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HomeMy WebLinkAboutMeeting MinREGULAR MEETING October 4, 1982 f I I I The regular meeting of the Board of Directors of the Truckee Dormer Public Utility District was called to order by President Maass at 7:07 P.M. in the TDPUD Board room. ROLL CALL: Directors Corbett, Huber and Maass were present. Director Kuttel was expected; Director VanLandingham was absent. EMPLOYEES PRESENT: James Ward and Susan Craig were present. CONSULTANTS PRESENT: District Counsel Simon was present. OTHERS PRESENT: A number of high school government students were present in the audience. APPROVAL :>F MINUTES Director Huber moved, and Director Corbett seconded the motion, that the Board approve the minutes of August 16 and 25, 1982. All Directors, aye, by voice vote. SO MOVED. Director Kuttel arrived at this point, approximately 7:09 P.M. Director Huber moved, and Director Corbett seconded, that the Secretary be directed to prepare the minutes of the September 7th regular meeting and the September 7th special meeting in final form as corrected. All Directors, aye, by voice vote. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL Relating to the Cook Associates' bill in the amount of $10,176.27, the Board noted additional inspection charges for the Martis Woods project, and briefly discussed the status of the cathodic protection design. General Manager Ward was asked to check into both these matters, and also the progress of several other assignments referred to Cook Associates. Mr. Ward explained the $10,040 payment to FHK Investment Company - a refund of connection and facilities fees for service requested by FHK, and subsequently not required or provided. Director Huber mentioned the charge for janitorial service, and again sug- gested the District go out to bid for maintenance items. The Board generally agreed that a call for bids or quotes should be cunsidered at the first meeting in December for 1983 maintenance. The Manager noted that the bill from Yates Body Shop is for automotive body repairs to Unit 21. Director Corbett moved that the Board approve the bills for payment. Direc- tor Huber amended the motion to include direction to the Manager to follow up on the Cook Associates' bill prior to releasing payment; Director Corbett agreed. ROLL CALL: VanLandingham, absent; all other Directors, aye. SO MOVED. The Board briefly reviewed the bills relating to the Martis Valley Substa- tion and, thereafter, Director Corbett moved that the Board approve payment to Graybar Electric, Monson and Associates and WESCO in a total amount of $22,355.69. Director H:.*er seconded the motion. ROLL CALL: VanLandingham, absent; all other Directors, aye. SO MOVED. A bill received from Thomas Mueller in the amount of $3,318 for work per- formed at various District pump stations and wells (which was not included on the list of bills presented) was considered and unanimously approved by voice In response to Director Huber's question, Mr. Ward advised a revised balance sheet would be provided to the Directors shortly. 10/4/82 Pg. 1 MANAGER'S REPORT Mr. Ward noted that, other than on specifically listed agenda items, he had nothing to report. WAPA POWER ALLOCATION For the benefit of the students present in the audience, President Maass explained the District's two megawatt power allocation from the Western Area Power Administration, and the wheeling negotiations currently in progress. BOCA-PROSSER-STAMPEDE HYDROELECTRIC PROJECTS I General Manager Ward made note of a memorandum from Ken Peters of Hansen and Associates pertaining to principles to be considered by the Board for neg- otiations for water and power from the Stampede facilities, and advised he would provide copies for review. Regarding development of Boca and Prosser, Mr. Ward reported that he at- tended the October 1st Pyramid Lake Tribal Council meeting to again request withdrawal of the Tribe's protests to Applications 25946 and 25947. Questions several of the Councilmen would like answered are where the plants will be lo- cated on the river, the months of operation, and the economic benefit to the District. Mr. Ward recommended a short report (three or four pages) be pre- pared and mailed to the Council at least a week prior to their next meeting, and that a slide presentation be given at the meeting. The Board agreed. With respect to the District's efforts to amend Senate Bill 306, President Maass noted that Commissioner Broadbent of the Bureau of Reclamation, Depart- ment of the Interior, has indicated he has no objections to lifting items per- taining to Boca and Prosser out of the Bill. Special Counsel Kissel reported to President Maass that the Bill will probably be reconsidered in January due to pressure to pass other projects included in SB306. President Maass noted he would bo writing to Commissioner Broadbent concerning the District's request, and also speaking with Mr. Kissel. Director Huber asked that, in addition to SB306, he discuss federal legislation (S.2814) allowing the Secretary of the Interior to contract with non-federal entities for hydroelectric development at existing projects with Mr. Kissel. President Maass advised that the $2,000 limit imposed by the Board for Mr. Kissel's services may have to be reconsidered and raised. It was decided by the Board that a public hearing regarding hydroelectric development be scheduled for 7:30 P.M. at the next regular meeting, October 18th. The Chairman advised he would contact Barbara Barte of the Sierra Sun and the local radio station concerning an article and spot commericals; he further advised he and Manager Ward would prepare the appropriate hearing notice for the newspaper. MARTIS VALLEY SUBSTATION I Mr. Ward reported that construction activity on the Martis Valley Substa- tion is proceeding basically as scheduled, although there are some mechanical problems to be resolved. He indicated the right of way problems have been worked out, although there may be some additional cost ($6,000 - $7,000). Be- cause of the weather, crews may have to work some weekends, Mr. Ward noted. SOLAR INSTALLATION - CONSIDERATION OF CONTRACT WITH SOLAR KING Although the agreement between the District and Solar King had been pre- pared by Counsel and was ready for consideration by the Board, Mr. Simon re- ported he has still been unable to reach Mr. Racich relative to installation of the solar project. It was noted by Mr. Ward that the equipment is in the District's possession, and the question was raised as to whether or not it has been paid for, and if another contractor could be enlisted for the installation. After some discussion, President Maass stated that he would write to Mr. Racich and explain the District's position - performance by Solar King or use of another contractor. The matter will appear on the October 18th meeting agenda. I 10/4/82 Pg. 2 f ? I DISCUSSION AND POSSIBLE DIRECTION RESPECTING SPHERE OF INFLUENCE MAP This matter was put over to the October 18, 1982, meeting. CONSIDERATION^ RESOLUTION AUTHORIZING DEVELOPMENT AGREEMENT WITH MARK STARRITT The development agreement prepared ly Counsel and the Manager was reviewed by the Board. Mr. Simon noted that Mr. Starritt is not to be on the receiving end of any Rule No. 21 reimbursements; Mr. Ward agreed. Regarding off-site im- provements, ?b, "-0-" is to be inserted, as the developer has paid $7,128.61 for water connection and facilities fees. With respect to the payment of elec- trical line extension costs, Mr. Ward requested the developer be required to deposit 100% of the estimated District construction costs. President Maass asked that the agreement between the PUD and Mr. Starritt, and all future development agreements, include a statement that there will be no occupancy of facilities until everything is signed off by the District. Director Kuttel expressed concern regarding problems encountered in the past over collection of fees, and Mr. Ward explained how the problem could be controlled. Counsel noted that fees described on page 3 of the agreement must be paid upon execution of the document, and any additional fees are required to be paid prior to the start of construction. Some discussion ensued regarding the District's Water Rule 21 and Electric Rule 15 pertaining to line extensions, payback provisions, and related admin- istrative costs. It was decided the Board would consider amending the line ex- tension policy to include a charge for administration at the November 1, 1982, Board meeting. I With respect to inspection of construction to read, "Under the direction of the District' be authorized on the construction from time to , Page 8, No. 17 is to be changed > General Manager, inspection shall time..." I Note was made of the required $500 deposit for reimbursement of consultant and inspection fees, which has since been increased to $750. Director Corbett moved, and Director Huber -seconded, that the Board adopt Resolution No. 8250 authorizing the execution of the development agreement and approving plans and specifications for the Mark Starritt development, and that Counsel be directed to prepare the agreement in final form. ROLL CALL: Van- Landingham, absent; Kuttel, abstain; all other Directors, aye. SO MOVED. CONSIDERATION OF RESOLUTION AUTHORIZING THE PRESIDENT AND CLERK OF THE BOARD TO EXECUTE AN AGREEMENT FOR CONSTRUCTION AND OWNERSHIP OF DOMESTIC WATER SUPPLY SYSTEM, PONDEROSA RANCHOS ,_PLACER COUNTY, CALIFORNIA Mention was made of Dan Cook's letter of October 1st, which notes that the prorata share of the Rule 21 line extension that is assignable to Ponderosa Ranchos is $54,429.19, which differs from the capacity acquisition costs pre- viously identified. The Manager was directed to investigate and inform the Board regarding this matter. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION AND FILING OF NOTICE OF DETER- MINATION - CROSBY ANNEXATION The Board, after being advised of Mr. Ward's intent to attend the LAFCo hearing on the proposed Crosby annexation, indicated approval of the one-owner annexation to the District would be a routine matter, and it would not be nec- essary for him to attend. After review, Director Corbett moved that the Board adopt Resolution No. 82 51 approving the annexation area of Placer County known as the Crosby par- cels and directing the recording of the Notice of Determination. Director Huber seconded the motion. ROLL CALL: VanLandingham, absent; all other Dir- ectors, aye. SO MOVED. 10/4/82 Pg. 3 PIPING DESIGN AND ANALYSIS AND AWWA WATER LOSS REDUCTION SEMINAR FOR ATTENDANCE AND EXPENSES FOR GENERAL MANAGER WARD AUTHORIZATION After appropriate consideration by the B>ard, by consensus, General Manager Ward was authorized to attend the American Water Works Association seminar on water loss reduction to be held in Sacramento on October 27th. Related ex- penses were also approved. RESTATEMENT OF POLICY REGARDING SMI AND TTHS; YEARBOOK ADS In order to save research time, since the policy statement concerning ads in the local schools' yearbooks could not be located, the Board, by motion duly- seconded and carried, authorized the purchase of ads in both the Sierra Mountain Intermediate and Tahoe Truckee High School yearbooks each year. ENGINEER'S REPORT Mr. Ward reported that no Engineer's; Report was received from Mr. Cook for this meeting. While performing an inspection, Mr. Cook was injured and, there- fore, unable to attend the Board meeting. DISTRICT COUNSEL'S REPORT Mr. Simon had nothing to report upon in public session. CORRESPONDENCE Tahoe Fine Arts Council Inquiry was made by Director Huber as to the status of the poles lent to the Tahoe Fine Arts Council. Mr. Simon provided a brief recap of the situa- tion, noted that, as yet, the poles have not been returned to the District, and advised he has turned the matter over to Counsel Graham >f his firm (also a member of the Fine Art:; Council) for diplomatic resolution. Mogul Dane - request for water service In reply to Director Huber's question, Mr. Ward advised that (since the Engineer's Report in March, 1982, whereafter the Board referred the matter- back to Mr. and Mrs. Douglas Mott for decision, and Mr. Ward's recommenda- tion respecting temporary service given in August) no further request for water service from Mogul Line has been received. Union negotiat Lai.'. Since Director Huber will be unavailable on October 12th, Mr. Ward ad- vised he has reschedule 1 the IBEW/District negotiations concerning the re- tirement plan to 1:30 P.M. on Monday, October 18th. FHK - Truckee Cr)B8TO*dl Mr. Ward advised that he has received no response from FHK yet regarding the District's bill for substandard pipe installation at Truckee Crossroads, but indicated he expects no problem with payment. President Maass suggested deducting the appropriate amount from the PUD refund to FHK Investment which was approved earlier in the meeting. Mr. Ward stated this would be possible, and the Board indicated its approval. Ken Peters^ - Carson River Project Mention was made of Mr. Peters' letter respectinq the Carson River project; the Board agreed that the matter should not be pursued until present problems have been resolved resptcting Boca, Prosser and Stampede hydro projects. Aiel 1 Senii r C it. izen _Comp_le_x The Chairman advised that the County has received $80,000 from Aiello for the purpose of e tisttucting the required turn lane to the Senior Citizen Com- plex. Mr. Ward n"ted that the turn lane has been set out on the pole side of the road. Of major concern, he stated, is the location of the telephone duct - I I I 10/4/8.1 Pg. 4 I Pacific Telephone estimates a $JO,000 relocation cost which will have to be deposited by Mr. Aiello before construction begins. Cost of the PUD pole re- location was estimated by Mr. Ward as $11,000. He will be communicating with Mr. Aiello and informing him that this amount must be paid to the District prior to the pole relocation being considered. Director Huber mentioned the requirement for cleanup by Aiello on both sides of the road after completion of the turn lane. Private water lines President Maass advised that the Smythe's would be willing to pay 1/3 of $4,500 for extension of the 6" line to the McCallen property, and noted he thought appropriate documents should be drawn up for all those hooking up to the 1ine. General Manager Ward noted that he has prepared a report concerning the subject water systems to the Water Committee, and requested further Committee deliberation before action is taken by the Board. Granite Insulation President Maass reported that an insulation salesman from Granite Insula- tion Company in Sparks has been performing energy audits for some District customers, making recommendations concerning insulation, and incorrectly ad- vising that the TDPUD is a subsidiary of Sierra Pacific Power Company and will assist with financing. Mr. Maass advised that he has spoken with John Kane, owner of the insulation company, and asked that the misrepresentations concern- ing the District be halted immediately. The Chairman directed Mr. Ward to place a call to Mr. Kane following up on his request. I PLANNING DEPARTMENT NOTICES Sierra Bible Church Mention was made of the conditional use permit application of the Sierra Bible Church; no direction was given. Eel ton Woods With respect to the public hearing scheduled on the environmental impact report prepared for the Felton Woods subdivision. Director Huber mentioned the District has requested an underground electrical system because of the avalanche danger. Jame s M. Sinni t The Board indicated there would be no objection to the applications of Mr. Sinnot for a general plan amendment to regional commercial, a zone change to C2, community commercial, and a site plan to remodel and add to an existing five-unit motel at the west end of Donner Lake. Richard Joseph Mention was made of the zone change application of Richard Joseph for prop- erties on Donner Pass Road. No direction was given. I George Wurst The Board made note of George Wurst's request to amend the general plan to high-density urban single family, and rezone five lots in Meadow Lake Park. CLOSED SESSION The meeting was adjourned to closed session at 8:55 P.M. 10/4/82 Pg. 5 RETURN TO PUBLIC SESSION The Board returned to public session at 9:09 P.M. President Maass ad- vised that legal matters relative to meter tampering, the Garbutt case, personnel matters and Project 79-1 were discussed during closed session. No action was taken or direction given. ADJOURNMENT There being no further business before the Board, the meeting was ad- journed at 9:10 P.M. I TRUCKEE DONNER PUBLIC UTILITY DISTRICT By a tfesident . i2L z Susan M. Craig, Deputy District Clerk I I 10/4/82 Pg. 6