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HomeMy WebLinkAboutMeeting MinREGULAR MEETING December 6, 1982 I The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order by President Maass at 7:18 P.M. in the TDPUD Board room. (The delay in starting time was due to the fact that the special meeting with the District's auditor did not adjourn until 7:06 P.M., and a brief recess was held upon adjournment). ROLL CALL: Directors Corbett, Huber, Kuttel, VanLandingham and Maass were present. I I EMPLOYEES PRESENT: James M. Ward and Susan Craig were present. CONSULTANTS PRESENT: District Engineer Cook and Counsel Simon were present. OTHERS PRESENT: Among those present were John Davis, Frederick Kuhler, Donna Waymire, Kimberly Harp and Peter Gebhardt. REORGANIZATION OF THE BOARD - BISECTION OF OFFICERS Director Huber nominated Jim Maass for President of the Board for the coming year; there were no other nominations, and the nominations ware closed. After a voice vote was taken, a unanimous "aye" vote was recorded. Director Huber nominated Dick VanLandingham for Vice President of the Board. There were no further nominations, and the Board voted unanimously in favor of Mr. VanLandingham's appointment to the office. Director Corbett nominated Roberta Huber for Treasurer of the Board; there were no further nominations. Thereafter, nominations were closed, and the Board voted unanimously in Mrs. Huber's favor. APPROVAL OF MINUTES Director Corbett moved, and Director Kuttel seconded, that the minutes of October 18, 1982, be approved as written. All Directors, aye, by voice vote; SO MOVED. Director VanLandingham seconded the motion made by Director Kuttel that the Secretary be directed to prepare the minutes of November 1, 6 and 8, 1982, in final form. All Directors, aye, by voice vote; SO MOVED. STATEMENT^ OF GENERAL FUND AND BILLJ3 FOR BOARD APPROVAL After listening to District Engineer Cook's explanation of his charge for Board neeting preparation on the Martiswoods matter, Director Corbett moved that the bills listed be approved for payment. The motion was duly seconded and unanimously passed by voice vote. Manager Ward briefly reviewed the Martis Valley Substation status report and related bills. Thereafter, Director Kuttel moved, and Director VanLanding- ham seconded, that the Substation bills in a total amount of $12,931.58 be ap- proved for payment. All Directors, aye, by voice vote; SO MOVED. COMMITTEE REPORTS Wa t e r_ Committee Director Kuttel reported that a Water Committee meeting, at which he, Director VanLandingham and Mr. Cook were present, was held on November 23rd. Discussion of topics considered at the committee meeting was put over to the December 20th Board meeting in order to allow the Directors to be copied with and adequately review the related report. MANAGER'S REPORT General Manager Ward reported that, since the onset of inclement weather, there has been only one major outage; basically, the lines are holding up well, he noted. 12/6/82 Pg. 1 President Maass advised the Manager of District policy whereby Board mem- bers are notified whenever there is a major outage so they may pass on the in- formation to individuals contacting them. REQUEST OF DISABLED PERSONS COMMITTEE FOR USE OF BOARD ROOM ON MONTHLY BASIS It was the request of the Disabled Persons Committee, a subcommittee of the Tahoe Truckee Health Council, that they be permitted to use the District's Board room on a monthly basis - the first meeting to be held December 13th, and thereafter on the second Tuesday of each month. District Counsel advised that the Committee should be required by the District to have adequate insurance, and that an indemnity agreement between the Committee and the PUD be prepared. After some discussion, Director Huber moved, and Director Corbett seconded, that the Board approve the concept of the Disabled Persons Committee using the TDPUD Board room on the second Tuesday of each month (with the exception of Dec- ember, when they will meet on December 13th); and that the President be authorized to execute a simple agreement between the Committee and the PUD which will be drawn up by District Counsel. ROLL CALL: Director Kuttel abstained from voting and not- ed he would prefer to examine the agreement prior to authorizing its execution; Director VanLandingham abstained due to his involvement with the Committee. All other Directors, aye. SO MOVED. The General Manager indicated that the District would construct the neces- sary wheel chair ramps for easy access by disabled persons. BOCA, TROSSER AND_STAMPEDE_HYDRO_ PM^I§_^OSSIHLE^ ACTION._AND/O^D I ACTION President Maass mentioned his recent letters and memos to file pertaining to his visit to Washington, D. c. on the District's hydro projects. He noted he felt the trip was very productive, and indicated the "fruits of labor are now starting to come forth." He further advised that Board decisions regarding the District's future course of action relative to hydro development should bo address- ed soon. Also, letters received by the Board today from Peter Kissel, Special Counsel, should be reviewed, the Chairman noted, prior to the December 20th Board meeting. District Counsel Simon advised that in his report on the Washington trip he too made specific recommendations on hydro development by the District for consideration at the next regular meeting. He indicated that, after discussing the matter with Mr. Ward, he felt Ken Peters of James Hansen and Associates was capable of a portion of the FERC license preparation (which would be less expen- sive than O'Connor and Hannan compiling the entire filing). He reported that he and the Manager met with the Paiute Tribal Council's attorney last week, and the Indians have agreed (by a six to four vote) to withdraw their protest based upon the District meeting certain conditions. Director Corbett moved that the Board authorize Mr. Simon to negotiate with Michael Thorpe (Tribal attorney) and thereafter prepare an agreement for consideration by the Board at a special meeting which will be scheduled by the President at the appropriate time. The motion was duly seconded and passed. Briefly discussed was the bill presented by O'Connor and Hannan for their services, and the Board's previous request of Mr. Simon to monitor that firm's performance and related expense. MARTIS VALLEY SUBSTATION - CONSIDERATION OF RESOLUTION ACCEPTING GREEN EASEMENT I I After review of the draft documents. Director Kuttel moved that the Board adopt Resolution No. 8260 accepting a public utility easement from Carnelle Green for the Martis Valley Substation distribution lines. The motion was seconded by Director VanLandingham. ROLL CALL: All Directors, aye. SO MOVED. I CONSIDERATION OF RESOLUTION RESCINDING RESOLUTION NO. 82 2 2 AND ADOPTING A RE_ VISED CIVIL SERVICE SYSTEM_AND pj^IPI4JWRY__PROCEDURE Manager Ward advised that Counsel Phelps requested this matter be put over to the December 20th meeting. The Board agreed. CONSIDERATION AND_POSSIBLE_ DIRECTION - LONG-TERM DISABILITY Si RCTI RE MEN T PLANS Consideration of the long-term disability and retirement plans was also put over to the next regular meeting. 12/6/82 Pg. 2 REVIEW OF WARD-YOUNG ARCHITECTS' PROPOSAL - OFFICE SPACE ANALYSIS -^POSSIBLE DIRECT [ IN AND/OR ACTION In response to Director Huber's question, Mr. Ward advised that he had not contacted any of the other local architects and requested a quote for prep- aration of an office space analysis. The Board asked that he do so, and tabled the matter to the December 20th meeting. I SOCIAL SECURITY WITHDRAWAL - CONSIDERATION AND POSSIBLE ACTION Manager Ward explained the procedure necessary for the District to protect its right to withdraw from contributing to social security, and noted the Dec- ember 10 filing deadline. He advised that, after filing, the District will be alloved two years to investigate alternate coverage and determine whether or not to proceed with withdrawal. An informal poll of the employees resulted in all but one voting for withdrawal; an official vote is currently being taken. After some discussion, Director Huber moved, and Director Corbett seconded, that the Board adopt Resolution No. 8261 authorizing the execution and filing of .in application requesting termination of the Social Security agreement between the District and the State of California contingent upon the result of the formal employee vote. ROLL CALL: Maass, no; all other Directors, aye. SO MOVED. It was noted that there would be adequate time for meet and confer sessions with the Union if the employees decide to proceed with withdrawal. DISCUSSION AND POSSIBLE DIRECTION RE PUBLICATION OF IONTHLY NEWSLETTER I President Maass suggested the District consider publishing a monthly news- letter since, in his view, the local news media does not adequately cover PUD items of importance and interest. Mention was made of the District's legal requirement to publish certain notices in the Sierra Sun regardless of other advertising, and items of interest on the reverse side of the bill at no additional postage cost. No direction was given or action token. PROJECT 79-2 - WATER SYSTEM IMPROVEMENTS Although not on the agenda, since Mssrs. Suter and Weekley were in the audience, the Chairman agreed to discuss the current status of payment to local subcontractors for construction of the 79-1 water system improvements. District Counsel advised that the Notice of Completion on the project was filed with the County subsequent to resolution of several problems with the surety company. He indicated that settlement payments to the subcontractors would be made by the surety company prior to the expiration of the 35-day notice period. He fur- ther noted that there remains pending litigation relative to the matter and, there- fore, all aspects of the situation could not be discussed treely in open session. MARTISWOOPS ESTATES - DISCUSSION AND POSSIBLE DIRECTION John Davis, representing Martiswoods Estates, was present in the audience to discuss provisions of the development agreement and their account with the District. His questions dealt primarily with how the costs were determined, what is included in the assessment district proceedings, and the Rule 21 payback pro- visions. I Relating to contracts for the Martiswoods improvements included in the as- sessment district proceedings and under the direct control of Placer County, Mr. Cook advised that the County and Mr. Davis provided the values with which the Rule 21 payback and basic project have been based upon. Mr. Cook noted there are five separate centers of effort, each having an assigned value based upon the Gran- ite and PDM bid proposals. It was noted that developers of Martiswoods were required to install a line through the Fowle property at a cost to Mr. Davis of $56,533. Mr. Davis request- ed that this amount be included in the Rule 21 reimbursenent. The District En- gineer stated that the water facilities within the easement are contained in the Rule 21 provisions; he felt it would be inappropriate to include the right of My cost for the major thoroughfare as a refundable water system expenditure. As to h. K the total number of lots benefitting was determined, Mr. Cook indicated Utia was based on general densities provided in the Placer County Planning process. He also noted that, in some cases, the lot sizes are smaller than those found in the Martiswoods and Ponderosa Ranchos developments. Discus- sion ensued concerning the Rule 21 reimbursement. Mr. Ward suggested the Board 12/6/82 I- 3 do away with the practice since administration costs are so high; the Board ag- reed to discuss this possibility at the December 20th meeting. The basic cost to the initial developer for improvements which will sub- sequently benefit others, and the liklihood of potential developers ever consum- mating their plans was discussed. Manager Ward brought forward the need for the development agreements to set forth definite, specific provisions in order for staff to follow through with implementation. Relating to Mr. Davis1 request that consideration be given to the idea of payment by Ponderosa Ranchos of the capacity acquisition costs due, with others in turn repaying Ponderosa Ranchos, the Board agreed upon denial of the request. In answer to Mr. Davis1 questions pertaining to Cook Associates charges, Mr. Cook explained that inspection fees collected by the District from developers are based on a percentage of construction cost. The time spent on inspection of in-ground facilities and tanks is not necessarily directly proportional to the cost of those facilities or the percentage multipliers that are contained within the District regulations. Mr. Ward advised that an accounting of the bills sub- mitted to the District for the projects has been provided to Mr. Davis, and any further questions relative to this matter should be decided by himself and Mssrs. Davis and Cook, as no policy decision is involved. The Board was in agreement. HILLTOP AT TRUCKEE - DISCUSSION AND POSSIBLE DIRECTION I Frederick Kohler of Hilltop at Truckee had questions of the Board pertaining to fees involved with installation and connection of fire hydrants and sprinkler systems, and Truckee Fire District standards and regulations. Provisions of the development agreement between him and the District were also discussed. After Mssrs. Simon, Cook and Ward consulted, the Board referred the matter to the Manager and Engineer for a review of the development agreement provisions respecting Rule 12 and possible recalculation of the figures. Mr. Ward advised he would ultimately provide a letter to Mr. Kohler setting forth their interpre- tation. ENGINEER'S REPORT The Board had no specific matters upon which Mr. Cook was asked to report. COUNSEL'S REPORT I Mr. Simon stated he would report upon several items during closed session. CORRESPONDENCE With respect to Supervisor Sutton's correspondence dealing with the Forest Service land trade of two parcels in the proximity of McGlashan Spring, the Board asked the Manager to reseeirch the matter and respond if necessary. PLANNING DEPARTMENT NOTICES Notices concerning the Martis Valley General Plan, Christopher Eaton and Donner Investment Partners were mentioned; no action was necessary. CLOSED SESSION At 11:40 P.M. the Chairman adjourned the meeting to closed satsion, RETURN TO PUBLIC SESSION The meeting was returned to public session at approximately 12:11 A.M. Legal matters, Union negotiations, personnel matters, Project 79-1 and land acquisition were matters discussed during closed session. ADJOURNMENT I There being no further bu .i.w ■ before the Board, the meeting was adjourned at 12:13 A.M. Deputy District Clerk s^,^ /i^-^rr: .Wiles A. Haass, President UCKEK DONNER PUBLIC UTILITY DISTRICT 12/6/82 Pg. 4