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HomeMy WebLinkAboutMeeting MinREGULAR MEETING October 18, 1982 I The regular meeting of the Board of Directors of the Truckee Dormer Public Utility District was called to order by President Maass at 7:00 P.M. in the TDPUD Board room. ROLL CALL: Directors Corbett, Kuttel and Maass were present. Directors Huber and VanLandingham were expected. CONSULTANTS PRESENT: District Counsel Simon was present; District Engineer Cook was expected. EMPLOYEES PRESENT: Janes W.ird and Susan Craig. OTHERS^RESENT: In addition to Truckee High School government students, Bar- bara Barte, Ken Weakley, Ken Peters of James Hansen and Associates and Joe Suter were present. APPROVAL OF MINUTES Director Corbott moved, and Director Kuttel seconded, that the Board approve the minutes of September 7, 1982, both the regular and special meet- ings, as written. All Directors, aye, by voice vote. SO MOVED. Directors Huber and VanLandingham arrived at this point, 7:02 P.M. approximately I Director Kuttel moved, and Director Corbett seconded, that the secretary be directed to place the minutes of September 20, 1982, in final form as writ- ten. All Directors, aye, by voice vote. SO MOVED. BILLS_F0R_B0ARD APPROVAL .^D^TATEMENT OF GENERAL_FUND After appropriate review of the bills presented for consideration. Direc- tor Corbett moved that the bills listed be approved for payment. Director Kuttel seconded the motion. All Directors, aye, by voice vote. SO MOVED. After brief discussion of the Martis Valley Substation financial situa- tion, Director Kuttel moved that the Board approve the related substation bills in the amount of $106,357.90. Director Huber seconded the motion. All Directors, aye, by voice vote. SO MOVED. COMMITTEE REPORTS Director Corbett noted that he spoke with George Rasmussen about proposed development in the southwest corner of the Alder Creek/Highway 89 area. He in- dicated he would be walking the property with Mr. Rasmussen on October 21st, and invited the General Manager and Water Committee to accompany them since the District is in need, in his opinion, of connecting power transmission and water lines between Tahoe Donner, Prosser Heights and Prosser Lakeview, MAN AGE R_' S REPORT Sale of Timber I Mr. Ward requested that the Board authorize the issuance of a call for bids for cutting and removing the bark bettle infested trees located on Dis- trict property. The draft resolution and wood products purchase agreement were perused. It was noted that the Tonini Springs and Southside Complex are the subject properties. Some discussion respecting the adequacy of the performance bond ensued; it was decided that $250, or approximately 10% of the bid, was ap- propriate. Director Corbett moved that the Board authorize Jim Ward to issue a call ft bids as specified in the draft resolution (No. 8252), with the bid award to take place at the November 1st meeting. Director Huber seconded the motion. ROLL CALL: All Directors, aye. SO MOVED. Dan Cook arrived at this time - 7:14 P.M. 10/18/82 Pg. 1 PROJECT 79-3 WATER SYSTEM IMPROVEMENTS District Counsel Simon advised that, because of possible litigation, this matter should be discussed in closed session. MARTIS VALLEY SUBSTATION - SCHEDULING OF DEDICATION CEREMONY The General Manager n< ted that the Martis Valley substation should be on-line by the end of October. After some discussion, the Board decided to hold a dedication ceremony on Saturday, November 6th at 11:00 A.M. The draft invitation was reviewed and approved, and the President indicated a list of in- dividuals to be invited to the event would be provided to the Secretary. WAPA POWER ALLOCATION Ken Peters, the District's consultant in the WAPA power allocation matter, reported that the meeting scheduled for October 20th has been postponed due to Sierra Pacific Power Company's need for additional time to prepare their calcu- lations. The information should be ready in three weeks. Mr. Peters noted Steve Oliver of WAPA has been most helpful and cooperative. President Maass indicated he would be in Reno soon, and would visit with appropriate SPPCo of- ficials in an effort to expedite delivery of the District's two megawatt alloca- tion. SOLAR INSTALLATION Bob Hill, associated with Richard Racich in the Solar King venture, re- ported that Mr. Racich's lack of contact with the District regarding the solar installation at the Mikelich's residence was due to a death in the family, and it is his intention to follow through with the installation. I Mr. Hill noted that because of the distance from the collector to the storage area, the amount of insulation and pipe necessary, and the difficulty of working on a metal roof, the cost to the District would be increased by $250. Some mention was made of the cost of the components, but Mr. Hill did not have the actual figures available. The Board mentioned that Mr. Racich previously agreed to install the system at no cost other than payment for the equipment by the PUD. The Board determined to table the matter to the next meeting, and request that Mr. Racich be in attendance at that time to conclude this project. President Maass advised he would follow up with a letter to Mr. Racich. I PUBLIC: HEARING -_ HYDROELECTRIC DEVELOPMENT -BOCA - PROSSER - STAMPEDE It being 7:30 P.M., the Chairman opened the public hearing on hydro development at Boca, Prosser and Stampede. The Chairman explained that the District is presently purchasing fossil fuel power from Sierra Pacific Power Company. Development of the Boca, Prosser and Stampede hydro projects would result in generation of 5MW of non-firm power, approximately 25% of the District's usage. In answer to questions posed by the students present in the audience, President Maass advised that the cost to develop the three projects would be between six and ten million dollars; he spoke of the District's efforts to amend Senate Bill 306, and pending negotiations regarding obtaining rights to develop Stampede. The Chairman answered that water levels would con- tinue to be controlled by the Water Master. In response to I question posed by another student, Ken Peters of James Hansen and Associates noted that actual construction of the projects could be completed in nine months; however, actual completion would be Oc- tober 1984 at the earliest (allowing time to obtain the necessary permits and following the established government procedures) . I President Maass spoke of financing, a 40-year bond issue, the Pyramid Tribal Council protest, savings to District users over a ten to fifteen year period, and the possible job opportunities for local residents during the construction perios. There being no further questions or comments from the audience, Pres- ident Maass closed the public hearing. He indicated there would be no action at this time; the hearing was held solely to obtain public input on the pro- posed development. 10/1S/82 Pg. 2 DISCUSSION AND POSSIBLE DIRECTION RESPECTING SPHERE OF INFLUENCE The Chairman explained the Local Agency Formation Commission require- ments relative to establishing a sphere of influence. It was determined that it would be necessary to conduct a public hearing prior to submitting the sphere of influence map to LAFCo, and the President directed that the hearing be scheduled and advertised for 7:30 P.M. at the November 1st meet- ing. I POSSIBLE AWARD OF BID ONE REMOTE RADIO BASE STATION AND TONE REMOTES General Manager ,'ard advised that two bids for a tone remote radio base station and tone remotes were received by the District. The approxi- mate difference between the bids was only $20. In order to allow sufficient time to evaluate the bids and performance of the suppliers, the award was tabled to the November 1st meeting. I CONSIDERATION OF RESOLUTION ACCEPTING EASEMENT FROM CARNELLE GREEN (MARTIS VALLEY SUBSTATION) Since the subject easement has not yet been returned by Carnelle Green, this matter was put over to the next regular meeting. CONSIDERATION OF RESOLUTION DECLARING EQUIPMENT SURPLUS AND CALLING FOR BIDS After a cursory review of the draft, Director Huber moved that the Board adopt Resolution No. 8253 declaring certain items surplus and issuing a call for bids. Director Corbett seconded the motion. Bids will be accepted up to the hour of 4:00 P.M. on October 27, 1982, and awarded by the Manager at that time. ROLL CALL: all Directors, aye. SO MOVED. REVIEW OF DISCIPLINARY AND GRIEVANCE PROCEDURES - POSSIBLE DIRECTION This matter will be discussed during closed session, President Maass advised. CONSIDERATION OF DEFERRED INCOME PROGRAM - POSSIBLE DIRECTION In response to a question posed by the Board, the General Manager noted there has been no employee input with respect to a deferred income program as yet. He explained the joint powers agreement with other local utilities that would be required in order to implement the program, and suggested the item be put over to the November 1st meeting in order to allow the Directors further time for review of the material provided. CONSIDERATION OF MOUNTAIN FJ.ECTRIC REQUEST PERTAINING TO OUTSTANDING BILL FOR SOMA SIERRA UPGRABi: - POSSIBLE DIRECTION This matter was placed on the agenda at the request of Ken Weakley of Mountain Electric; he noted that he had been partially paid for the Soma Sierra upgrade performed by his company, and had neglected to bill the District for the remaining portion, when he did bill the District, he mistakenly billed the entire amount (including the portion already paid). President Maass directed Mr. Ward to investigate the Mountain Electric bill and, if appropriate, list on the bills presented at the November 1st meeting for approval. I PROJECT 79-1 Ken Weakley and Joe Suter, subcontractors on the 79-1 water system im- provement project, requested advice as to when payment would be made by Con- tractor Knudsen's bonding company. Because of the possible involvement of the District in litigation pertaining to Project 79-1, District Counsel ad- vised it would be discussed in closed session. President Maass assured the subcontractors that the District is doing everything possible on their behalf. DISTRICT ENGINEER'S REPORT District Engineer Cook presented a written report to the Board. No discussion was held concerning its content. A copy has been attached to these minutes for reference. 10/18/82 Pg. 3 Ponderosa Ranchos The Chairman mentioned that he and Mr. Ward saw Geroge Edmondson, Manager of the Truckee Tahoe Airport, recently and briefly discussed the Airport's request to position their beacon on top of the District's water tank. President Maass directed that Mr. Edmondson be provided with a copy of the District's agreement with the California Highway Patrol for use as a sample in preparing a proposed agreement between that District and the PUD. When such agreement is ready for Board review, the Airport District is to contact the PUD and ask that it be placed on the agenda. I DISTRICT COUNSEL'S REPORT District Counsel Simon advised that he will report to the Board during closed session on several matters. Fine Arts Council Mr. Simon reported that the Fine Arts Council would be paying the District for the eight power poles lent to that organization for lighting during the Shakespere festival. Due to some misunderstanding, the poles were not returned; now, they have offered to pay the District's cost - $178.50 per pole. Application of the bidding requirements was discussed, and it was determined that the District should accept payment for the poles,. CORRESPONDENCE The Downtown Merchants Association street light project and Director Corbett's personal letter to the editor of the Sierra Sun were mentioned; there was no discussion or comment from the Board. PLANNING DEPARTMENT NOTICES Ptesident. Maass advised there were no Planning Department notices of importance to the District since the last Board meeting. I Jay Fenton - Energy Unlimited For the re<-ord, Counsel Simon advised that his firm has ownership interests in Jay Fenton's development of Energy Unlimited (located behind the law firm of Wood, Porter, Simon and Graham). S tar r i 11 do ve lopme nt agreerm int President Maass advised that he has signed the Starritt development agreement prepared by Counsel in final form as directed by the Board. Engineering Department The Chairman complimented the General Manager on the September Engineering Department status report, which was presented to the Board for their information. CLOSED SESSION The Board adjourned to closed session at approximately 8:40 P.M. RETURN TC : JtniC SESSION The meeting was returned to public session at 10:57 P.M. President Maass indicated the 79-1 Project, Garbutt case, labor negotiations and hydroelectric projects as they relate to negotiations were topics of dis- cussion during closed session. BOCA - PROSSER - STAMPEDE HYDROELECTRIC PROJECTS President Maass directed that the Secretary schedule an appointment for him with David Gudgel of the Department of Interior in Washington, D. C. for November 4, 1982, as early in the morning as possible, and leave a I 10/18/82 Pg. 4 message at the high school advising him with respect to the details. ADJOURNMENT I There being no further business before the Board, the meeting Mat adjourned at 10:58 P.M. TRUCKEE DONNER PUBLIC UTILITY DISTRICT P/esident (A A >». Susan M. Craig, Deputy Distifttt Clerk I I 10/ie/si pq. s