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HomeMy WebLinkAboutMeeting MinREGULAR MEETING September 7, 1982 A I I I The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by Presidnet Maass at 7:00 P.M. in the TDPUD Board room. ROLL CALL: Directors Corbett, Huber, Kuttel, VanLandingham and Maass were present. EMPLOYEES PRESENT: James Ward and Susan Craig were present. CONSULTANTS PRESENT: District Counsel Simon and Ken Peters were present. OTHERS PRESENT: Among those present in the audience were Chris Dufan, Charlie White, Chandler Caldwell and Kermit McMillan. APPROVAL OF MINUTES Director Corbett moved, and Director Kuttel seconded, that the min- utes of July 16 and 19, 198::, be approved as typed. All Directors, aye by voice vote. SO ORDERED. Director Huber moved, and Director Corbett seconded, that the minutes of August 2, 1982, be prepared in final form as corrected. All Directors, aye, by voice vote. SO ORDERED. STATEMENT OF GENERAL FUND AND HILLS FOR BOARD APPROVAL The new billing format used by the District's Counsel was discussed, and it was decided that District staff would prepare a summary sheet for Board review rather than copying the Board with the actual billings. Director Huber noted the six month subscription to Barron's, and sug- gested it be provided to the Office Manager for perusal. She also mentioned the increase in cost for janitorial service and the possibility of obtaining quotes from other services. Note was made of the payment to the Truckee Tribune for a one-year subscription in the amount of $12. The Chairman asked that the item be removed from the approved billing list and placed on the bills for Board approval. General Manager Ward, for President Maass' benefit, explained that the Sierra Pacific Power bill was low due t<> the fact that two payments were made in one month rather than waiting to make payment until the last possible discount date. Mr. Ward also explained the employee overtime ex- pense . Director Kuttel moved, and Director Corbett seconded, that the bills presented be approved for payment. ROLL CALL: all Directors, aye. SO MOVED. MANAGER'S REPORT The General Manager had nothing to report at this time. TRUCKEE DOWNTOWN MERCHANTS ASSOCIATION Chandler Caldwell requested permission to address the Board on behalf of the Truckee Downtown Merchants. He noted his displeasure with the Dis- trict, and stated that, in his opinion, the PUD does not have a good pub- lic image. He referred to the home energy audit program sponsored by the District, and the poor response of the community. Mr. Caldwell suggested that perhaps the District should offer a discount for the audit service to senior cit izuns and the needy. His purpose in appearing before the Board, Mr. Caldwell stated, was to urge the Board to become more involved in asisting the community. Of particular concern was the policy prohibiting District employees from hang- ing banners for service organizations. He made note of the letter recently 9/7/82 Pg. 1 received by the District from the President of the Truckee Downtown Mer- chants Association, which grants the PUD permission to attach banners to the poles belonging to the Merchants on Donner Pass Road next to the fire house and in front of Jonathan's Jewelers. After some discussion regarding safety regulations prohibiting the District from attaching banners to power poles, it was clarified that the subject poles are free of wires. It was determined that the District would prepare a form to be filled out by organizations requesting PUD as- sistance in attaching banners to these specific poles, and present the form to the Merchants for review at their next meeting. Mr. Caldwell invited PUD participation at the meeting, and thanked the Board for its considera- tion . I WAPA POWER ALLOCATION Director Huber reported that she, Mssrs. Ward, Simon, Peters and Barta met with representatives of SPPCo and the Western Area Power Admin- istration concerning the District's 2MW power allocation. Sierra Pacific reviewed the overall import/export of power in their service area; their basic thrust was that there is not 2MW import capacity available. SPPCo presented several options for consideration - 1) interruptable power, 2) if WAPA markets Stampede power, SPPCo would deliver, 3) SPPCo would sell 2MW directly, 4) improvement of transmission facilities, 5) provide 2MW with understanding that if 345 MW line is down, 2MW is also down. Dur- ing the District's meeting with WAPA, it was concluded that SPPCo's Option 1 and 5 appear realistic; Western indicated they would be in touch with the District by September 15th. BOCA-PROSSER-STAMPEDE HYDROELECTRIC PROJECTS - SENATE BILL 306 President Maass explained that Senate Bill 306 is currently in the llwuse Committee of Interior and Insular Affairs, Subcommittee on Water Resources. He recommended that the Board consider directing the law firm of O'Connor and Hannan (who he met while in Washington, D. C), to contact Chairman DdaJ.3 and advise him of the District's concerns respect- ing SB306; ask the firm to monitor the Committee on Interior and Insular Affairs and its Subcommittee on Water Resources for any activity regard- ing SB30b; and, if SB306 is scheduled for hearing, have a representative of the firm present to speak to the issues should it be necessary. After some discussion relating to the necessity of the proposed amend- ment to Senate Bill 306 in order to protect the District's rights to develop, Director Corbett moved that the Board authorize Peter Kissel of O'Connor and Hannan to represent the District in this matter in an amount not to exceed $2,000. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. Mr. McMillan, financial consultant, was present in the audience and sp >ke to the Board regarding various financing possibilities for the de- velopment of the hydroelectric projects should SB306 be amended and the District be able to negotiate an arrangement with the Bureau of Reclama- tion. It was determined that financial arrangements for the development of Boca and Prosser could go forward prior to a conclusion being reached on the Stampede project. The Board anticipated a bond election in June of 1983, and indicated it would be calling for proposals from financial con- sultants in the near future. MARTIS VALLEV SUBSTATION General Manager Ward reported on the status of the Martis Valley Sub- station and explained the proposed Contract Change Order amounting to $10,005.70. Thereafter, Director Corbett moved, and Director Kuttel sec- onded, that the Board approve Contract Change Order No. 4 to Harker and Harker. ALL AYE BY VOICE VOTE. SO MOVED. SEVENTH DAY ADVENTIST_ CHURCH - CONSIDERATION OF JffiSjOLOTIONI ACCEPT IN Q WATER AND ELECTRIC IMPR-JVEMENTS After appropriate review, Director Huber moved that the Board adopt I I 9/7/82 Pg. 2 Resolution No. 8-44 approving and accepting the water distribution system ii : .ting to the Seventh Day Adventist Church. Director Kuttel seconded the motion. ROLL CALL: all Directors, aye. SO MOVED. Director Huber moved, and Director Corbett seconded, that the Board adopt Resolution No. 824 5 approving and accepting the electric distribu- tion system relating to the Seventh Day Adventist Church. ROLL CALL: all Directors, aye. SO MOVED. * I S 0 LA R INS TALLATION - CONSIPE RATION OF CONTRACT WITH SOLAR KING AND LETTER OF ^AGREEMENT _WITH JIM AND LINDA MIKELICH District Counsel Simon reported that he prepared a draft letter of agreement between the District and Mr. and Mrs. Mikelich, and has provided it to Mr. Ward for review. The standard form agreement with Solar King has not yet been received by the PUD; therefore, this matter was tabled by the Chairman until all documents have been received and reviewed. ENGINEERING DEPARTMENT REMODELING - POSSIBLE DIRECTION General Manager Ward explained the District's need for an area in which to appropriately store Engineering maps and records. After some discussion, the Board directed that consideration of a resolution approv- ing plans and specifications and issuing a call for construction bids be placed on the next regular meeting agenda. It was the general consensus of the Directors that only local contractors be considered for the remodel- ing work. DISCUSSION AND POSSIBLE DIRECTION RESPECTING SPHERE OF INFLUENCE MAP Upon the recommendation of the Manager, this matter was put over to the next regular meeting. I AUTHORIZATION TO EXECUTE LETTER OF AGREEMENT WITH IBEW LOCAL 1.245 RESPECTING EMPLOYEE JOB DESCRIPTIONS It was ascertained that there is a negotiated agreement between the Di.stri.ct and IBEW with respect to the employee job descriptions. The job descriptions have been prepared, and the District is awaiting receipt of the letter of agreement from Counsel Phelps. President Maass tabled the matter to the September 20th meeting. I CONSIDERATION OF RESOLUTION AUTHORIZING DEVELOPMENT AGREEMENTWITH.MARK STARRITT Pending review of the agreement by District Counsel, this matter was put over. CONSIDERATION OF RESOLUTION ESTABLISHING PROCEDURE FOR ACCEPTANCE OF IMPROVEMENTS President Maass requested that Manager Ward reassess the District's development agreement flow chart and report his findings to the Board. Some discussion was held with respect to outdated Public Utility Codes affecting the District, and it was decided that a review and recommendations would be made after the first of next year by Counsel. The draft resolution establishing a policy for the acceptance of im- provements by the District was reviewed. It was decided that all develop- ment agreements calling for works of improvement in an amount of $100,000 or more should be authorized by ordinance: all development agreements call- ing for works of improvement in an amount less than $100,000 should be authorized by resolution. Acceptance of all works uf improvement subject t the District's standards and guidelines and constructed pursuant to a dovul jpment agreement should be accepted for transfer and dedication tn the District by resolution. Director Huber moved, and Director Curbctt seconded, thai u„- hoard adapt Resolution No. 8246 establishing a policy for tho acceptance? of im- provements. ROLL CALL: all Directors, aye. SO MOVED. 9/7/82 Pg. 3 CONSIDERATION OF RESOLUTION AUTHORIZING THE PRESIDENT AND CLERK OF THE BOARD TO EXECUTE AN AGREEMENT FOR CONSTRUCTION AND OWNERSHIP OF DOMESTIC WATER SUPPLY SYSTEM, PONDEROSA RANCHOS, PLACER COUNTY, CALIFORNIA In order to allow input from the Dsitrict Engineer, President Maass tabled this matter to the September 20th meeting. Southside Well No. 2 According to Mr. Cook's report, Byron Jackson has installed the boot seal as required under the 77-1 contract. The funds retained by the Dis- trict from Roen under the terms and conditions of the 77-1 contract are $8,367.40. The billing from Byron Jackson is $2,099.44; the balance of $6,267.96 should, he indicated, be paid to Roen at this time. Mr. Cook's report noted that Byron Jackson was paid from the General Fund; therefore, the Board should authorize a transfer from the 77-1 restricted fund of $2,099.44 to the general fund, and a transfer of $6,267.96 from the re- tention fund on 77-1 to the general fund for disbursement to Roen. The President indicated this matter would be considered at the next regular meeting. Project 77-1 Mr. Ward advised that Attorney Phillips has not yet provided the re- quired maintenance bonds to the District. He therefore recommended that the Notice of Completion not be filed at this time. Prosser Heights Well Buckboost Transformer I The Cook report explained the installation of a buckboost transformer at the Prosser Heights Well by Sandel-Avery, and requested that the Dis- trict authorize payment of the related bill. It was noted that the appro- priate payment lias been made. I CORRESPONDENCE Director lluber made reference to Mr. Ward's letter to Sierra Pacific- respecting PUD service to areas in Placer County presently served by SPPCo. PLANNING_DJE_PART.\1ENT NOTICES The Chairman advised there were no Planning Department Notices of concern to the District. DISTRICT COUNSEL_^S_REPORT District Counsel Simon noted his involvement with the Richard Joseph project, and stated he did not believe there would be any conflict with District representation. CLOSED SESSION The Board nljourned to closed session at 9:50 P.M. RETURN TO PUBLIC SESSION The meeting was returned to public session at 11:55 P.M. During closed session, the following matters were discussed. I 1) Wood, Porter, Simon and Graham's possible representation of the Truckee Donner Recreation and Park District, and the unliklihood of any uiiflicts of interest. The Board indicated it would have no objection as I ng as PUD representation is given priority in the event of a conflict. 2) With respect to the Roen case, the Board authorized disbuisemtnt I intingency funds which will result in settlement. 9/7/82 Pg. 4 I 3) Project 79-1 was discussed. 4) FHK - Truckee Crossroads - the Board authorized Mr. Simon to respond to the FHK letter of September 1, 1982. 5) Street lighting - Counsel Simon advised he would draft an agree- ment (at no charge to either entity) between the Truckee Downtown Merchants and the District respecting the installation of street lighting in the down- town area. 6) Ponderosa Ranchos project and the possibility of litigation. 7) Consultant billing procedure - Mr. Simon asked the District for clarification regarding his firm's responsibilities having to do with bill- ing. 8) Possible conflict of interest on the part of Ken Peters of James Hansen and Associates. It was indicated that President Maass and Counsel Simon will prepare a dual representation agreement for consideration by Hansen and Associates as soon as possible. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 11:59 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT I By _ ■j^yr^-, (A James A. Maass, President £ % V k_A Susan M. Craig, Deputy / District Clerk I 9/7/82 Pg. 5