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HomeMy WebLinkAboutMeeting Minjt REGULAR MEETING July 19, 1982 I The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:05 P.M. in the TDPUD Board room. ROLL CALL: Directors Corbett, Kuttel, VanLandingham and Maass were present. Director Huber arrived at 7:10 P.M. EMPLOYEES PRESENT: James Ward and Susan Craig were in attendance. CONSULTANTS PRESENT: Counsel Phelps was present. OTHERS PRESENT: Charles White and Mr. and Mrs. William Kirk were present in the audience. APPROVAL OF MINUTES Director Corbett moved, and Director VanLandingham seconded, that the min- utes of June 7, 1982, be approved. ALL AYE BY VOICE VOTE. SO MOVED. Director Kuttel moved, and Director Corbett seconded, that the minutes of June 21, 1982, be prepared in final form as written. ALL AYE BY VOICE VOTE. SO MOVED. BILLS FOR BOARD APPROVAL I After brief review by the Board, Director Kuttel moved that the bills pre- sented for consideration be approved for payment. Director Corbett seconded the motion. ALL AYE BY VOICE VOTE. SO MOVED. COMMITTEE REPORTS Juniper Hills Director Kuttel reported that he, the General Manager, and County Health Department officials visited Juniper Hills Subdivision and discussed the pos- sibility of PUD involvement in providing residents with potable water. Inspec- tion of individual systems, trucking in water, private wells, and PUD sampling of water quality were discussed. The Board generally agreed that the Glenshire Water Company, being closer in proximity, would be the logical agency for Jun- iper Hills to associate with, although if source, storage and delivery facil- ities were dedicated to the PUD by Juniper Hills, the District would serve. The President directed that a letter be written to the County setting forth the Board's opinion. I WAPA POWER ALLOCATION - STATUS REPORT General Manager Ward advised that a meeting is scheduled with Ken Peters of Hansen and Associates for Thursday, July 22nd to discuss the WAPA power al- location and other matters. Counsel Phelps, President Maass and Director Huber indicated they would also be in attendance. BOCA-PROSSER HYDROELECTRIC PROJECTS Respecting the Paiute protest to PUD development of the Boca and Prosser hydroelectric projects, Mr. Ward reported an expert has been retained to re- view and report concerning the nitrogen levels to be expected during power generation, which is the major concern of the Tribal Council. He anticipated the information would be ready for presentation at the Tribal Council's August 6th meeting. Mr. Ward noted a resolution containing all the facts should be considered by the Board at its August 2nd meeting and included in the formal response to the Paiutes. The Sierra Pacific protest was mentioned, and the President directed Mr. Ward to draft a letter to Susan Oldham requesting that SPPCo provide District Counsel Simon with their parameters for dismissal. 7/19,82 pq. 1 MARTIS VALLEY SUBSTATION - STATUS REPORT Mr. Ward reported that the substation work is on schedule; the final foot- ings will be poured soon and thereafter, installation of the structural steel and setting of components will begin. He mentioned that the underground and overhead feeder systems have been realigned in order to reduce costs and pro- vide a better distribution system. SENIOR CITIZEN HOUSING PROJECT - STATUS REPORT The Manager advised that he has written to R.S. Management Service, the company handling rental of the senior citizen units, noticing no further oc- cupancy will be permitted until conditions of the Aiello/PUD agreement have been met. I President Maass mentioned Lila Ventura's letter to the Editor of the Sierra Sun (7/15/82 edition) respecting utility deposits, and asked the Board for permission to respond. There was no objection on the part of the other Directors. The Chairman indicated further discussion of the senior citizen complex would be held during closed session. PROJECT 79-1 - CONSIDERATION OF ENGINEER'S RECOMMENDATION, RESOLUTION AUTH- ORIZING THE FILING OF THE NOTICE OF COMPLETION, AND DIRECTION RE ORDINANCE/ RESOLUTION ACCEPTING THE WORK SUBJECT TO PAYMENT OF OUTSTANDING BILLS TO SUP- PLIERS AND SUBCONTRACTORS Joe Suter and Ken Weekley, subcontractors on the 79-1 project, were present in the audience. President Maass advised that the Board would be considering Mr. Cook's recommendation and acceptance of the project at the August 2nd Board meeting, as several small items have not yet been completed. The Chairman requested Counsel Phelps to determine if acceptance of the improvements should be by ordinance or resolution and report at the next reg- ular meeting. 1.9 ACRE PARCEL - DIRECTION RE SALE, LEASE OR EXCHANGE President Maass tabled this matter to closed session. CONSIDERATION OF RESOLUTION DECLARING DISTRICT INTENT TO ANNEX FOUR PARCELS OF REAL PROPERTY" IN MARTIS VALLEY (LATRELL CROSBY) Mr. Ward asked that the Board authorize him to begin the annexation pro- cess; he indicated he would present the entire annexation package to the Board for consideration at the August 2nd meeting, at which time District Counsel Simon will be present. The Board was in agreement. PUBLIC HEARING REVIEW OF CUSTOMER RULES AND REGULATIONS The Board briefly reviewed the draft ordinance rescinding a portion of Resolution No. 6701 and establishing a minimum service deposit; no amendments were requested. I Differences between the current and proposed customer rules and regula- tions having to do with billing, deposits and termination of service for non- payment were explained by the Manager. The following changes or additions are to be made to the drafts: 1) Billing Policy, No. 5 is to include an 18% in- terest rate charge; 2) Deposits, General Power Customers, No. 6 is to include the statement that the interest rate paid on deposits is subject to change on thirty days notice. This statement is to also be included in No. 6 of the Residential Customer Deposit policy. 3) The policy statement title on page 2-7 is to be, "Termination of service for non-payment," rather than, "Termina- tion for non-payment." I President Maass opened the hearing for public comment and questions at 7:50 P.M. The Board explained to Charles White the reasoning behind holding the utility deposits for a 24 month period. Mr. and Mrs. William Kirk, who have been building a home at Donner Lake over the last seven years, expressed 7/19/82 pg. 2 > I concern that they may have to pay a $200 deposit when their service is convert- ed from temporary to permanent. The Board generally agreed that, in accordance with No. 4 of the Deposit Policy, a deposit will not be required as long as ser- vice has been in their name for at least two years and the bills have been paid promptly over the past year. There being no further comments, the Chairman continued the public hearing to 7:30 P.M. on August 2nd. PUBLIC HEARING CONSIDERATION OF ORDINANCE APPOINTING JAMES M. WARD GENERAL MANAGER AND ES- i'AHI,ISHING COMPENSATION After confirming that the terms of the proposed ordinance were acceptable to Mr. Ward, Director Corbett moved that the Board adopt Ordinance No. 8207 ap- pointing James M. Ward General Manager and establishing compensation. Director Kuttel seconded the motion. Although not included in the provisions of the or- dinance, the Board directed a review be scheduled in January of 1983. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTION IMPLEMENTING AND FIXING STANDBY CHARGES PURSUANT TO ORDINANCE NO. 7501 FOR THE FISCAL YEAR 1982-83 (PLACER COUNTY) CONSIDERATION OF RESOLUTION FIXING AND PLACING STANDBY CHARGES ON DISTRICT TAX ROLL FOR COLLECTION BY JTHE_ COUNTY OF PLACER COUNTY Counsel Phelps advised that the Placer County collection procedure is similar to that of Nevada County. President Maass directed Mr. Phelps to in- itiate the process and draw up the appropriate documents for consideration by the Board. I DESIGNATION AND CLARIFICATION OF ENGINEERING SERVICES FOR TIffi REMAINDER OF^982 President Maass noted local engineering firms have expressed an interest in performing services for the District. The Directors and Mr. Ward indicated that, in the instance of small projects, this would be beneficial to the com- munity and the District. After some discussion, the Board determined that a policy defining engineering consultant services should be drafted. It was agreed that Cook Associates would be the consultant engineer on the water sys- tem, and the inspector of developer projects;. Proposals will, in the future, be requested of local firms for small projects not requiring the technical ex- pertise of Cook Associates. Respecting water programs proposed by Cook Associates for 1982, Director Huber moved that the Manager be authorized to ask Cook for an estimate of time to install cathodic protection in Tahoe Dormer; further, that Cook be authorized to initiate the engineering and investigate potential funding sources for re- placing the defective lines in the downtown Truckee area. The motion was sec- onded by Director Corbett. ALL AYE BY VOICE VOTE. SO MOVED. DISCUSSION AND POSSIBLE DIRECTION RESPECTING THE PREPARATION OF A SPHERE OF INFLUENCE MAP I The Board inspected the proposed sphere of influence map prepared by Manager Ward and, after some discussion, determined that the map should pro- ject boundaries for fifty years hence, and be filed with the County. The Board seemed to agree that the proposed boundaries of the District be expanded to in- clude Sawtooth Springs, Northstar, and Hobart Mills, with the purpose of pro- tecting the acquifer in mind. Mr. Ward indicated he would redraw the proposed boundary for further discussion by the Board. President Maass asked that Mr. Ward prepare a letter for his signature to Sierra Pacific regarding service by the PUD to adjacent property located within the SPPCo service area in Placer County (Martis Woods). CONSIDERATION OF RESOLUTION APPROVING SPECIFICATIONS AND ISSUING A CALL FO.RJ.IDS Manager Ward answered questions regarding the use of aluminum conductor, and explained the proposed specifications. With the exception of the U.R.D. substa- tion feeders (which will be ordered at one time), a statement indicating that the District will order the material as needed is to be included in the specifications. 7/19/82 pg. 3 The Board set 4:00 P.M. on Friday, August 13, 1982, as the bid opening date. Director Huber moved, and Director Corbett seconded, that the Board adopt Resolution No. 8231 approving specifications and calling for bids on aluminum conductor. ROLL CALL: all Directors, aye. SO MOVED. Director Corbett moved, and Director Huber seconded, that the Board adopt Resolution No. 8232 approving specifications and calling for bids on poles. ROLL CALL: all Directors, aye. SO MOVED. Director Corbett moved, and Director Huber seconded, that the Board adopt Resolution No. 8233 approving specifications and calling for bids on U.R.D. substation feeders. ROLL CALL: all Directors, aye. SO MOVED. Director Huber moved, and Director Corbett seconded, that the Board adopt Resolution No. 8234 calling for bids on conduit for substation outlets. ROLL CALL: all Directors, aye. SO MOVED. Possible award of the foregoing bids is to be placed on the August 16th agenda. DISTRICT ENGINEER'S REPORT District Engineer Cook was not present and no written report was received by the District. DISTRICT _C0UNSEL [ S^REPORT Counsel Phelps noted he had only closed session matters to report upon. CORRESPONDENCE Pat Suttun - Nevada County Water Ordinance Mention was made of Supervisor Sutton's letter respecting the proposed Nevada County Water Ordinance which she provided to the District for review. Mr. Ward advised he had requested Cook Associates to review the proposed standards and report back to management. Seventh Day Adventist Church The Manager noted water improvements installed by the Seventh Day Ad- ventist Church should be formally accepted by the District. The Board re- quested that he determine whether or not all fees have been paid and, if so, make such a recommendation to the Board. I I High voltage complaint President Maass referred to a verbal complaint of high voltage made to him by Mrs. Smythe on July 9th. Mr. Ward, believing the complaint to have been made on June 9th, provided incorrect voltage charts to the Chairman for review. He advised he would provide the correct charts; President Maass noted that, after reviewing the charts, he would speak to the Smythe's personally. Koepf and Lange Director Huber noted that the deadline for Koepf and Lange to clear debris from the adjacent PUD property was July 15th. Mr. Ward stated that the area has not been cleared. After brief discussion, it was decided to proceed as follows: 1) take photographs of the property before clearing; 2) direct Dis- trict crews to clear the property; 3) forward bill for debris removal to Koepf and Lange; 4) file a small claims action if the bill is not paid prompt- ly by Koepf and Lange. Employee benefits ^ negotL it ion with IBEW Director Huber requested that Office Manager Mary Chapman be designated as the District representative in Union negotiations pertaining to employee benefits as she i» familiar with the matter. The Board agreed. I 7/19/82 pq. 4 PLANNING DEPARTMENT NOTICES Planning Commission Hearing I Director Kuttel reported he recently attended the Planning Commission hearing on Nevada County rezoning. He suggested that surplus PUD parcels which may be sold be submitted for appropriate rezoning prior to the July 23rd deadline. Discussion ensued respecting the PUD's exempt tax status and, thereafter, Mr. Ward was asked to contact the County and learn whether present tax status could be retained if certain parcels were rezoned from Public to either Residential or Commercial. If so, Mr. Ward was directed to submit the appropriate applications. Trespass problem - PUD spring and tank sites Director Kuttel expressed his concern over possible fire danger and con- tamination of the District's water source and storage facilities caused by campers using tank and well sites for recreational purposes. It was suggested that a yearly letter be written to the Nevada County Sheriff asking their as- sistance in curing the trespass problem. BilJ Cummings - condo conversion - Tahoe Donner. President Maass directed the Manager to advise the Planning Commission that, although the District has no objection to the conversion, separate electric and water hookups will be re- quired . Dorothy Metcalfa - The tentative parcel map application of Dorothy Metcalfe proposing to resubdivide two existing parcels located on the east side of Donner Lake Road was mentioned; no direction was given. I Truckee Fue Protection District - The Fire District's proposal to construct a second story addition to the existing fire station was mentioned. Director Iluber commented regarding the use of shake cedar shingles. No direction was given. MartisJfoods - In response to Director Kuttel's concerns, the President direct- ed Mr. Ward to check the specifications for the Martis Woods elevated tank to be certain of proper insulaLion. CLOSED SESSION The meeting was adjourned to closed session at 9:40 P.M. RBTURN TO PUBLIC SESSION The meeting was returned to public session at 10:10 P.M. President Maass advised that the Garbutt and Roen cases, the 1.9 acre parcel, Aiello/Senior Citizen complex, and a possible conflict of interest on the part of consultant Ken Peters of Hansen and Associates were discussed during closed session. Also, Director Kuttel brought to the attention of the Board a water problem in Tahoe Donner with possibilities of legal problems. Consequently, revision of the rules and regulations regarding residential and commercial water lines from the service line to the building is to be placed on the August 2nd agenda for dis- cussion and possible action. I SOLAR CONTEST Director Huber selected the following ten customers for possible solar installation: Richard Bentky, Ken Bretthauer, Frank Fagundes, Mike Forstrom, Don Geresy, Donald Green, Shirley Reynolds, Bob Rogers, Linda Mikelich and Robert Schorr. First it will be determined that all ten customers are full time residents, then the homes will be visited to be sure of proper southern exposure. Those meeting the conditions will be eligible for the second draw- ing. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 10:14 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Susan M. Craig Deputy District Cl«rk ON XJataes A. Haass, President 7/19/82 pg. 5