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HomeMy WebLinkAboutResolution9606 RESOLUTION NO. 9606 OF THE TRUCKEE D®NNER PUBLIC UTILITY DISTR]DATA DIRECTING THAT COMPETITIVE BIDDING BE DISPENSED WITH IN CO WITH THE DISTRICT'S PURCHASE OF A SUPERVISORY CONTROL AACQUISITION (SCADA) SYSTEM FOR ITS ELECTRICAL SYSTEM CONTRACTING FOR RELATED SERVICES WHEREAS, the acquisition of a SCADA system for the electric facilities is necessary to enable the monitoring of the District's electric power supply and requirements, and coordination of the cost effective purchase of power to meet those supply needs; and WHEREAS, the SCADA system entails a considerable capital expenditure as well as risk of becoming obsolete or incompatible with technological advances; and WHEREAS, the SCADA system must meet the reliability criteria and open system design concept, but also must demonstrate a long term value to the District in terms of functionality, performance, and expendability; and WHEREAS, to minimize the risk of acquiring a SCADA system that will become obsolete or incompatible with existing and future District technology, the SCADA system shall be configured Jo provide a fully open system architecture, which shall allow future expansions, upgrades, and additions of new applications supplied by multi-vendors, with minimal changes; and WHEREAS, a SCADA system provider must furnish both equipment and services, as discussed below, to the District; and WHEREAS, the SCADA system provider must be able to furnish the design, manufacture, testing, delivery, installation, documentation, operator training, spare parts as may be required, and other services necessary for the SCADA system to be installed in a "turnkey" manner and operate reliably; and WHEREAS, to meet the District's needs, the SCADA system must be compatible to link databases and exchange data with other systems, including the District's computer network, its GIS mapping software, and NCPA network; and WHEREAS, the District will have an ongoing service relationship with the provider of the SCADA system, in that the provider will have a direct link to the District's system for monitoring, the provider will supply technical support, training and maintenance services; and WHEREAS, the following factors are relevant to the decision to award this project:initial cost and escalation or de-escalation costs, delivery schedule, conditions of warranty, completeness and organization of proposal, proposer's experience in providing SCADA systems of similar size and capabilities, successful positive check of proposer's references, ability of the proposed system to meet the District's specifications, any exceptions taken to the specifications, ability of the proposed system to be expanded in the future (both hardware and functionality), ability of the proposed system to interface with other automation devices; other proposals of similar experience by the Proposer for improving the operation and maintenance of the installed system; and WHEREAS, various California court decisions, including Graydon v. Pasadena Development A enc , 104 Cal.App.3d 631 (1980), hold that if the subject of a contract is such that competitive proposals would be unavailing or would not produce an advantage and the advertisement for competitive bids would thus be undesirable or impractical, a public agency may dispense with competitive bidding; and WHEREAS, due to the facts set forth above, competitive bidding would be unavailing and would not produce an advantage to the District, and the advertising for competitive bids would not produce an advantage to the District and would be undesirable; and WHEREAS, the District has determined that due to the numerous important factors in the acquisition of the SCADA system, it is in the District's best interest to solicit Requests for Proposals to bid on this project and evaluate the proposals in light of the factors outlined above, including price, but without price being the controlling factor; and WHEREAS Public Utilities Code Section 20206.4 generally requires that the District seek competitive bids in connection with the purchase of goods, and NOW, THEREFORE, BE IT RESOLVED that the Board of Directors adopts the above recitals as its findings; and BE lT FURTHER RESOLVED by the Board of Directors that for the reasons set forth above, the District finds that competitive bidding for the SCADA system would be unavailing and would not produce an advantage to the District and the advertisement for competitive bids would not produce an advantage to the District and would be undesirable. BE lT FURTHER RESOLVED that the District shall therefore dispense with competitive bidding for the acquisition of the SCADA system and related services, as outlined above, and the District staff is authorized to purchase the SCADA system and related services, as outlined above, after negotiation with the top Proposers. PASSED AND ADOPTED by the Board of Directors at a meeting duly called and held with the District on the seventh day of February 1996 by the following roll call vote: AYES: Aguera, Jones, Maass, Sutton and Hemig. NOES: None. ABSENT: None. TRUC EE DONNER PUBLIC UTILITY DISTRICT Peter L. Holzmeister, Clerk of the Board ATTEST: Susan M. Craig, Deputy Distric lerk CB/smc