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HomeMy WebLinkAboutmeeting minJf I REGULAR MEETING July 6, 1982 The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:04 P.M. in the TDPUD Board room on Tuesday, July 6th since Monday (the regular meet- ing day) was a holiday. ROLL CALL: Directors Corbett, Huber, Kuttel, VanLandingham and Maass were present. EMPLOYEES PRESENT; James Ward and Susan Craig were present. CONSULTANTS PRESENT: District Engineer Cook and Special Counsel Phelps were present. OTHERS PRESENT: Charles White, George Lawshe, Paul Roswog, Shirley Rosamond, Stan Bienus, Donna Bienus, Ron Monson and Martin Duffy. HILLTOP/KOHLER DEVELOPMENT AGREEMENT - STATUS REPORT President Maass indicated he would move to the items requiring District Engineer Cook's input since Mr. Cook is expected at another meeting this same date. Mr. Phelps advised the Board that this matter would be discussed by the Board at the July 19th meeting when Mr. Simon is present. With respect to the Truckee Fire Protection District's July 15th improvement completion date, As- sistant Manager Ward indicated he had spoken with that District, and there is no problem with Hilltop obtaining an extension. Mr. Cook had nothing addition- al to report. I PROJECT 79-1 COMPLETION CONSIDERATION OP RESOLUTION AUTHORIZING FILING OF NOTICE OF District Engineer Cook noted there are two "punch list" items remaining to be completed on FmHA Project 79-1 - raising of the box assembly at the Hos- pital Loop, and repaving of a driveway that has settled across from the Hospital. The system is operational at t.his time and, when these two small items have been finished, Mr. Cook will submit to the Board his recommendation for acceptance together with a draft resolution authorizing the filing of the Notice of Comple- tion and conditional ordinance accepting the work subject to the payment of out- standing bills to supplier;; and subcontractors. Mr. Cook advised that the contractor's bonding company has made no payments to subcontractors and suppliers as yet with the exception of Mountain Electric, who has been paid 80* of the funds due. When the Notice of Completion has been filed and releases have been obtained, payments will be made. Mr. Cook indicat- ed the District should prepare a tabulation of costs incurred due to the over- time involved with completion of the project, and further noted the Board should address whether liquidated damages will be assessed. SENIOR CITIZEN HOUSING COMPLEX/AIELLO ACTION DISCUSSION AND POSSIBLE DIRECTION AND/OR I Assistant Manager Ward stated that retests on the new work at the Senior Complex have failed; however, it is anticipated that when again tested for bac- teriological content, the system will pass. Counsel Phelps advised that Frank Aiello has acknowledged that connection and facilities fees are due, but noted he has what he feels to be offsetting claims. It was mentioned by the District Engineer that these amounts were included by the Farmers Home Administration in the project financing. Shirley Rosamond, Director of the High Sierra Senior Citizens, estimated that 47 out of the 60 available units at the Senior Complex have been rented and are presently occupied. The rental service handling management of the com- plex (RS Management owned by Mr. Aiello) was briefly discussed. Considering the nature of the matter and potential for legal action. Pres- ident Maass adjourned the meeting to closed session with Shirley Rosamond in attendance at 7:25 P.M. 7/6/82 pg. 1 The meeting was returned to public session at 7:58 P.M. The Chairman advised that the Senior Citizen Housing/Aiello agreement was discussed during closed session; he noted that no action was taken that will be publicly announc- ed. ser Well (due to PROSSER WELL District Engineer Cook advised that abandonment of Pr^ the nearness of a gas line) is still pending. MARTIS WOODS District Engineer Cook noted that the concrete footings tor the ele- vated tank at Martis Woods Estates have been poured and forms stripped; the area will be cleaned and backfilled this week. The project designers will be providing a diagram of the trench for facilities to the District - the junction boxes are being relocated to provide suitable clearance for the water facilities. Mr. Cook departed at this time. APPROVAL OF J^INUTES Director Huber moved, and Director Corbett seconded, that the minutes of May 17, 1982, be approved as written. All Directors, aye, by voice vote. SO MOVED. Director Kuttel moved, and Director Corbett seconded, that the minutes of June 7, 1982, be prepared in final form as written. All Directors, aye, by voice vote. SO MOVED. I STATEMENT OF GENERAL FUND JWJ3J|ILLS__F0R BOARD APPROVAL The Statement of General Fund and the Martis Valley Substation restricted fund status report were reviewed by the Board; copies have been attached for reference. It was noted that, in the future, progress payments to substation contractors Harker and Harker should be listed as a separate agenda item. Questions concerning bills from Cliff's Exxon and OB's Board were answer- ed by Mr. Ward and, thereafter, Director Corbett moved that the bills presented be approved for payment with the exception of payment to Harker and Harker. Dir- ector Huber seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. Director Corbett moved, and Director Kuttel seconded, that the Board approve Progress Pay Estimate No. 1 to Harker and Harker in the amount of $81,691.20. ROLL CALL: all Directors, aye. SO MOVED. roMMITTEE REPORTS There were no committee reports. POTENTIAL WATER SOURCE Director Corbett mentioned the possibility of obtaining water from Summit Lake where, it is rumored, the yield is 3J gallons per second. After some dis- cussion, the President directed that availability and potential of the source be investigated. HOME ENERGY AUDIT PROGRAM In response to a question posed by the Chairman, Mr. Ward advised that the home energy audit program is not limited to customers with all electric homes as was first thought. The program will be readvertised, he noted. Charles White asked if his business would qualify for an audit, and the Assistant Manager stated he would check into the matter and report his find- ings to Mr. White. MANAGER'S REPORT I I Sun stone development - request for power Mr. Ward briefly recapped his written report on the proposed Sunstone 7/6/82 pg. 2 development. It was noted that the District was asked to provide temporary overhead power to the developers' field headquarters approximately 1.3 miles up Coldstream from the Teichert pit area. Mr. Ward mentioned that the pro- ject site is within SPPCo's service area, and that permission from Sierra Pacific, the Forest Service and other interested agencies would be required prior to the District's involvement. / I After some discussion, the President directed Mr. Ward to initiate the process for serving temporary power, preparation of a letter of understanding, annexation and a development agreement respecting Sunstone. Koepf and Lange building In Mr. Ward's written report, he recommended that notice be sent to Mr. Lange stating that the materials located on the District's property must be removed by July 15, 1982 - if the material has not been removed by the dead- line, the District will remove same and place a lien upon the Koepf and Lange property in the amount of the cost to remove the debris. President Maass noted his agreement. Update on various pending projects Assistnat Manager Ward indicated he would be providing the Board with a monthly status report on all pending projects. CUSTOMER REQUEST "_. STANLEY^ BIENUS I Mr. and Mrs. Stanley Bienus were present in the audience and asked the Board to reconsider its denial of their request for a reduction in the elec- trical fees. Mr. Bienus explained that he obtained the District's application in October and was advised at that time of the necessary fees. He was not spec- ifically noticed of the proposed increase and, living out of the area, did not see the notice which appeared in the newspaper relating to a hearing on the mat- ter. He indicated he would have paid his fees prior to the Increase if he had been aware of the situation. The possibility of setting a precedent was brought out by Counsel Phelps and discussion followed. After due consideration, the Board determined to up- hold its previous decision to deny Mr. Bienus' request. President Maass sug- gested that in the future, a letter advising applicants that fees are subject to change should be provided. PUBLIC HEARING - ESTABLISHING" NEW ONSIDERATION OF ORDINANCE RESCINDING ORDINANCE NO. HI 1. 1 HECTOR COMPENSATION PROVISIONS AND President Maass advised that a fourth draft ordinance was prepared after the last meeting, which changes the (>0% meeting attendance requirement but does not affect the amount of compensation paid. The Chairman went on to explain that, it id ipted, the ordinance would be reviewed by the Board at the first meeting in January of each year as to the adequacy of provisions, and any Board member would be able to place review of the ordinance on any agenda should the member deem it necessary. The public hearing was opened at 8:45 P.M. Marge Aikers n uul Pat Sutton, who attended the last hearing on this matter, were px ivided with i pica I the new draft. Although not able to attend this meeting, they Indicated to Board members that they had no objections to the new draft ordinance. I Martin Duffy, former PUD Director, n ited hi:. toj< I 60% attendance requirement. There being n> -ther publi. was closed. , | releei Lng I M immi'iit , t In- heir ing Director Corbett moved, md Directs HuU-r so. .nJod, that >>rdu 820i) rescinding Ordinance Nu. all.1 and .-a ihl I ,Ii n,a new Dm-, t i I provisions be i,i pted. ROLL ''A!,!.: Corbett, aye; Hutx-t , tyi •; Kutt.'l VanLandingh im, tbst tin; Mat:,',, iy> . .■• ■ M.vi;-. ,:• t t V ml, tu.l I ri-|l his ibv:.* . h wi. iu«' t his h<- utg i nfW h a S mt»mM'i tmi urif inn! i situat | WAPA POMS) ALLOCATION - STATUS RSPQUf N«iJ.a l it i III Ward noted. Ho p i the WAPA pnwat Allnc.ii I ti itf pt «|» na itig, Mr. n§« 1 •» lull by the middln uf Snpt ambat . 7/6/Si pa. J BOCA-PROSSER HYDROELECTRIC PROJECTS Mr. Ward had nothing new to report on the Boca-Prosser hydroelectric projects since the last meeting. MARTIS VALLEY SUBSTATION - STATUS REPORT Ron Monson reported that two slabs have been formed and the steel is in place; installation of the hardware should take place in several weeks. The project is on schedule. He mentioned the excavating problem, and noted there may be difficulties encountered with placing the rods. After some discussion of the site conditions, Director Kuttel suggested the use of an air track with a small drill. I 1.9 ACRE PARCEL - DIRECTION RE SALE, LEASE OR EXCHANGE The Board acknowledged receipt of Roger Bonnett's reappraisal of the 1.9 acre parcel located on the corner of Highway 89 and Donner Pass Road. Mr. Bonnett placed the fair market value of the parcel at $368,000. Prior interest on the part of the U. S. Postal Service and Central Bank was mentioned. After some discussion, Director Kuttel asked that the matter be put over to closed session since it is a negotiable item. The Chairman agreed. SALARY REVIEW - ASSISTANT MANAGED/ENGINEER; j^OSSIBLE DIRECTION RESPECTING SCHEDULING OF PUBLIC HEARING President Haass tabled this matter to closed session. ACCE^TANCE_OF ANNUAL AUDIT t>EFJ?ORMED_BJ_ARTHUR _ANDERSEN_&_ COMPANY A workshop session with Rick Blumenfelf of Arthur Andersen & Company has not yet been held, and the Secretary was directed to contact Mr. Blumenfeld for possible dates to discuss the financial statements and auditor's report. CONSIDERATION OF RESOLUTION IMPLEMENTING ANlO FIXING ELECTRIC AND WATER STANDBY CHARGES PURSUANT TO ORDINANCE NO. 7501 FOR THE FISCAL YEAR 1982-1983 Director Corbett, after review by the Board, moved for adoption of Reso- lution No. 8228 implementing and fixing electric and water standby charges pursuant to Ordinance No. 7501 for the fiscal year 1982-1983. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTION FIXING AND PLACING ELECTRIC AND WATER STANDBY CHARGES ON DISTRICT TAX R0LL_FpR COLLECTION BY_ THE COUNTY OF NEVADA After appropriate consideration, Director Huber moved, and Director Cor- bett Be :i led, that the Board adopt Resolution No. 8229 fixing and placing electric ind water standby charges on the District tax roll for collection by the County of Nevada. ROLL CALL: all Directors, aye. SO MOVED. COLLECTION JF STANDBY CHARGES - PLACER COUNTY I C UnseJ I'helps MM asked to investigate Placer County regulations pettiin- '••■') t ■ Llection li standby charges for other agencies and directed to prepare 'iif ipp- pi lit ■ d u union ts lor consideration by the Board at the next regular meet iiuj. REVIEW OF CUSTOMER RULES AND REGULATIONS - POSSIBLE ACTION AND/OR DIRECTION RESPECTING REVISIONS, CLARIFICATION AND AMENDMENT The draft iiJir lishiin; i minimum M customer rules ID 1 t llubet re.■■ .iron-lull- I Ui lowed by Law I t 1 it Include pt ■■, , iii l cussioni it wi, ,ii- i ■ rescinding a portion of Resolution 6701 and estab- .ce deposit, and draft resolution amending policies and lletiMM were briefly reviewed by tin- 1- ir i. Director #5 of the bill -;.•: B 1 icy include the highest t it., il- lymi-iit-., md th it •:■■ termination fol nonpayment p ! icy IAS! il lit i a : power limiting devices. Attel s me 1 i ; #7 of the billing policy pertaining t" bid chock charges I be increased to the amount charged by the banks. The Otfice Mitiig. i n t chuck with the b.mk:, in the ami to deteimiM thi un unt. Mr. Ward indicated he Would provide the Board with a comparison t the pre .' md pi p e.ed policies pi lot to the next meeting. Respecting the postcard billing method pr»y«ntly being implemented, 7/6/82 pg. 4 Ward noted a total of 38 or 39 complaints have been received to date. The individuals who have objected to the postcard billing are presently receiving their bills in an envelope. After some discussion, it was decided that the objectors should be notified that, in the future, bills will not be placed in envelopes; if more than 1% of the District's customers object, the matter will be placed on an agenda for reconsideration. I President Maass directed that a public hearing be scheduled for 7:30 P.M. on July 19th to discuss the draft ordinance pertaining to minimum customer de- posits. DISCUSSION AND POSSIBLE DIRECTION REGARDING ANNEXATION OF A PORTION OF PLACER COUNTY FOR THE PURPOSE OF SERVING ELECTRICITY Mr. Ward noted that he, Ken Peters and Jim Simon have bean discussing future expansion, the District's sphere of influence and goals. He suggested the Board review staff's ideas on advance planning at the next meeting. CONSIDERATION OF MEMBERSHIP - CHAMBER OF COMMERCE President Maass recommended the District become a member of the Chamber of Commerce at a cost of $100 per year. After some discussion, Director Cor- bett moved that the Manager be authorized to effectuate membership in the Chamber provided Counsel gives a favorable opinion as far as expenditure of public funds is concerned. Director Huber seconded the motion. All Directors, aye, by voice voto. SO MOVED. ACCEPTANCE OF GENERAL MANAGER D. EUGENE HOLT'S RESIGNATION; DIRECTION RE FILLING THE VACANCY I The Chairman read into the record Mr. Holt's letter of resignation; a copy has been attached to these minutes for reference. Thereafter, Director Huber moved that the Board accept, with regret, Gene Holt's resignation. Director Corbett seconded the motion. All Directors, aye, by voice votu. SO MOVED. The vacancy created by Mr. Holt's resignation, the President noted, would be discussed during closed session. I AUTHORIZATION BY RESOLUTION FOR AUTOMATIC^ PAYROLL DEDUCTIONS - PLACER CREDIT UNION President Maass advised that staff has shown a unanimous interest in having payroll deductions forwarded to the Placer County Credit Union. The Assistant Manager and Office Manager have indicated their approval, and the computer is capable of this function. Director Corbett moved, and Director Huber seconded, that the Board adopt Resolution No. 8230 authorizing automatic payroll deductions to the Placer County Credit Union. DISCUSSION AND POSSIBLE DIRECTION REGARDING LEAVE OF ABSENCE POLICY FOR ITEMS N0T_ COVERED BY THE CURRENT MEMORANDUM OF UNDERSTANDING President Maass tabled this item to closed ■•■■ion. DISTRICT^C^0UNS_EL_'S_ REPORT Counsel Phelps stated he had several items to teport on during closed session. CORRESPONDENCE No correspondence items were mentioned. PLANNtNw DEPARTMENT NOTICES Planning Department notices re»pecting Carl Hickey, Alan Glas, Rudy Schroeder , arid Hemlock Associates were mentioned. With regard to the notice on Barbara Duerksen proposing to reduce the distance separation between ■ pro- mised detached garage ami the existing residence, Mr. Ward was asked to investi- gate the location of thf power lines. 7/6/82 M. 5 The notice of the hearing on Nevada County land use development was men- tioned (July 12th at 9:30 A.M.). Mr. Ward indicated District staff would be present. DELINQUENT PROPERTY TAXES President Maass noted that the District recently paid $83.50 to the County for delinquent property taxes on the Northside Well site, which was donated to the District by Dart Industries. The taxes were due prior to the PUD obtaining ownership. The president directed that Sid Karsh, President of Dart Industries, be presented with a bill in the amount of $83.50. TRAFFIC SIGNALS Assistant Manager Ward advised that the District will be raising the power lines near the traffic siqnals at Highway S? ar.d Daiincr Paso P.oad (Safeway) at District cost. This project will require three additional poles and four to five working days. CLOSED SESSION The meeting was adjourned to closed session at 10:00 P.M. RETURN TO PUBLIC SESSION At 10:45 P.M. the meeting was returned to public session. The President advised that the Roen and Garbutt cases, legal aspects of selling or leasing the 1.9 acre parcel and personnel matters were discussed while in closed ses- sion. SALARY REVIEW - ASSISTANT MANAGER/ENGINEER DIRECTION REGARDING FILLING GENERAL MANAGER POSITION I President Maass advised that, during closed session, Mr. Ward was offer- ed the position of General Manager, and has accepted the position. A public hearing is to be scheduled for 7:30 P.M. on July 19th, at which time an or- dinance establishing the salary ($35,000 per year), vacation (three weeks per year), and other benefits will be considered. The provisions contained in the ordinance will be retroactive to July 1, 1982. I The President further advised that the Assistant Manager/Engineer posi- tion will remain vacant until a recommendation for filling it has been received from the Manager. ADJOURNMENT There being no further business before the Board, the meeting was ad- journed at 10:47 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT By >-^U^~—i A Jf~*~-*—«-v_ Jafnes A. Maass, President 0 Susan M. Craig J? 4 ■ Deputy District Clerk I 7/6/82 pg. 6