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HomeMy WebLinkAboutMeeting MinREGULAR MEETING September 20, 1982 I The tLHjul.it meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at approximately 7:04 P.M. in the TDPUD Board room. ROLL CALL: Directors Corbett, Huber, Kuttel, VanLandingham and Maass were present. EMI !.OYEES_PRESENT: James Ward and Susan Craig. CONSULTANTS PRESENT: District Engineer Cook, District Counsel Simon and Ken Peters of James Hansen and Associates were present. OTHERS PRESENT: Among those present in the audience were Charlie White, Chris Dufour and George Edmondson. APPROVAL OF MINUTES Director Kuttel moved, and Director VanLandingham seconded, that the Board approve the minutes of August 2, 1982. All Directors, aye, by voice vote. SO MOVED. Director Huber moved, and Director Corbett seconded, that the Board direct that the minutes of August 16, 1982, be prepared in final form as corrected. All Directors, aye, by voice vote. SO MOVED. Director Huber moved that the minutes of August 25, 1982, be prepared in final form as written. Director Corbett seconded the motion. All Directors, aye, by voice vote. SO MOVED. I BILLS FOR APPROVAL For the benefit of the Board, General Manager Ward explained the Squaw Valley Electric bill for repair of an underground light I I damaged by the PUD backhoe, and the Ambrosini and Chalmers bill for telemetry system con- sulting services. The bills respecting the Martis Valley Substation were also briefly reviewed. Thereafter, Director Corbett moved that the Board approve the bills presented tor payment. Director Kuttel seconded the mo- tion. ROLL CALL: all Directors, aye. SO MOVED. MANAGER'S REPORT Boca-Prosser Hydroelecti:ic Projects With respect to the pending witluli iwa 1 of the Pyramid Council's protest regarding hydro development at Boca and ProS8*r, the Board authorized the General Manager to attend the October 1, 1982, Council meeting on behalf of the District. WAPA Power Allocation I Mr. Ward indicated that the letter expected from David Coleman has not yet been received. He noted Steve Oliver advised the District that the West- ern Area Power Administration is attempting power delivery to Truckee by Novem- ber. Sphere of Influence Map Regarding Mr. Ward's recommendation to table review of a sphere of in- fluence map until the District's hydroelectric projects are more firmly fixed, both Directors Huber and Maass suggested going forward with preparation of the necessary documents since there are other agencies competing for Stampede power, and the governmental process will probably be lengthy. CORRES PONDENCE George Edmundson, Manager of the Truckee Tahoe Airport District, was pre- sent at the meeting to explain the Airport's request to locate the hazard beacon 9/20/82 Pg. 1 on or in the vicinity of the PUD water storage tank on the hilt south of Hilltop Lodge. He noted the Airport District La obligated to relocate the beacon in accordance with easement condition! lines the subject prop- erty is being subdivided. Mr. Edmondson further adviaed that the Federal Aviation Administration has been informed of the requested relocation. After some discussion. President Naass asked that the Airport District prepare a written lease agreement similit t i the PUD/Highway Patrol agreement, and advise the TDPUD when the matter ii ready i <r Board consideration. WAPA POWER ALLOCATION Ken Peters briefly top rtad I hat , during a e mversat Lon between Bob Barta of James Hansen and Associates and Stava Olive! I the Western Area Power Administration, Mr. 01 ivat Indicated it Would be the first of the year, rather than the first ol Novambar, when power delivery to Truckee is accomplished. I BOCA-PROSSKR HYDROELECTRIC PROJECTS President Mai:::, noted that he didn't think Senate IU11 906 would emerge from the Committee. in i lie event that ii- does, it was his opinion that the District should i ,k Coanissionei in tadbeni to resubmil the bill deleting sec- tions pertaining to Boca and Prosser. Mr. peters advised that the District's permit expires on April ."J, 1983. MARTIS VALLEY SUBSTATION General Managei Wild reported thai the Martis Valley Substation con- struct Lon i ihead t schedule. He provided the- Board with a report Indi- cating completion la tea foj vari «s construction items, and stated he felt the substation would he in line by the end of October. FmllA PROJECT 79-J - AUTOORIZATION TO EXECUTE FEDERAL CASH TRANSACTIONS REPORT AND JUTLAY REPORT AND REQUEST FOR REIMBURSEMENT FOR CONSTRUCTION PROGRAM I Si 'Hit' d I SCUSS Loll I Re, - i|.l I <l t he | in | 1 Admin Latratj ii, md t i ci imimn e to eithei Saci ici respecting the execution of the Treasurer's i500 remaining on deposit with the Farmers Home Lnconvaniencs caused the Treasurer in having to into or Stockton, AfteJ review, DirectOI Corbett moved that the Board authorize the Pres- ident t" executi the imiiA Federal Cash Transactions Report and Outlay Report md Requeal I r Relnburaefflent for Construction Program. Director Kuttel sec- onded tin' motion. All Directors, aye, by voice vote. SO MOVED. SOLAR INSTALLATION It w is noted that the District has still had no response from Richard Racich regarding i contract between Solar King and the District. In order to expedite Batters, District staff prepared a draft for review by Counsel. Alter some discussion, Director Huber moved that Counsel be directed to Ii JW UJI in agreement between Raoich and the District in order to install the I In panels as agreed to by the District. If Racich does not follow through with the- instillation, he is to be asked to deed the equipment to the District so that Installation sjey be completed by another contractor. The matter is to l>e placed on the next regular meeting agenda. The motion was seconded by Dir- ect r Corbett. All Directors, aye, by voice vote. SO MOVED. DISCUSSION AND POSSIBLE DIRECTION RESPECTING SPHERE OF INFLUENCE MAP I President Maass directed that the necessary map and initial documents reapectinaj the District's proposed sphere of influence be preparea for re- view at either the October 4th or October 18th Board meeting; General Man- ager Ward agreed. AUTHORIZATION TO EXECUTE LETTER OF AGREEMENT WITH IBEW LOCAL 1245 RESPECTING EMPLOYEE [OB DESCRIPTIONS It was determined that the job descriptions have been prepared in form 9/20/8.: Pg. % / I as agreed upon by the District and the Union. Director Huber moved, and Director Corbett seconded, that the President be authorized to sign an ap- propriate Letter of Agreement pertaining to the employee job descriptions. ROLL CALL: all Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTION AUTHORIZING DEVELOPMENT AGREEMENT WITH MARK STARRITT District Counsel indicated the draft development agreement between the District and Mark Starritt has been prepared and will be copied to the Board for review at the next regular meeting. ENGINEERING DEPARTMENT REMODELING - CONSIDERATION OF RESOLUTION ISSUING A CALL FOR BIDS AND APPROVING PLANS AND SPECIFICATIONS ' After brief discussion, Director Corbett moved, and Director Huber sec- onded, that the Board adopt Resolution No. 8247 approving specifications and calling for bids on the Engineering Department remodeling. The bid opening date is to be October 14th at 4:00 P.M. Director Kuttel ascertained that the item was accounted for in the approved budget. ROLL CALL: all Directors, aye. SO MOVED. TONE REMOTE RADIO BASE STATION AND TONE REMOTES - CONSIDERATION OF RESOLUTION APPROVING" PLANS" AND SPECIFICATIONS AND ISSUING A~ CALL FOR BIDS After the Manager recommended approval, Director Corbett moved that the Board adopt Resolution No. 8248 approving specifications and calling for bids on a tone remote radio base station and tone remotes. Director Kuttel sec- onded the motion, indicating October 14th would be the bid opening date. ROLL CALL: Huber, abstain, all other Directors, aye. SO MOVED. Director Huber indicated her abstention was due to the fact that she hadn't completely re- viewed the documents. I CONSIDERATION OF RESOLUTION AUTHORIZING THE_ PRESIDENT; AND _CLERK OF THE BOARD TO EXECUTE AN AGREEMENT FOR CONSTRUCTION AND OWNERSHIP OF DOMESTIC WATER SUPPLY SYSTEM", PONDEROSA RANCHOS, PLACER""COUNTY, CALIFORNIA District Engineer Cook noted that, in his opinion, Ponderosa has an obligation to satisfy the beneficiary obligation to Martis Estates in the amount of $49,925.69 in addition to the construct!' The $49,925.69 value is one that was based on the actual construe tract. A substantially larger value was provided to Don Caslt-i 1 ber based on the estimated costs of the tanks, boosters and contl within Martis Woods together with the estimated cost of the impr. installed in Ponderosa Ranchos. He further noted that the Mil' ment to Martis Woods should be a line item in the Asaeeement D ceedings being conducted by Placer County. The value should I" rapacity acquisition in the TDPUD system the same aa the facil connection charges. He went on to note that other proper1 U from the Martis Woods and Ponderosa Ranchos improvement! -col funds that should be paid by each of these other bcncl" i•.- i n la at the time that their projects are processed. Ranch Woods on con I Li 'ii C aal No act ! i V. mi'llt < I) ii't r 1 ! t i ict. I 'li- VI'lll- iii- work ., i. in rap r - Mr. Cook stated that he would correspond with Place) Ed Ness, regarding inclusion of the beneficiary obi igat i- I District proceedings. Legal aspects of the Mattel will i.i closed session. I PRIVATE WATER LINE - HIGHWAY 267/MARTIS DRIVE - POSSIBLE I MilTI' Director Kuttel briefly reviewed for the Board the tw> W.iii i meetings held in conjunction with the property owners IH-UHJ I IV I private water line in the Highway 267/Martis Road area. |i w.i>. tin mittee's recommendation that an area of benefit map showing tlinw * benefit from the loop system be prepared, that a cost foi each pen determined, and that a method of equitable financing be ifc-t ■■! mi m-.l. After consideration, Director Corbett moved, and Diti" t<>t V.HI!. ml iiiijli ii« ■ onded, that District staff be authorized to proceed with prep*1 >' ' " '' an area of benefit map, and directed to determine associated costM. ROM. CALL: Huber, abstain; all other Directors, aye. SO MOVED. 9/20/B2 Pg. 3 CONSIDERATION OF RESOLUTION AUTHRIZING EXECUTIO_N_ANp_FILI_NG_OF_A_JIEGATIVE DECLARATION ON THE CROSBY ANNEXATION General Manager Ward noted that the District should process the Crosby Negative Declaration as quickly as possible in order to meet the October 5th LAFCo meeting date. Director Huber moved, and Director Corbett seconded, that the Board adopt Resolution No. 8249 finding that the Crosby annexation will not have a significant effect on the environment and directing the filing of a negative declaration for the project. ROLL CALL: all Directors, aye. SO MOVED. ENGINEER'S REPORT I Marti.a W. Estates District Engineer Cook advised that the main Martis Woods water line is in place and has been back-filled; services for 111 lots are in place, and the two tanks are physically complete. Construction stopped on September 15th because of the sotrm, but work should resume on September 22nd. Southside 1 No. Mt. Cook reported that, after an adjustment by Byron Jackson, Southside No. 2 is now on line and ready for operation. Senj ir Citizen Complex It was teported by Mr. Cook th.it remiining items at the Senior Citizen Complex have still not boon t. tally completed. Mr. Ward advsied that Terry Sturgis will be providing plans for the left turn lane to the District short- ly. The Board directed that Mr. Ward correspond with Mr. Aiello regarding an extension of time in which to complete the remaining punch list items. 11ISTRI REPORT District Counsel Simon Made note of i meeting with Mr. Ward and repre- sentatives ot the Truckee Downtown Merchants Association respecting the downtown street Lighting project at 9:00 A.M. on September 21st. I PROJECT 77-1 Mr. Ward requested that the Board approve transfers in accordance with the Office Manager's memorandum of September 17, 1982, in order to close out the Project 77-1 checking account. After consideration, Director Kuttel moved that the Board transfer $6,058.02 to the trust fund, reimburse the General Fund for Byron Jackson payment authorised '3/7/82 in the amount of $2,099.44, and reimburse the General Fund I a additional consultant charges in the amount of $209.94. The motion was ,.-. n |.■.i by Director Corbett. All Directors, aye, by voice vote. SO MOVED. COMMON TRENCHING The Placer County rules and regulations allowing common trenching, and the District's standards which do not allow common trenching, were discussed briefly. CORRESPONDENCE Albert - Noble letter re sale of property Director Kuttel requested that the Board discuss the offer of Albert Noble to sell property on Interstate 80 during closed session. I PLANNING DEPARTMENT NOTICES McDonald's It was noted that a Planning Conmission hearing is scheduled for Sep- tember 27th; Director Huber requested that protection of the District's yawp 9/20/82 Pg. 4 „v I I houses and possible rebuilding be included in the conditions of approval. FHK Investment The Planning Department notice respecting FHK was mentioned; no direc- tion was indicated. CLOSED SESSION AT approximately 9:19 P.M., President Maass adjourned the meeting to closed session. RETURN TO PUBLIC SESSION The meeting was returned to public session at 11:14 P.M. ALBERT - NOBLE LETTER RE SALE OF PROPERTY With respect to Albert - Noble's offer of the 11 acre parcel on Inter- state 80, Director Corbett moved that the Board reject the offer to purchase the parcel and discontinue further consideration. The motion was duly sec- onded. All Directors, aye, by voice vote. SO MOVED. STAMPEDE HYDRO. PROJECT The President authorized Ken Peters of James Hansen and Associates to prepare an outline proposal directed to Commissioner Broadbent of the Bureau of Reclamation respecting the development and operation of Stampede. Fur- ther direction will be given to Mr. Peters in closed session, as this is a negotiable matter. ADJOURNMENT There being no further business before the Board, the meeting was ad- journed at 11:15P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jam^s A. Maass, President V ATTEST: X^ /* _L / Susan M. Craig, Deputy Distirffct Clerk I 9/20/82 Pg. 5