HomeMy WebLinkAbout7 Board - Meter Box Retrofit Closeout
ACTION ITEM #7Construction Contract2018 -Water Meter Box RetrofitCloseout of theConstruction Contract2018 -Water Meter Box RetrofitCloseout of the November 7, 2018
Closeout of Water Meter Box Retrofit Total authorization increased to $462,100•areascustomers in Armstrong and Gateway Additional •Change Order No. 1 approved by Board in September 2018•Total
authorization of $359,100•10 percent change order allowance was established•Bid Price was $326,450•General Engineering Contractors in April 2018construction contract awarded to BWD
2018 –Water Meter Box Retrofit •BACKGROUND / HISTORY 2018-Closeout of Water Meter Box Retrofit2018-
NEW INFORMATION Project is complete and acceptance is recommended•Staff has performed a final walkthrough of the project•Armstrong & Gateway–43 in Change Order No. 1 •ahoe DonnerTDonner
Lake & –191 in original scope of work •Water meters installed on 234 customers as a result of the project•BWD completed the work of the contract in the middle of October•2018-RetrofitMeter
Box 2018-RetrofitMeter Box
NEW INFORMATION 96Total6Tahoe Donner64Gateway16Downtown3Donner Lake7ArmstrongNumber of CustomersArea 96 remaining customers without a water meter•2018-RetrofitMeter Box 2018-RetrofitMeter
Box
NEW INFORMATION customers scheduled for meter installation in 201916 All •Downtown•requiring further design & permittingTwo customers on common service lateral with wetlands issues at
this location, •2019for meter installation in One customer with meter box paved over, scheduled •Donner Lake•All seven customers scheduled for meter installation in 2019•Armstrong
Tract•2018-RetrofitMeter Box Closeout of Water 2018-RetrofitMeter Box Closeout of Water
NEW INFORMATION Additional work required by condominium association•District has installed meter boxes for these customers•Six customers in Ski Bowl Condominiums without a meter•Tahoe
Donner•scheduled for meter installation on 2019customers Remaining 34 •Tentatively scheduled for 2021 or 2022•residentsProject should be constructed over a single summer to minimize
impact to •Project design and public outreach needed•Full replacement of pipelines, laterals and meter boxes is planned•30 customers in Gateway Park•Gateway•2018-RetrofitMeter Box 2018-RetrofitMeter
Box
FISCAL IMPACT$448,525Total$89,750and Gateway areasAdditional work in Armstrong$32,325associated with original scope of workChanges$326,450bid priceOriginalAmountItem Total amount due
to BWD is $448,525•At time of award, fund balance was $509,000•Funding source for the project is the Reserve For Future Meters Fund•2018-RetrofitMeter Box Closeout of Water 2018-RetrofitMeter
Box Closeout of Water
FISCAL IMPACT$25,000Department General FundBalance from Water$509,000FundReserve For Future Meters$534,000Total$85,475labor and materials (estimated)District$448,525BWD contractAmountItem
Remaining costs paid from Water Department General Fund•Closure of fund is recommended•All monies in the Reserve for Future Meters Fund will be spent•Project total estimated at $534,000•Districtcost
s for District labor and materials supplied by the Additional •2018-RetrofitMeter Box Closeout of Water 2018-RetrofitMeter Box Closeout of Water
RECOMMENDATION Fundof the Reserve for Future Meters the closure Authorize 3)FundMeters Fund to the Water Department General Authorize the transfer of the entire balance of the Reserve
for Future 2)Completionproject as complete and authorize the filing of the Notice of 2018 –Water Meter Box Retrofit 22 accepting the -Resolution 2018Adopt 1)2018-RetrofitBox Meter Closeout
of Water 2018-RetrofitBox Meter Closeout of Water