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HomeMy WebLinkAboutMeeting minREGULAR MEETING August 16, 1982 I I The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Vice President Corbett at 7:03 P.M. in the TDPUD Board room. ROLL CALL: Directors Huber, VanLandingham and Corbett were present. Director Kuttel arrived at 7:07 P.M. ; President Maass was absent, being in Washington, D. C. on District business. CONSULTANTS PRESENT: District Counsel Simon and District Engineer Cook were present. EMPLOYEES PRESENT: James M. Ward and Susan Craig. OTHERS PRESENT: Larry P. Young, Richard Englehard, Paul England, Frederick Kohler and John Scott. APPROVAL OF MINUTES Director Huber moved, and Director VanLdndingham seconded, that the Board approve the July 6, 1982, minutes. ROLL CALL: Kuttel and Maass, absent; all other Directors, aye. SO MOVED. Director Huber moved, and Director VanLandingham seconded, that the min- utes of July 16, 1982, be prepared in final form as corrected. ROLL CALL: Kuttel and Maass, absent; all other Directors, aye. SO MOVED. Director Huber moved, and Director VanLandingham seconded, that the Board direct the secretary to prepare the minutes of July 19, 1982, in final form as corrected. ROLL CALL: Kuttel and Maass, absent; all >ther Directors, aye. SO MOVED. BILLS FOR BOARD APPROVAL The bills presented for approval were reviewed, and comment was made with respect to the large consultant billing from James Hanson and Associates for engineering services. The Manager recommended that the Mountain Electric bill in the amount of $2,277.80 be denied and forwarded to the Project 79-1 contract- or's bonding company for payment. Director Kuttel arrived at this time. Director Huber moved, and Director VanLandingham seconded, that, with the exception of the Mountain Electric bill, the bills be approved for payment. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. Director Huber mentioned the SPPCo refund in the amount of $65,161.93, and noted that, after related costs have been deducted, $42,291.30 would be deposit- ed to the Martis Valley Substation restricted fund. COMMITTEE MEETINGS The Chairman advised that no committees have met since the last Board meet- ing. Director Huber reported that Union negotiations are pending. WAPA POWER ALLOCATION I Manager Ward presented a draft letter addressed to the Area Manager of the Western Area Power Administration regarding the WAPA/SMUD settlement: the Board indicated its approval of the letter. Mr. Ward briefly reviewed the progress of Hansen and Associates in secur- ing the 2MW WAPA allocation on behalf of the District, which was good initially but r.ow appears to have come to a standstill. Director Huber suggested the District pursue this project without consul taut assistance. It was mentioned that the District expected to receive the allocation by March of 1982, and is losing approximately $45,110 per month by not having the 2MW on line. 8/16/82 Pfl. 1 PUBLIC HEARING - PROJECT 79-1 District Counsel Simon presented to the Board a revised draft ordinance ordaining the acceptance of the Project 79-1 water system improvements. Mr. Cook noted that the FmHA inspection was conducted on August 12, 1982. There are nine minor items requiring correction prior to FmHA acceptance of the project; the FmHA engineer suggested that the items be taken care of during the District's routine maintenance, and Mr. Ward then notify FmHA with a let- ter stating the items have been completed in lieu of a subsequent inspection. District Engineer Cook suggested the Board approve the filing of the Notice of Completion at this meeting, and filing the Notice after the punch list items have been completed. It was noted that the subcontractors will not be paid by the bonding company until after the Notice of Completion has been filed. Counsel Simon recommended adoption of the ordinance and appropriate filing of the Notice. I The Chairman opened the hearing to the public at 7:3" no questions or comments, the hearing was closed. P.M. There being Director Kuttel moved, and Director Huber seconded, that the Board adopt Ordinance No. 8209 ordaining the acceptance of the 79-1 water system improve- ments, as corrected. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. Director Huber moved, and Director Kuttel seconded, that the Board adopt Resolution No. 8238 approving and directing the filing of the 79-1 water sys- tem improvements Notice of Completion. ROLL CALL: Maass, absent; all other Directors, aye. so MOVED. The liquidated damage provisions of the contract were discussed. Mr. Cook noted damages in the potential amount of $49,600 should be sought. He further advised that S S H Insurance Company is required to provide a warranty and bond for maintenance in the amount of $70,000 in accordance with the terms of the contract. District Counsel Simon noted that the Manager should make demand for the funds being retained by FmHA when appropriate. DOWNTOWN STREET LIGHTING - POSSIBLE DIRECTION With regard to the Truckee Merchants street lighting project, Richard Englehard and Larry Young were present. The Board was presented with a re- vised sketch of the poles and fixtures proposed by (and to be paid by) the Merchants Association - Swedish iron post bolted to a concrete base with granite veneer and stonework - i polycarbonate globe with 150W high pressure sodium. Mr. Ward advised that the use of high pressure sodium lighting will save the District considerable energy costs. He further noted that the Dis- trict replaced the circuits some time ago, and the conductors are of suf- ficient size to handle the propsoed improvement and be extended to meet future lighting needs. Sume discussion ensued regarding future lighting projects and the possibility of selling the existing downtown fixtures. I Director Huber moved that the Board approve the Merchants' relighting concept and direct the Manager and Electric Committee to meet with representa- tives of the Truckee Merchants to resolve the technical details; further, that the Board approve ordering of the fixtures when so recommended by the Electric Committee. The motion was seconded by Director Corbett. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. HILLTOP/KOHLER - CONSIDERATION OF DEVELOPMENT AGREEMENT Counsel Simon advised of his opinion that the agreement should be between the District and Hilltop at Truckee, a joint venture (considered to be a part- nership under California law). Mr. Simon did not request Mr. Kohler to submit a financial statement, but asked that he make a statement as to the venture's status. Frederick Kohler announced to the Board that Hilltop at Truckee is financially solvent. I Manager Ward reminded Mr. Kohler that, upon completion of the improvements, the District must be provided with metes and bounds easements for operation, maintenance, repair and replacement of the water and electrical distribution systems. It was determined, with respect to electrical facilities fees, the 8/16/82 Pg. 2 ■rf I fee as applied to the developer's first phase of the project shall not exceed the sum of -0-; upon completion of the project, the developer shall file with the District a maintenance bond in a sum equal to 25% of the ultimate con- struction cost of the water and electrical distribution system, but not less than ?4,000. Mr. Kohler's long-range plans were briefly discussed. Thereafter, Director Huber moved that the Board adopt Resolution No. 8239 authorizing the execution of the agreement between the District and Hilltop at Truckee. The motion was seconded by Director Kuttel. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. MANAGER'S REPORT McDonald's Manager Ward advised that the District has received a deposit for the development agreement and plan check fees, and has requested Cook Associates to go forward with review of the plans and establishing conditions of the agreement. The pay back to Fred Katz (per Rule 21) will be noted in the agree- ment and attached as an exhibit. Ponderosa Ranchos Manager Ward noted that contractors have been requesting information on the District's standards for common utility trenches. The project plans on file with the PUD are not complete as to the Board's and Placer County's sig- natures. The assessment hearing will be held at Placer County on August 24, 1982. After some discussion respecting the high pressure line from the Mar- tis Woods elevated tank to the Casler project required by Placer County, the payment due the County from Casler, and the project construction bids, Direc- tor Huber moved that the President be authorized to execute the plans when recommended by the District Engineer. Director Kuttel seconded the motion. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. I Bwca-Frossor hydroelectric pr. ii.-.'ts District Counsel Simon reported that he forwarded Dr. DeVries report on nitrogen saturation to the Tribal Council but, unfortunately, it was not re- ceived by the Council in time for consideration at the August 6th meeting. Mr. Thorpe, attorney representing the Pyramid Tribal Council, indicated to Mr. Simon there most likely would be no problem with withdrawal of the protest since the nitrogen saturation report is satisfactory. Mr. Simon thought, he stated, the Council would place the matter on the agenda for a special meeting scheduled this week. He will report on the outcome. Regarding the SPPCo protest, Mr. Simon today talked with Susan Oldham of Sierra Pacific - she advised she would prepare a draft agreement for his review. Sub-standard water systems Respecting the Kamienski undersized line serving approximately eight houses and Mr. Ward's proposed solutions, Director Kuttel requested the matter be tabled to closed session because of potential litigation. The Chairman agreed. I The Manager recommended that District personnel go forward with correction of the Lockwood Drive water line. The property owner would pay for the last 100' of line, the District would pay for the initial 100', and customers connecting would pay a pro rata share of the cost. After some discussion, Director Huber moved, and Director Kuttel seconded, that the Manager be directed to solve the problem of unauthorized connections to the fire hydrant in Prosser Lake Heights. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. Colleen Mendoza Director Huber advised the Beard and Manager that the Mendoza drainage problem has not as yet been corrected. Mr. Ward noted he had written to the California Department of Transportation regarding this problem and, since no response has been received, will call LaRoy Carroll concerning the issue. 8/16/82 Pg. 3 Pump house maintenance Manager Ward reported that the pumphouse clean-up and painting project is progressing in a satisfactory manner - the first week in September is the anticipated completion date. Total cost of materials and labor to date is $3,368.35. New services Mr. Ward noted there has been a reduction in the number of new service connections - about half of last years connections. The present work force is able to keep up with the work, with only a two-day wait for new service connection. I Office - administration With regard to the office-administrative work status, Mr. Ward reported that customer services and customer billing are current; he anticipates being on line with most of the computer programs by the end of the year. The Board expressed their appreciation for Mr. Ward's thorough, informa- tive report. AIELLO/SENIOR CITIZEN ll< ' '.' I PROJECT District Engineer Cook noted that Aiello has made no progress in correct- ing the punch list items connected with the water system. John Scott, whose mother is awaiting approval of the Senior Complex so she may move in, mentioned to the Board his frustration with the situation. The Board agreed that it is unfortunate the seniors have been placed in this predicament by the contractor. SEVENTH DAY ADVENTIST CHURCH not Since the required easements from the Seventh Day Adventist Church have been received by the District, this matter was tabled. CROSBY ANNEXATION I At Mr. Ward's request, the Chairman tabled this matter to the next reg- ular meeting. COLLECTION OF STANDBY CHARGES IN PLACER COUNTY - CONSIDERATION OF APPROPRIATE RESOLUTIONS After appropriate review of the draft resolution, Director Huber moved that the Board idopt Resolution No. 8240 amending Sections 4, 7 and 8 of Ordinance No. 7501 which fixes standby charges for lands within the District boundaries. Director Kuttel seconded the motion. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. I irector Huber moved, and Director Kuttel seconded, that the Board adopt Resolution No. 8241 implementing and fixing electric and water standby charges pursuant to Ordinance No. 7501 for the fiscal year 1982-83. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. Director Huber moved, and Director Kuttel seconded, that the Board adopt Resolution No. 8242 fixing and placing electric and water standby charges on District tax roll for collection by the County of Placer. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. SOLAR INSTALLATION - CONSIDERATION OF CONTRACT WITH SOLAR KING AND LETTER OF AGREEMENT WITH JIM AND LINDA MIKELICH I District Counsel Simon asked that this matter be put over to the next regular meeting, and requested that the contract with Solar King and letter of agreement with the Mikelich's be two separate agenda items. ENGINEERING DEPARTMENT REMODELING As requested by Mr. regular meeting agenda. Ward, the Chairman tabled this matter to the next 8/16/82 Pg. 4 fi I I CONSIDERATION OF RECOMMENDATIONS - AWARD OF BIDS FOR ELECTRICAL EQUIPMENT General Manager Ward recommended that the Board award the electrical equip- ment bids as suggested by the General Foreman. Director Huber moved that the Board award the bid for conduit and fittings to Wesco in the amount of $8,561.88. Director VanLandingham seconded the motion. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. Director Huber moved, and Director VanLandingham seconded, that the Board award the bid for URD feeders to Wesco in the amount of $33,488. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. Director Huber moved, and Director VanLandingham seconded, that the Board award the pole bid to J. H. Baxter in the amount of $11,789. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. It was moved by Director Huber that the Board award the bid for overhead substation outlets to Graybar in the amount of $9,315.35. Director VanLanding- ham seconded the motion. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. CONSIDERATION OF REVISIONS TO WATER STANDARDS AND GUIDELINES - POSSIBLE ACTION AND/OR DIRECTION The Board reviewed the revisions to Sections 3:01, 7:01, 7:02 and 8:03 of the Guidelines and Standards for Water Systems as outlined in Mr. Ward's memorandum dated August 10, 1982. After some discussion, Director Kuttel in- structed the Manager to implement the revisions as proposed. Director Huber seconded the motion. ROLL CALL: Kaass, absent; all other Directors, aye. SO MOVED. The Board directed that a copy of the guidelines, as revised, be forwarded to the Building Department. Director Kuttel asked that an information sheet be prepared for handout to customers. POSS^LE^PPjTOVAL OF EXPENSES FOR CONFERENCE ATTENDANCE With respect to the Special Districts Administrative Services Workshop in Redding, Director Huber moved that the Secretary be authorized to attend and that expenses in the approximate amount of $302 be approved. Director VanLandingham seconded the motion. ROLL CALL: Maass, absent; all other Dir- ectors, aye. SO MOVED. After brief discussion, Director Huber moved that the Office Manager and Bookkeeper be authorized to attend the Digital System User's Conference in South Carolina, and that expenses in the approximate amount of $2,650 be ap- proved. Director VanLandingham seconded the motion. ROLL CALL: Maass, ab- sent; all other Directors, aye. SO MOVED. ENGINEER'S REPORT Project 77-1 I According to Mr. Cook's report, Southside Well No. 2 could not be tested during the FmHA inspection. They did, however, agree to have the District con- duct an in-house performance test of Southside Well No. 2 after disinfection and bacteriological testing. If acceptable, the District will notify FmHA by letter and Farmers Home will then close out the project. MARTIS WOODS ESTATES The District Engineer noted that all of the Martis Woods Estates line has been installed, and the fire hydrants are being set; services will be started this week. DISTRICT COUNSEL'S REPORT District Counsel Simon advised that he would report on two matters during closed session. 8/16/82 Pg. 5 CORRESPONDENCE Water service - Mogul Lane Director Huber requested Counsel and the Manager to investigate into the matter of provision of temporary service to residents on Mogul Lane and report to the Board at the next regular meeting. Vehicle maintenance Director Huber mentioned the vehicle maintenance costs as noted by Mr. Ward in his recent memo. Mr. Ward indicated the vehicle maintenance expen- ditures will require close scrutiny during the next six months. I PLANN1NG DEPARTMENT NOTICES County re zoning Director Huber mentioned the Planning Commission hearings on rezoning to be held on August 17th in Nevada City and August 23rd in Truckee. CLOSED SESSION The Board adjourned to closed session at 10:28 P.M. for the purpose of discussing legal and personnel matters. RETURN TO PUBLIC SESSI011 The meeting was returned to public session at 10:54 P.M. Vice President Corbett noted that the Kamienski water line, and the Roen and Garbutt cases were discussed during closed session. PROJECT 77-1 As recommended during closed session by Counsel, Director Kuttel moved that the Board authorize the Manager to release funds in the 77-1 retention account after the final figures are given to the Manager by the District Engineer so that ongoing litigation may be dispensed with. Director Huber seconded the motion. ROLL CALL: Maass, absent; all other Directors, aye. SO MOVED. I KAMIENSKI WATER LINE Vice President Corbett directed that the Water Committee meet with the property owners using the illegal Kamienski line in order to attempt to ef- fectuate a resolution of the problem through personal contact. NEXT REGULAR MEETING DATE Since the next regular meeting date falls on Labor Day, a holiday, the Chairman directed the meeting be scheduled for Tuesday, September 7th. ADJOURNMENT There being no further business, the meeting was adjourned at 10:56 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT j^j f ■*— m J^lmes A. I Maass, President Susan M. Craig, Deputy District Clerk 8/16/82 Pg. 6