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HomeMy WebLinkAboutMeeting MinREGULAR MEETING November 1, 198: I I The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:01 P.M. in the TDPUD Board room. ROLL CALL: Directors Corbett, Huber, VanLandingham and Maass were present; Director Kuttel was expected. EMPLOYEES PRESENT: James Ward and Susan Craig. CONSULTANTS PRESENT: District Counsel Simon and Special Counsel Phelps were present; District Engineer Cook was not expected. OTHERS_PRESENT: Among those present in the audience were Gordon Sunde, Dave Hutton, June Eichele, Doug Parker, Jan Cutts, Tim Schultz and several other Tahoe Truckee High School government students. APPROVAL OF MINUTES Director Huber moved, and Director ttorbett seconded, that the minutes of September 20, 1982, be approved. (Director Kuttel arrived at this point, 7:02 P.M.) All Directors, aye, by voice vote. SO MOVED. Director Huber moved, and Director Corbett seconded, that the minutes of October 4th be typed in final form as amended. All Directors, aye, by voice vote. SO MOVED. STATEMENT OF GENERAL FUND AND BILLS FOR BOARD APPROVAL The LAIF transfer, bill from Stringari for engineering office blueprints, and OB's Board bill were mentioned. After review. Director Kuttel moved, and Director Corbett seconded, that the bills be approved for payment. All Dir- ectors, aye, by voice vote. SO MOVED. After review, it was duly moved and seconded that the bills pertaining to the Martis Valley Substation in the amount of $11,553.44 be approved for payment. SO MOVED by voice vote. MANAGER'S REPORT NRECA Employee Benefit Workshop General Manager Ward requested that the Board approve expenses and at- tendance for Mary Chapman at the NRECA Employee Benefit Workshop to be held in Seattle on November 3rd and 4th, since the District is in the process of reviewing employee insurance benefits. It was duly moved, seconded, and passed that the Office Manager be authorized to attend, and that her ex- penses be paid by the District. MARTISWOODS ESTATES I Mr. Ward advised the Board of his meeting this date with Mr. Davis, developer of Martis Woods Estates. Mr. Davis requested an explanation with respect to the assessment district cost and District Rule No. 21 re- imbursement, and also asked for a total accounting of the costs from the start of the project. Mr. Davis noted to Mr. Ward that he felt the $56,533 for the easement to install facilities across the Fowle property should be included in the payback on the elevated tank since each lot, regardless of its pressure zone, would be benefitting from both tanks. Mr. Davis suggest- ed that the first developer after him pay Rule 21 costs to him. He request- ed that he be allowed to discuss these items with the Board and Mr. Cook at the November 15th meeting. TIMBER SALE Since Gordon Sunde, the only bidder on the timber, was present in the audience, President Maass moved to discusson of this item. 11/1/82 Pg. 1 District Counsel Simon noted that, although the bid submitted by Mr. Sunde was for $14 per cord (an amount less than the minimum required in the bidding documents and as recommended by the Licensed Forester) it appears to be in order, and was accompanied by a performance bond of $2 50. The District's policy pertaining to the waiver of irregularities in bids was briefly discussed. The Board talked about the urgency of removing the beetle-infested trees prior to the spring hatch in order to protect the healthy trees, access to the trees, weather conditions, and clean up of the sites. Mr. Ward indicated he would like the treos on the Tonini Springs property removed first. Director Kuttel noted that he thought perhaps some of the trees belonging to the District at that site had been removed recently by unauthorized persons. Mr. Ward advised that Frederick Kohler has employed Jim Norton to remove trees from Hilltop, which is located adjacent to Tonini, but said he would check to make certain District trees were not also being removed. I The Board discussed with Mr. Sunde whether he thought he could remove the trees before the December 15th deadline set forth in the proposed con- tract, and the possibility of weather conditions hampering his efforts. After deliberation, Director Huber moved that the Board reject Mr. Sunde's bid on the basis that it was lower than the minimum amount per cord called for in the invitation to bid. Director Kuttel seconded the motion. ROLL CALL: Corbett, no; Huber, aye; Kuttel, aye; VanLandingham, no; Maass, aye. SO MOVED. Director Corbett moved, and the motion was duly seconded, that the Manager be directed to handle removal of the trees. All Directors, aye, by voice vote. SO MOVED. Mr. Sunde's check in the amount of $250 was returned. PUBLIC HEARING -J3ISCUSSION_AND POSSIBLE DIRECTION RESPECTING DISTRICT'S SPHERE OF INFLUENCE I President Maass explained the Local Agency Formation Commission's requirements regarding the filing of a boundary map delineating future growth and, thereafter, at 7:45 P.M., opened the public hearing. Several questions were answered regarding the proposed sphere of in- fluence, future growth, present size of the District, obtaining additional power sources to serve new customers, water rights, and protection of the aquifer. The hearing was then closed. Mr. Ward advised that a metes and bounds description of the boundary would be required by LAFCo. Director Corbett moved, and Director Huber seconded, that the Board direct the Manager to have the necessary docu- ments prepared. SO MOVED by voice vote. MARTIS_ VALLEY SUBSTATION The Chairman advised that an informal dedication of the Martis Valley Substation will be held on Saturday, November 6th. BOCA - PROSSER - STAMPEDE HYDRO PROJECTS Mr. Ward noted that the report on the District's proposed hydro pro- jects at Boca and Prosser is ready for delivery to the Paiute Tribal Council, and the Chairman commended him for preparing a very thorough presentation. Mr. Ward will be delivering the reports to the reserva- tion in Nixon tomorrow. I SOLAR INSTALLATION - CONSIDERATION OF CONTRACT WITH SOLAR KING - CONSID- ERATION OF AGREEMENT - MIKELldl/SOLAR KING/TDPUD The President reported that the District hau received a hand-written memo from Richard Racich of Solar King authorizing Bib Hill to act as his representative in the matter of the solai installation. Mr. Racich will provide the appropriate power of attorney to District Counsel Simon. 11/1/82 Pg. 2 Briefly discussed were the additional costs mentioned in Mr. Racich's memorandum having to do with the installation. The Board accepted an in- crease in cost, which amounts to several hundred dollars. * I The proposed contract between the District and Solar King was reviewed. Page 2, Item B(l) is to include the sum of $1,883; Page 3, Item C(2) is to include public liability insurance in the amount of $500,000 for injuries, including accidental death, to any one person and subject to the same limit for each person, in an amount not less than $5,000,000 on account of one accident, and contractor's property damage insurance in an amount not less than $100,000. Mr. Simon recommended that the Board accept Mr. Hill's signature on the contract subject to receipt of Mr. Racich's power of attorney prior to commencement of work. I Director Corbett moved, and Director Huber seconded, that the Board authorize the President to execute the contract on behalf of the District. All Directors, aye, by voice vote. SO MOVED. TONE REMOTE RADIO BASE STATION AND TONE REMOTES - POSSIBLE AWARD OF J3ID It was Mr. Ward's recommendation that the Board award the contract for a tone remote radio base station and tone remotes to the low bidder, Gen- eral Electric Company. He noted both Motorola and GE have good quality products and offer the same level of service response. Director Huber stated that, in her opinion, General Electric does not work as well as Motorola in the mountains. Counsel advised the bids were in order. Mr. Ward noted funds for the base station and remotes were included in the 1982 budget. Director Kuttel moved, and Director VanLandingham seconded, that the Board award the bid to General Electric in the amount of $6,593.<>R. ROLL CALL: Directors Kuttel, VanLandingham and Maass, aye; Director Huber, ab- stain; Director Corbett voted "no," and stated he preferred Motorola's products. SO MOVED. DEFERRED COMPENSATION PLAN Director Huber briefly explained the proposed deferred compensation plan. It was noted that the President of the Board, rather than the Gen- eral Manager, should execute the joint powers agreement. The draft reso- lution and agreement are to be amended to incorporate this change. Some discussion ensued, and Counsel was asked to determine if the Board Members may contribute to this plan, if adopted. The matter was put over to the next regular meeting. CJtoSBYJ^EXATION - CONSIDERATION OF RESOLUTION ORDERINGANNEXATION OF LAND" TO DISTRICT I After examination of the proposed document, Director Huber moved, and Director Corbett seconded, that the Board adopt Resolution No. 8254 order- ing annexation of land to said District - real property in Martis Valley owned by Latrell and Martha Crosby. ROLL CALL: All Directors, aye, by voice vote. SO MOVED. PROSSER LAKEVIEW ESTATES,_ UNITS 1 THROUGH 5 - CONSIDERATION OF_RESOLUTION APPROVING"AND ACCEPTING WATER AND "ELECTRICAL SYSTEMS It was noted to the Board that, although the District has served Prosser Lakeview Estate.'; with power and water for ■ numbur of years, its systems have never been formally accepted by the Diatl id . Distxii t Counsel suggested obtaining copies of the t.>|> r,ln«i t i i hi- subdivision maps for each unit to determine if a previous B>>U 1 i| i i v. .1 the plans. Thereafter, Director Huber moved that the 1- -aid i l pi h. ,n i, N . ratifying the approval and acceptance el thi PrOMMI I.-ikevn-w btlUti Units 1 through 5, water and electrical -.; '■■.«■,. :,.i. • i :|« •' ed the motion. ROLL CALL: All Directors, iye. SO MOVH}. 11/1/82 P<J. 3 CONSIDERATION OF RESOLUTIONS FOR EASEMENTS (RELOCATION OF POWER LINES) - HORMAN AND CATHOLIC BISHOP OF SACRAMENTO After reviewing the proposed resolutions, Director Corbett moved that the Board adopt Resolution No. 8256 accepting a public utility easement from Daniel J. and Laura M. Horman. All Directors, aye, by voice vote. SO MOVED. Director Kuttel moved, and Director Corbett seconded, that the Board adopt Resolution No. 8257 accepting a public utility easement from the Catholic Bishop of Sacramento. All Directors, aye, by voice vote. I DISTRICT ENGINEER'S REPORT The Engineer was not present, and there was no written report. DISTRICT COUNSEL'S_REPORT Counsel Simon advised he would report on several items during closed session. CORRESPONDENCE Framb Lni The Chairman made note of recent correspondence from Mr. Fr.tmbini thanking District staff for answering his letter of complaint. Benjamin Winter Relating to the District's request of Dr. Winter to provide the PUD with an easement for electrical distribution lines. Director Hubec as- certained that he would be subject to facility and connection fees when he develops his property. PLANNING DEPARTMENT NOTICES I 11 Director Huber mentioned the proposed 7-11 Valley Road; no District response is required. WATER QUALITY »n Highway 267 and Martis Director Kuttel noted his concern over the addition of chlorine to the down town and Tahoe Dormer Water By tems. Several customer:, complained to him personally, he said, and he recoasnnded more system flushing at cer- tain times of the year rather than using chlorine to resolve the stale water problem. AIELLO/SENIOR 7.EN HOUSING Mr. Ward advised that, as yet, Mr. Aiello has not paid required funds to the District for relocation of the power poles as required for con- struction of the turn lane to the Senior Citizen project. He indicated the District would not begin work on the project until appropriate amounts are received. Some discussion ensued regarding the County Planning Depart- ment's recommendation that no permanent occupancy permits be issued until work on the Senior Citizen project is completed to its satisfaction. : SESSION The meeting was adjourned to closed session at 9:09 P.M. by President M.i.i: ,-, . l RETURN SESSION The weetinq was returned to public session at 10:50 P.M. The Chair- man i.lvisi'd that tin- uarbutt matter. Project 79-1 and labor negotiations 11/1/82 Pg. 4 y were discussed during closed session. No action was taken or direction given. ADJOURNMENT I The meeting was adjourned at 10:51 P.M., as there was no further bus- iness before the Board. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Axw~-,£ C+W Ppfaident s* -.-«» — * .- >ar > i<=**^^ Susan M. Craig, Deputy Diitttict Clerk I I 11/1/82 Pg. 5