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ACTION Automated Bulk Water Fill StationPurchase of the Southside Well Consideration for the Approval of the Automated Bulk Water Fill StationPurchase of the Southside Well Consideration
for the Approval of the May 3, 2017 ITEM #11
Consideration for the Approval of the Purchase of the Southside largely based upon the “honor system”The construction water permitting and accountability has been •onsite pump control
switch and 2” discharge hoseAccess to operate the well has been provided through the use of an •access through a District managed use permitpotable “construction” water and has allowed
public -source for nonHistorically, the District has designated the Southside Well #2 as a •BACKGROUND / HISTORY Well Automated Bulk Water Fill StationConsideration for the Approval
of the Purchase of the Southside Well Automated Bulk Water Fill Station
NEW INFORMATION Integrated overhead loading arm for bulk truck/tank filling•Remote access for District customer billing and accounting staff•totalizerAccount historian with user access,
date/time, and water volume •Unique user PIN identification•Automated customer interface•The specifications include:•specification for an automated bulk water filling stationaccountability,
and enhanced security, staff has developed a In an effort to provide a more streamlined permitting process, •Well Automated Bulk Water Fill StationConsideration for the Approval of
the Purchase of the Southside Well Automated Bulk Water Fill StationConsideration for the Approval of the Purchase of the Southside
NEW INFORMATION Yes$49,940AZFlagstaff,Int’l, Inc.AquaflowYes$46,870Aurora, IL, Inc.ElemechResponsiveTotal BidAddressVendor below:A breakdown of the received bids has been provided in
the table •two(2) bids were receivedOn April 25, 2017, the District held a public bid opening, at which time •the Southside Well Bulk Water Fill StationOn April 4, 2017, the District
publicly advertised a request for bids for •Well Automated Bulk Water Fill StationConsideration for the Approval of the Purchase of the Southside Well Automated Bulk Water Fill StationConsideration
for the Approval of the Purchase of the Southside
NEW INFORMATION be the lowest responsive bidder, in the amount of $46,870, Inc. to Elemechwith the District specifications, Staff has determined Following the review of received bids
for completion and compliance •Well Automated Bulk Water Fill StationConsideration for the Approval of the Purchase of the Southside Well Automated Bulk Water Fill StationConsideration
for the Approval of the Purchase of the Southside
FISCAL IMPACT Fund Budget17 Water General -Sufficient funds exist in the Board approved FY16•Well Automated Bulk Water Fill StationConsideration for the Approval of the Purchase of the
Southside Well Automated Bulk Water Fill StationConsideration for the Approval of the Purchase of the Southside
RECOMMENDATION$51,557 plus taxand a 10% change order allowance, for a total amount not to exceed , Inc., in the amount of $46,870, plus tax, ElemechFilling Station to Award a contract
for the purchase of the Southside Well Bulk Water •Well Automated Bulk Water Fill StationConsideration for the Approval of the Purchase of the Southside Well Automated Bulk Water Fill
StationConsideration for the Approval of the Purchase of the Southside
Consideration for the Approval of the Purchase of the Southside Well Automated Bulk Water Fill StationConsideration for the Approval of the Purchase of the Southside Well Automated Bulk
Water Fill Station
Consideration for the Approval of the Purchase of the Southside Well Automated Bulk Water Fill StationConsideration for the Approval of the Purchase of the Southside Well Automated Bulk
Water Fill Station