HomeMy WebLinkAbout8 Recieve and Accept Annual Reports Agenda Item # 8
Pu
bllc Utility District
CONSENT
To: Board of Directors
From: Kathleen Neus
Date: January 15, 2014
Subject: Receive and Accept Annual Reports
1. WHY THIS MATTER IS BEFORE THE BOARD
The Board of Directors receives and reviews District reports.
2. HISTORY
The District Code requires various reporting at year end:
• Code Section 4.12.4 requires that the General Manager shall submit to the Board
of Directors an annual report summarizing the safety activities for the past year.
• Code Section 8.06.020 requires that the General Manager shall submit to the
Board of Directors in January of each year a report of all real property and
easements accepted or abandoned during the previous year.
• Code Section 8.12.010.5 requires that the General Manager shall report annually
during the month of January to the Board of Directors regarding the use of the
Board room by outside organizations during the previous year.
• Code Section 8.30.070.8 requires that once a year District staff will gather
information on all Encroachment Permits, the status of the same and will provide
an annual report to the District's Board of Directors.
3. NEW INFORMATION
a) Safety
The District began a Safety Incentive Award Program in September of 2009. The
program is well received by District staff. There are four quarterly awards and the
annual award winner is chosen from one of the four quarterly winners. The Safety
Committee will be reviewing the program in 2014 to keep the program fresh and
rewarding.
The District staff has gone three years without a lost-time incidence. Date of the last
lost time incident was December of 2010. This has had a significant impact on the
District's Worker's Compensation Insurance; saving the District over $40,000 in
premiums over the past three years.
The District's Learn or Burn program, developed and staffed by Bob Springer, a
District Lineman, demonstrates the dangers of electricity in everyday life. Bob has
given presentations to many organizations and members of the public; the
presentations are very well received. A list of all of Bob's presentations for 2013 are
listed in Attachment 1.
The District's Safety Manual and the Injury and Illness Prevention Plan were
reviewed and updated in 2013. Review of the manual is an arduous task and takes
many man hours and eyes to review.
b) Real Property and Easements
Every year during the course of doing business, the District finds it necessary to
obtain and on occasion abandon easements. In 2013, the District accepted 2
easements and abandoned no easements. The list of easements are included in
Attachment 2.
c) Use of the Board Room by Outside Organizations
A number of organizations used the Board and Conference rooms during 2013.
Organizations include public agencies, non-profit groups, community agencies and
private companies. Many organizations use a room monthly, while others use a
room a few times during the year. See Attachment 3.
d) Encroachment Permits
There were no Encroachment Permits issued for 2013.
4. FISCAL IMPACT
There is no fiscal impact associated with the reports.
5. RECOMMENDATION
Accept the Safety, Real Property and Easements, Use of Board Room by Outside
Organizations and the Encroachment Permit annual reports.
Michael D. Holley
General Manager
ATTACHMENT
LEARN OR BURN
ORGANIZATION #OF ATTENDEES
SEL School 40
TTSD-Maintenance 30
Glenshire Elementary 150
California Highway Patrol 12
California Highway Patrol 12
Truckee Home Show 125
Truckee Home Show 150
North Tahoe Fire Department 25
North Tahoe Fire Department 25
Hazmat Team 30
Volunteer Police 30
R-1 Snow Removal 25
AT&T 30
Cable TV&Tree Trimmers 45
Tow Truck Operators 25
ATTACHMENT 2
BOARD ROOM USAGE - 2013
NAME OF ORGANIZATION TYPE
Assemblyman Dahle Government
AYSO - soccer Non-profit
Forest Charter School Public Agency
Granite Peak Management Private Company
IBEW- Union Meetings Public Agency (TDPUD Employees)
Martis Valley Groundwater Study Public Agency
Nevada County Elections Public Agency
Pine Forest HOA Private Company
Porter Simon Private Compnay
Soroptimist Non-profit
Tahoe Sierra Board of Realtors Private Company
Tahoe Truckee Bar Association Private Company
Tahoe Truckee Future without Drug
Dependence Coalition Non-profit
Toastmasters Non-profit
Truckee Cemetery District Non-profit
Truckee Community Christmas Non-profit
Truckee Lutheran Presbyterian Church Non-profit
Truckee River Watershed Council Community Agency
Truckee Youth Football Non- rofit
Truckee Republican Women Non-profit
ATTACHMENT 3
EASEMENTS ACCEPTED BY THE DISTRICT IN 2013
Parcet Number nwrrer/C�e�reloprlGrar telp
e Property NamelPro�ect Name Grant Deed for Public
Unlit' Easement
19-410-03 & 04 Robert Gales Coachland Mobile Home Park Electrical Upgrades 7/30/2013
19-450-14 TDPUD TSD Sewer Line Easement 1/4/2013