HomeMy WebLinkAbout9 Notice of completion for Headquarters Automatic gates Agenda Item # 9
TR
Public Utility District
CONSENT
To: Board of Directors
From: Kathleen Neus
Date: January 15, 2014
Subject: Consideration of Resolution Accepting Completion and Authorizing
the Filing of a Notice of Completion for Headquarters Automatic
Gates
1. WHY THIS MATTER IS BEFORE THE BOARD
The District Automatic Gates project is complete. A resolution accepting the project
requires Board approval.
2. HISTORY
In order to provide a safe and secure environment for District staff and equipment, the
District installed automatic gates at both entrances to the District's headquarters
complex.
At the July 17th Board meeting, the Board awarded the contract for Automatic Gates at
the District office complex to Tholl Fence, Inc of Sparks, Nevada in the amount of
$90,612 plus a 10% change order authorization for a total amount not to exceed
$99,674.
3. NEW INFORMATION
The Automatic Gates project is now complete.
There were three change orders:
1) Modify pedestrian gates;
2) Add two traffic exit loops;
3) Call Box for remote gate opening for deliveries.
The cost of the change orders are $7,885. The total price of the Automatic Gates
project including change orders is $98,497.
The total budgeted amount including change order allowance was $99,673; the project
came in under budget.
A large benefit of the new gates has prevented the unauthorized access to the yard.
People in the past have used the yard to "cut the corner" to access Tahoe Donner,
used the snow removal snow pile as a sled hill, used the District's dumpster and the
occasional site seer.
The resolution accepting the project as complete is included as Attachment 1.
4. FISCAL IMPACT
There are sufficient funds in Capital Reserve Fund for this project.
5. RECOMMENDATION
Adopt Resolution 2014-01 accepting the District Automatic Gates project as complete
and authorize the filing of a Notice of Completion.
Michael D. Holley
General Manager
Attachment 1
Public Utility District
IV
Resolution No. 2014 - 01
AUTHORIZING THE ACCEPTANCE OF
THE DISTRICT AUTOMATIC,
;GTES
AND DIRECTING FILING OF THE NOT QF COMPLETION
WHEREAS, the Board of Directors of the Truckee Donner Public Utility District made the determination to
undertake the District Automatic Gates Project; and
WHEREAS, Tholl Fence, Inc. was selected by the Disf to perform the uuork; and
WHEREAS, Tholl Fence, Inc. has completed all of the Work=includedn the Project; and
WHEREAS, The District's Special ProjectsVoistCator, Kathleen Neus, now certifies the completion of the
project; and \
WHEREAS, the District's General Manager, Miclae�D. Holley;had recommended that the work be accepted by
the Districttl
r f
F ;
NOW THEREFORE BE IT RESOLVED by.the Board of Directors of the District as follows:
gg
F C C n
1. That the District hereby accepts the district Automatic Gates Project as complete.
2. That the Clerk of the Distrt bg directed�to fide Wlthahe bounty of Nevada the Notice of Completion, a copy
of which is, hereto
3. That 35'days followifig the filing of,�the Notice of Completion, the monies retained from the contractor
payments be released to the Gontracto 11 r'if rto claims have been made to the District by material suppliers or
laborers '�
PASSED A I ADOPTED by thW bard of Directors at a meeting duly called and held within the District on the
15th day of January 2014 by the11fbtlowing roll call vote:
r :V
?a, f
AYES:
NOES: h\
ABSTAIN:
ABSENT:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Tony Laliotis, President of the Board
ATTEST:
Michael D. Holley, Clerk of the Board
Attachment 1
RECORDING REQUESTED BY:
Truckee Donner Public Utility District
WHEN RECORDED, RETURN TO:
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
11570 Donner Pass Road
Truckee, CA 961601
THE UNDERSIGNED DECLARES
DOCUMENTARY TRANSFER TAX- NONE
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1 That the name and address of the public entity for whom the improvement project was cne, as owner
thereof, is the Truckee Donner Public Utility District, 11670 Dbrtner Pass Road Truckee, CA 96161.
2. Nature of interest or estate of owner beneficial interest of a public utility of electric and water facilities.
3. That on January 15,2014,the hereinafter described�rnprovements were accepted as complete pursuant
S
to Resolution 2014-01 of the Truckee Donner kblic i it
y District, the' war authority.
4. That the subject improvements of the Notice'Yare gene"rally descr�l3ed and identified as follows:
Automatic Gates. ti
5. That the name and address of the contractor forisueh project was:
Tholl Fence, Inc. , A �
800 Glendale Avenue
PO Box
F
Sparks, Nerda 8943�y \`
z
I certify under penalty of perjury under the laws of the State of
California that the foregoing is true and correct.
Dated: _ TRUCKEE DONNER PUBLIC UTILITY DISTRICT
By
Michael D. Holley, General Manager
MAIL TAX STATEMENTS TO:
SAME AS ABOVE
Legal References: CC-3093,CCP-2003 (oath), 2015.5 (unsworn statement)