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Home My WebLink About15 Draft MInutes 2022-04-06 v2MEETING MINUTES April 6, 2022 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 pm by President Finn. 2. ROLL CALL Directors; Aguera, Harris, Laliotis, Vice President Bender, and President Finn. EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Joe Horvath, Jillian Steward, Neil Kauf- man, Chad Reed, Scott Crow, Roe Vernon, and Shanna Kuhlemier. OTHERS PRESENT — Steve Gross, District Counsel. 3. PLEDGE OF ALLEGIANCE 4. CHANGES TO THE AGENDA — none. 5. PUBLIC INPUT — One public comment in response to the Broadband Committee. One public comment that will not be read at the meeting due to evolving policy. The policy going forward, when someone is in person, they will provide a comment during the item. Written comment submitted requires an indication that the comment should be read during the meeting. Otherwise, it will be dissem- inated to the Board and made part of the record. Bob Marshall, Plumas Sierra Telecommunication, provided a public comment read into the record and available upon request. 6. DIRECTOR UPDATE This item provides time for Directors to comment on any item within the purview of the District. 7. GENERAL MANAGER UPDATE General Manager Wright provided an update. PUBLIC HEARING 8. At 6:00 pm, or soon thereafter as possible, a public hearing will be conducted to receive comments from a member of the public regarding: Conduct a public hearing in Consideration of Adopting Ordinance 2022-01, Amending Water Connection Fees and Water Meter Box Upgrade Fees. This item involves updating and setting water connection and meter box fees. President Finn opened the public hearing for any person to testify in support or opposition to Ordinance 2022-01. Patrick Flora, Contractors Association of Truckee Tahoe, submitted a comment publically read and available per request. President Finn closed the public hearing. Vice President Bender moved, and Director Aguera seconded that the Board approve staff recommendation. The motions passed (4-1), by a roll call vote. Director Harris votes no, re- questing a phased approach to fees. 9. At 6:00 pm, or soon thereafter as possible, a public hearing will be conducted for receiving comments from member of the public regarding: Conduct a Public Hearing in Consideration of Adopting District Resolutions 2022-06, 2022-07, 2022-08, and 2022-09 continuing Annual Electric and Water Standby Charges. This item involves the continuation of annual electric and water standby charges. President Finn opened the public hearing for any person to testify in support or opposition to the 2022 standby charges. Seeing none, President Finn closed the public hearing. Director Laliotis moved, and Director Aguera seconded that the Board approve staff recom- mendation. The motions passed (5-0), by a roll call vote. Director Harris pulled item number 10. CONSENT CALENDAR 11. Consideration of a Professional Services Contract for Grant Writing Services Authorize the General Manager to execute a professional services contract for grant writing services with iParametrics in the amount of $60,000; and authorize the General Manager to execute any ancillary agreement with Northern Califor- nia Power Association (NCPA) as needed for program participation. 12. Consideration to Pre -Purchase Selected Materials for the Pioneer Trail Pipeline Project. Authorize the General Manager to execute a procurement contract with West- ern Nevada Supply in the amount of $25,135.64 plus sales tax for the purchase of selected water pipeline materials for the Pioneer Trail Pipeline Project. 13. Consideration of a Contract for AC Street Paving 2022. Authorize the General Manager to execute a contract with Lakeside Paving and Sealing Inc., for the sum of $172,500 plus a 10% change order authorization for a total not to exceed amount of $189,750. 14. Consideration of a Water SCADA Remote Terminal Unit Procurement 2022. Authorize the General Manager to execute a contract with George T. Hall to pro- vide three new remote terminal units (RTUs) in the amount of $62,358 plus a ten percent change order allowance for a total not to exceed $68,594. 15. Consideration of Approving an On -Call Services Agreement with Altec Industries, Inc. Authorize the General Manager to execute an agreement for the repair of me- dium and heavy-duty fleet vehicles with Altec Industries, Inc. of Dixon, Califor- nia in an amount not to exceed $55,000 for FY22. 16. Consideration of a Contract Amendment with Carollo Engineers to Perform an Engineer- ing Evaluation of the Martiswoods Elevated Tank. Authorize the General Manager to execute a contract amendment with Carollo Engineers to perform services in an amount not to exceed $43,458. 17. Consideration of a Contract with Liquivision for District tanks cleaning and inspection re- ports. Authorize the General Manager to execute an agreement with Liquivision, for cleaning the District tanks and inspection reports in an amount not to exceed $22,269.50. 18. Consideration to Approve the 2022 Wage Range Schedule for Represented Employees. Approve the 2022 represented Wage Range Schedule. 19. Consideration to Approve the Purchase of Equipment Trailers. a. Authorize the General Manager to execute a contract with Felling Trailers, Inc. of Sauk Centre, MN, for the purchase of one (1) Dump Trailer, Felling Model FT-16-2-DT in the amount of $30,073, plus a 10% change order authorization, for a total not to exceed amount of $33,080, plus tax and fees. b. Authorize the General Manager to execute a contract with Felling Trailers, Inc. of Sauk Centre, MN, for the purchase of one (1) Backhoe/Equipment Trailer, Felling Model FT-24-2-T in the amount of $29,543, plus a 10% change order authorization, for a total not to exceed amount of $32,497, plus tax and fees. c. Authorize the General Manager to execute a contract with Felling Trailers, Inc. of Sauk Centre, MN, for the purchase of one (1) Pole Trailer, Felling Model FT-15- UPT in the amount of $24,684, plus a 10% change order authorization, for a total not to exceed amount of $27,152, plus tax and fees. d. Declare Unit 291 surplus and authorize the General Manager to dispose of the Unit at public auction, applying sale funds to the Electric Vehicle Reserve Fund. President Finn called for public comment, seeing none. Vice President Bender, moved, and Director Aguera seconded that the Board approve the consent calendar. The motions passed (5-0), by a roll call vote. 10. Consideration to Retire the Broadband Standing Committee. The Board of Directors retire the Broadband Standing Committee. President Finn called for public comment, seeing none. Director Laliotis moved, and Director Harris seconded that the Board approve staff's recom- mendation. The motions passed (5-0), by a roll call vote. WORKSHOP 20. Purchase Power Review FY21. Provide input to staff on the District's actual versus budgeted purchase power costs and energy consumption for FY21. President Finn called for public comment, seeing none. ROUTINE BUSINESS 21.Approve the Treasurer's Report for April 2022. a. Fund Balances for the Month Ended in January 2022. b. Disbursements for the Month February 2022 — including Government Code Section 53065.5. President Finn called for public comment, seeing none. Director Aguera moved, and Director Laliotis seconded, the Board approve Treasure's Re- port. The Motion was passed (5-0), by roll call vote. 22. Approve the Minutes of March 2, 2022. President Finn called for public comment, seeing none. Director Laliotis moved, and President Finn seconded, to approve the minutes, the Board did not defer the pledge. The Motion was passed (5-0), by roll call vote. CLOSED SESSION 8:09 pm 23. Closed Session Pursuant to Government Code Section 54957 Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review. No Reportable Action. ADJOURNMENT - 9:15 pm. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on May 4, 2022 at 6:00 pm. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Christa Finn, President Respectfully Submitted, Shanna D. Kuhlemier, CIVIC, District Clerk