HomeMy WebLinkAbout7,Annual Purchase Orders and Contracts
Consent Item #7 December 3, 2014 Procurements and ContractsRoutine Annual
Consideration of Routine Annual 2-Applies Local Preference Procurement Policy when applicable-Advertise in local newspaper-Ensures compliance with District procurement policy-Efficient-approval
before the fiscal year beginsStaff presents routine annual procurements to the Board for •Background / History Procurements and Contracts
Background / History Procurements and ContractsConsideration of Routine Annual 3 All other bids-year bids-Multi-Bids procured by other government agencies-Competitive Bids-Sole Source-Types
of annual procurements•Procurements greater than $15,000 require Board approval•
Background / History Procurements and ContractsConsideration of Routine Annual 4 agenciesLaw allows for joint purchasing with the State and other public -General Manager approval-Procure
from lowest cost vendor-Staff obtains at least 3 telephone quotes-If less than $15,000-Seeks Board approval-advantageous proposalRecommends award to vendor with lowest bid or most -Staff
requests bids or proposals-If greater than $15,000-Competitive Process:•
New Information Procurements and ContractsConsideration of Routine Annual 5$1,225,695 (13)All other bids–$ 65,000 (2)Extend existing contracts–$ 50,000 (1)Other agencies’
bids–$ 1,340,695 (16)Competitive process–$ 100,000 (4)–Electric Distribution Materials $ 470,000 (2)–$ 406,000 (6)IT licenses & Support–$ 80,000 (3)Utilities–Sole
source–Annual procurements for FY15•
Fiscal Impact Procurements and ContractsConsideration of Routine Annual 6 approved FY15 operating budgetFunding for these procurements are included in the •
Recommendation and ContractsConsideration of Annual Purchase Orders 7 as listed in Attachments 1 through 4documents necessary to procure the products and services Authorize the General
Manager to execute the required •Attachments 1 through 4 in the Board packetAuthorize the procurements totaling $2,396,695 as listed in •
8 and ContractsConsideration of Annual Purchase Orders
9 and ContractsConsideration of Annual Purchase Orders
10 and ContractsConsideration of Annual Purchase Orders
11 and ContractsConsideration of Annual Purchase Orders
12 and ContractsConsideration of Annual Purchase Orders
13 and ContractsConsideration of Annual Purchase Orders
Consent Item # 7 December 3, 2014 Contract for Janitorial ServicesConsideration of Awarding a
Consideration of Awarding a 15 5% preference on the cost portion of the proposal•establishing a local preference policy02 -April 6, 2011 the Board adopted Resolution No. 2011•Mailed
or emailed to know interested contractors•Advertised in the Sierra Sun•nd Request for Proposals (RFPs) were issued Oct 22•31stContract with “Complete Cleaning Services” expires Dec
•more than 20 yearsDistrict main office building has been cleaned by contract for •Background / History Janitorial Contract
New Information Janitorial ContractConsideration of Awarding a 16 Complete Cleaning Service•Keepin’ It Klean•The District received two proposals•th RFP’s were due on November 17•th proposal
walk through was held on November 6-A pre•
New Information cont.YesNo$63,000ServiceCleaningCompleteYesYes$59,508Keepin’ It KleanResponsivePreferenceLocal PriceNameCompany Janitorial ContractConsideration of Awarding a 17 Price
breakdown•Complete Cleaning Service scored 93 points•Keepin’ It Klean scored 68 points•references and costsSelection factors were based on experience, staff, •Committee formed to evaluate
the proposals•
Fiscal Impact Janitorial ContractConsideration of Awarding a 18 servicesSufficient funds exist within the FY15 budget for janitorial •
Recommendation Janitorial ContractConsideration of Awarding a 19 annually150,66$exceedtonotamountanforallowanceorderchange%5aplus000,63$ofamounttheinServiceCleaningCompletetoservicejanitorialforcontr
acttheAward•