made note of the lesser amounts presently paid by all other local Districts to their Directors, and further stated her total opposition to the proposed increase. 6/21/B2 pg. 2 President Maass opened the public hearing at 7:34 P.M. I Ronald Monson, who recently resigned from the PUD Board for business reasons, noted he initiated consideration of the draft ordinance increasing Directors' compensation to the maximum allowed by law, and changing the at- tendance requirements. He made note of the hours he felt are required to be an effective Board member, and further noted he felt Directors should not be penalized for missing an occasional meeting subject to a 4/5ths vote of the Board. Director Huber cited a previous Board noted for taking advantage of the less strict attendance/compensation requirements, and subsequent need for establishing the 60% per meeting attendance requirement. Martin Duffy, ex-PUD Director, spoke in opposition of the draft ordinance noting that the Board doubled its compensation less than a year ago; he stated that, in his opinion( the issues are not getting more complex, the agendas are shorter, and the meetings are taking less time. Further, he noted he was not in favor >i changing the meeting attendance requirements. Marigrey Fish, Leona Madding, Marjorie Adkerson and Pat Sutton addressed the Board noting their opposition to adoption of the proposed ordinance. They stated their concern that, with compensation in the amount of at least $300 per month, individuals more concerned with the financial benefits than the betterment of the District may be elected to the Board. They also spoke of the present depressed economic state of a large majority of the residents of the District, and expressed the hope that the Board would not further increase its compensation. President Maass continued the public hearing on this matter to 7:30 P.M. at the next regular meeting, July 6, 1982. I HIGH SIERRA SENIOR CITIZENS' REQUEST FOR WAIVER OF S/EJRVICE DEPOSIT Shirley Rosamond, Director of the High Sierra Senior Citizens, requested that the District waive the $200 deposit for seniors moving into the Senior Citizen Housing Project constructed by Frank Aiello due to their small, fixed incomes. Assistant Manager Ward explained how the $200 figure had been arrived at, and advised customers are allowed 60 to 90 days to pay such deposit. For the benefit of Debbie McBride, President Maass explained the Dis- trict's current deposit policy and stated that, although waivers are not granted because of a good credit rating with other utilities, it is possible for the District to waive a deposit if a customer with a good payment record co-signs a new service application. The Older American Act and Loyalton Senior Citizen Housing Project were briefly discussed. It was noted that the entire customer policy is scheduled for discussion and possible amendment during July. President Maass moved, and Director Corbett seconded, that the Board direct the Manager to suspend the deposit policy relative to the Senior Cit- izen Housing, that deposits collected be refunded, and that a policy be es- tablished at the next regular meeting. ALL AYE BY VOICE VOTE. SO MOVED. SEMINAR AND/OR TRAINING PROGRAM ATTENDANCE - G.E. TECHNICAL TRAINING PROGRAM" I Assistant Manager Ward briefly explained the electrical training program sponsored by General Electric in Atlanta, Georgia, and requested permission for District employees' attendance at two of the courses at a total cost of approximately $3,000. President Maass tabled the matter for discussion dur- ing closed session. SEMINAR, ATTENDANCE - SPECIAL DISTRICTS MANAGEMENT SEMINAR Mr. Ward asked the Board's approval of his attendance it the Special Districts Management Seminar to be held in Sacramento on July 29th. After brief consideration. President Maass indiciated the Board's approval. ; P 6/21/82 pq. 3 DISTRICT ENGINEER'S REPORT Martis Woods Estates District Engineer Cook noted that Martis Woods Estates is presently un- der construction - footings for the elevated water tanks will be poured this week. He recommended that the District make a demand of Placer County with respect to assessment district proceedings in accordance with the Assessment District Act of 191]. Airport Well rehabilitation Mr. Cook advised that Roen Construction is expected to move to the site this Friday; it should take them approximately two days to make the necessary repairs. He noted that the Airport Well is presently on line and pumping water although some of the yeild is being lost. It will be back on line permanently by the beginning of next week. I Fire hydrant maintenance It was mentioned by District Engineer Cook that Ryland Research Institute is conducting an analysis for the Truckee Fire Protection District; a copy of the report will be provided to the District upon completion. Some dis- cussion ensued regarding the adequacy of the fire hydrant maintenance charge presently imposed upon customers by the District. Assistant Manager Ward is to prepare an analysis and report for review by the Board at the July 6th meet- ing. Senior Citizen Housing Project District Engineer Cook advised that the Senior Citizen Housing Project water system has not been completed or accepted - bacteriological test approval and payment of facilities fees in the approximate amount of $46,000 remain pending. Earlier in the meeting it was noted by Shirley Rosamond of the High Sierra Senior Citizens that individuals have started moving into the complex. After some discussion. President Maass directed Assistant Manager Ward to contact the Farmers Home Administration and make an appointment for Friday, June 25th to discuss the matter. I Project 77-1 Mr. Cook referred to Assistant Manager Ward's letter concerning installa- tion of the well seal kit, and the fact that the District has retained $8,000 of Roen's funds. He requested permission to go forward with the installation this week. Director Corbett moved, and Director Kuttel seconded, that Mr. Cook be authorized to proceed. ALL AYE BY VOICE VOTE. SO MOVED. DISTRICT COUNSEL'S REPORT Counsel Phelps indicated he would report on several matters during closed session. CORRESPONDENCE President Maass mentioned a complimentary letter received by the District from Fred Katz of FHK Investment, Inc. PLANNING DEPARTMENT NOTICES Briefly mentioned were notices concerning applications of Richard Joseph, Martis Valley Meadows and Mark Starritt; also received was notice of the hear- ing pertaining to General Plan zoning. No action was taken or direction given. I CLOSED SESSION The Chairman adjourned the meeting to closed session at 9:58 P.M. RETURN TO PUBLIC SESSION The meeting was returned to public session at 10:31 P.M. President Maass reported that personnel matters, the Garbutt and Roen cases, the Aiello/Sent<M Citizen Housing Project problem and electrical training program attendance were discussed during closed session. 6/21/82 pg. 4 I G.E. TECHNICAL TRAINING PROGRAM President Haass advised that the Board would not be authorizing attendance at the G. E. Technical Training Program, but indicated an instructor may be in- vited to the District for the purpose of conducting a course. I ANNEXATION FOR THE PURPOSE OF SERVING ELECTRICITY President Maass requested that discussion regarding possible annexation of a portion of Placer County for the purpose of serving electricity be placed on the July 6th meeting agenda. PATCH PAVING 1981. Director Huber requested the total amount expended on patch paving during ADJOURNMENT There being no further business before the Board, the meeting was ad- journed by unanimous consent at 10:35 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By ^k/v^-^n C\ 7 I Ja^nes A. Maass, President I Susan M. Cr.iiq, Deputy'.District Clerk 6/21/82 pg. 5 / BILLS FOR BOARD APPROVAL: June 21, 1982 I John A. Boren, Jr. -- Patching of asphalt at specified areas James Hansen and Associates -- engineering services through 5/31/82 Roberta Huber -- mileage reimbursement for Tribal Council Meeting in Nixon, Nevada 6/4/82 S 696.84 2,371.88 35.60 $ 3,104.32 I I