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HomeMy WebLinkAbout8 Prosser Village Well Emergency Generator Action Item #8Emergency GeneratorPurchase the Prosser Village Well Consideration of a Contract to Emergency GeneratorPurchase the Prosser Village Well Consideration of a Contract to June 6, 2018 Prosser Village Well Emergency Generator Well production is consistent in capacity and quality•Pump capacity is approximately 850gpm•wellThe well is a 250hp electrically powered, vertical turbine groundwater •Overland Trail, near the Old Greenwood SubdivisionProsser Village Well is a critical groundwater source located on •BACKGROUND / HISTORY Prosser Village Well Emergency Generator NEW INFORMATION Water production capabilities•available automatic transfer switch–•ease of access–Logistics •Site evaluations considered the following criteria•installationsIdentified the most favorable locations for new generator •Staff has evaluated District well facilities•generatorsDistrict's well facilities are not currently equipped with emergency •Prosser Village Well Emergency GeneratorProsser Village Well Emergency Generator NEW INFORMATION GeneratorProsser Village Well Emergency/Standby for the On March 19, 2018 the District publicly advertised a Request for Bids •diesel generator250kW -Sizing •Emergency generator performance specifications•Staff has worked with vendors and District electricians•up emergency generator in 2018-of a new backone of two facilities chosen for the installation Prosser Village Well is •Prosser Village Well Emergency GeneratorProsser Village Well Emergency Generator NEW INFORMATION$71,209.00YesCAMartinez,CD & Power$68,964.30YesSparks, NVCummins$62,900.00YesWest Sacramento, CASystemsValley Power$52,846.00NoLivermore, CABay City ElectricTotal Bid PriceResponsiveLocationVendor Name A breakdown of the received bids has been provided below•were receivedbids four at which point 2018 A bid opening was held on April 17, •Prosser Village Well Emergency GeneratorProsser Village Well Emergency Generator NEW INFORMATION Valley Power Systems is the lowest responsive bidder•Did not meet all required specifications•Failure to include signed copy of Addendum #2•responsive-Bay City Electric bid was non•madestandards and specifications, the following determinations were Following a review of all received bids for compliance with District •Prosser Village Well Emergency GeneratorProsser Village Well Emergency Generator FISCAL IMPACT capital budgetSufficient funds exist in the Water Utility’s Board approved FY18 •Prosser Village Well Emergency GeneratorProsser Village Well Emergency Generator RECOMMENDATION authorization for a total not to exceed amount of $69,200 plus taxprocurement, in an amount of $62,900 plus a 10% change order Power Systems for the Prosser Village Well Emergency Generator Authorize the General Manager to execute a contract with Valley 2)responsive-as nonReject Bay City Electric’s bid 1)Prosser Village Well Emergency GeneratorProsser Village Well Emergency Generator