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Home My WebLink About9-MinutesAgenda Item # 9 To: Board of Directors From: Barbara Cahill Deputy District Clerk Date: October 15, 2014 Minutes for the Meeting Dates Approval of Minutes for September 10, 2014 SPECIAL MEETING September 10, 2014 In accordance with District Code Section 2.08.010, the TDPUD minutes are action onl minutes All Board meetings are recorded on a digital format which is preserved in peope_ tuitv and made available for listening to any interested party upon their request. The special meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:02 PM in the TDPUD Board room by President Laliotis. ROLL CALL% Directors Joe Aguera, Jeff Bender, Bob Ellis, Ron Hemig, and Tony Laliotis were present. PLEDGE OF ALLEGIANCE Director Bender led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT Neil Kaufman, Steven Poncelet, Ian Fitzgerald, Bob Mescher, Stephen Hollabaugh, Michael Holley and Barbara Cahill CONSULTANTS PRESENT Steve Gross OTHERS PRESENT Juanita Schneider, Paul Warmerdam, Ken Hoopingarner and Michael Forshee CHANGES TO THE AGENDA General Manager Holley stated there were no changes to the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Director Hemig wanted to remind the Donner Lake residents of the Block Party on September 27 from 11 Am to 2 PM where the TDPUD Conservation Department and many Truckee agencies will be providing information. PUBLIC HEARINGS PUBLIC HEARING ON DISTRICT ORDINANCE NO. 2014-05, FINDING THE NECESSITY FOR AND ADOPTING A WATER CONSERVATION PROGRAM IN THE EVENT OF A WATER SUPPLY OR DROUGHT EMERGENCY President Laliotis opened the Public Hearing at 6:04 PM. Ken Hoopingarner received the TDPUD letter which stated watering two times a week. But he also read the State ordinance which stated people can water three times a week. He asked what is correct. Juanita Schnedier asked if irrigation applies to both lawns and plants. The District received no written comments. 1 Minutes: September 10, 2014 President Laliotis closed the public hearing at 6:17 PM. PUBLIC HEARING ON DISTRICT'S REVISED SECTION 7 OF THE 2010 URBAN WATER MANAGEMENT PLAN President Laliotis opened the Public Hearing at 6:23 PM. There was no public comment. The District received no written comments. President Laliotis closed the public hearing atPM. CONSENT CALENDAR CONSIDERATION OF THE PURCHASE OF A REPLACEMENT RADIO SYSTEM This item involves a replacement of radio technology to new DMR (Digital Mobile Radio) radios. CONSIDERATION OF AN ADJUSTMENT OF THE CHANGE ORDER ALLOWANCE FOR THE DONNER LAKE SUBSTATION CIVIL IMPROVEMENTS CONSTRUCTION CONTRACT This item concerns an adjustment of the change order allowance for the Donner Lake Substa- tion Civil Improvements Construction Contract. Director Hemig moved, and Director Ellis seconded, that the Board approve the consent calen- dar. ROLL CALL: Directors aye, by voice vote. SO MOVED ACTION ITEM CONSIDERATION OF APPROVING ORDINANCE NO. 2014-05 FINDING THE NECESSITY FOR AND ADOPTING A WATER CONSERVATION PROGRAM IN THE EVENT OF A WATER SUPPLY OR DROUGHT EMERGENCY This item involves approving Ordinance No. 2014-05 Finding the Necessity for and Adopting a Water Conservation Program in the Event of a Water Supply or Drought Emergency Director Ellis moved, and Director Aguera seconded, that the Board adopt District Ordinance No. 2014-05, the revised Water Supply or Drought Emergency ordinance. ROLL CALL: Directors aye, by voice vote. SO MOVED CONSIDERATION OF APPROVING RESOLUTION 2014-20 TO ADOPT REVISED SEC- TION 7 OF THE 2010 URBAN WATER MANAGEMENT PLAN This item involves adopting a resolution regarding a revision to Section 7 of the 2010 Urban Water Management Plan. Director Bender moved, and Director Aguera seconded, that the Board approve District Resolu- tion No. 2014-20, Adoption of a Revised 2010 Urban Water Management Plan. ROLL CALL: Directors aye, by voice vote. SO MOVED CONSIDERATION OF PARTICIPATING IN THE UTAH PUBLIC TREASURERS' INVESTMENT FUND This item involves the consideration of investing a portion of the District's funds with the Utah Public Treasurers' Investment Fund (PTIF). Director Ellis moved, and Director Aguera seconded, that the Board authorize the Treasurer to transfer up to $10,000,000 to Utah Associated Municipal Power Systems for the purpose of in- 2 Minutes: September 10, 2014 vesting the funds into Utah's Public Treasurers' Investment Fund for the benefit of the District. ROLL CALL: Directors aye, by voice vote. SO MOVED CONSIDERATION OF EXTENDING THE CONTRACT FOR THE 2014 FINANCIAL AUDIT This item involves considering the extension of the Moss Adams contract to audit the 2014 fi- nancial results. Director Hemig moved, and Director Aguera seconded, dent to execute a contract on behalf of the District to year with an option to extend it for an additional year. ROLL CALL: Directors aye, by voice vote. SO MOVED ROUTINE BUSINESS that the Board authorize the Board Presi- APPROVAL OF THE TREASURER'S REPORT OF FUND BALANCES AS OF JULY 31, 2014 Director Bender moved, and Director Aguera seconded, that the Board approve the treasurer's report for the month ended July 31, 2014. ROLL CALL: All Directors, aye. SO MOVED. APPROVAL OF THE DISBURSEMENTS FOR AUGUST 2014 Director Aguera moved, and Director Bender seconded, that the Board approve the August 2014 disbursements report. ROLL CALL: All Directors, aye. SO MOVED. APPROVAL OF APPROVAL OF MINUTES FOR AUGUST 12 AND 20, 2014 Director Ellis moved, and Director Bender seconded, that the Board approve the minutes of Au- gust 12 and 20, 2014. ROLL CALL: All Directors, aye. SO MOVED. CLOSED SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE 54956.9(D)(1), CONFERENCE WITH LEGAL COUNSEL ON EXISTING LITIGATION: ONE CASE PUBLIC EMPLOYEE PERFORMANCE EVALUATION -GOVERNMENT CODE SECTION 54957 (E) -GENERAL MANAGER'S PERFORMANCE PLAN REVIEW RETURN TO OPEN SESSION Report from Closed Session There was no reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:00 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, President Prepared by Barbara Cahill, Deputy District Clerk 3 Minutes: September 10, 2014