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Home My WebLink About13 Attachment 2, Red Mountain Reimbursement RequestG. TAYLOR LAW CORP. 1700 MONTGOMERY STREET, SUITE lOH $AN FRANCISCO, CA 94111 Truckee Donner Public Utilities District ("TDPUD") Attn: Brian Wright, General Manager April 11, 2022 Via e-mail Dear Mr. Wright: With the recent completion of the Red Mountain Water Tank facilities (the "Tank Facilities"), I am writing this letter on behalf of Coldstream Properties, LLC, ("Coldstream") to request (a) that Truckee Donner Public Utilities District ("TDPUD") formally accept the Tank Facilities; and (b) that TDPUD reimburse Coldstream $773,224.85 which is the amount presently owed. These requests are being made in accordance with the "PHASE 3 FINAL DEVELOPMENT AND REIMBURSEMENT AGREEMENT BETWEEN THE TRUCKEE DONNER PUBLIC UTILITY DISTRICT AND COLDSTREAM PROPERTIES, LLC FOR CONSTRUCTION OF CERTAIN POTABLE WATER SYSTEM IMPROVEMENTS" entered into as of June 10, 2020, and amended on August 6, 2020 (as amended, the "Development Agreement"). Capitalized terms not otherwise defined herein shall have the meanings ascribed to them in the Development Agreement. As set forth in the Development Agreement, Coldstream is entitled to reimbursement for the actual costs to design and construct the Tank Facilities in the manner set forth in Section 14 of the Development Agreement and also in Section 2 of the August 6, 2020 amendment. Those costs (the "Reimbursable Costs" discussed below) total $1,075,135.37 and are summarized on Attachment 1 . Prior to Coldstream's reimbursement for the Tank Facilities, TDPUD is required to accept the Tank Facilities, and we are now requesting TDPUD proceed with such acceptance and provide Coldstream with the Tank Acceptance Notice as provided in the Development Agreement. To facilitate the acceptance process, we have provided the link below which contains (a) as -built drawings, (b) a copy of the maintenance bond in the amount of 15% of the construction costs, (c) a calculation of the as -built dollar value of the Tank Facilities along with supporting information, and (d) the construction contract for the Tank Facilities which provides for the Tank Facilities' 1- year warranty. Coldstream is prepared to execute an offer of dedication for the Tank Facilities at TDPUD's request if necessary to complete the acceptance process. Please click here for a link to the Tank Facilities files. With respect to the amount of reimbursement, Coldstream is now requesting a payment in the amount of $773,224.85 which is comprised of a $575,135.37 Lump Sum Payment and $198,089.48 from facilities fees that have been collected from the Coldstream development (the "Project"). We are calculating such amounts as follows: Lump Sum Payment: The Reimbursable Costs are $1,075,135.37. The Reimbursable Costs in excess of $500,000 are $575,135.37, and such amount is the Lump Sum Payment. Distribution of Facilities Fees: As of March 11, 2022, $198,089.48 in facilities fees have been collected by TDPUD in connection to the Project. Such amount is to be distributed to Coldstream and credited to the remaining $500,000 of Reimbursable Costs. Please see Attachment 2 for details. Total Currently -Owed Reimbursement: $773,224.85 After the reimbursement payments requested by this letter are paid by TDPUD, the remaining balance of Reimbursable Costs under the Development Agreement will be $301,910.52 (i.e. $500,000 minus the $198,089.48 of distributed facilities fees). Thank you for your attention to this reimbursement request. Coldstream has enjoyed working with you and your team on the Mixed -Use Village phase of the Project, and we are looking forward to continuing to work with you on the upcoming Village Green and Lakeside phases. Please do not hesitate to contact me with any questions on this matter. Si erely, Grant aylor Cc: Neil Kaufman Mike Isle Attachment 1 Accounting of Actual Costs !: TREAM PROPERTIES RED MOUNTAIN WATER TANK COSTS ame Invoice Number 7 Mar-22 Involo Dateneering 12/2/2019 19157 Red Mountain Tank SU S 3,S29M Inc,6404 M neerin Inc. 8482 1/3/2020 Red Mountaln S 1,366.39 1S0583 1/28/2020 Red Mountaln Weter Tank Re lac $ 6.700.00 NVS IM70 4/1/2020 Red Mountain Wtr tnk rplemem $ 3,030.00 ARC Docun*m Solutions LlC 230426 4/3/2020 Cldstrm Red Mtn Tank $ SLOB Sauers Enginuring Inc 12M 2/7/2020 Progress billing • Feb 2020 $ 3AW.00 Progress billing -March 2020 S 7,725.00 Progress billing- April 2020 $ 8,925,23 Red Mountain Tanis S BD.09 Pro 12S719-0042669.00 S 1,205.75 Design Services -June 2020 S 10,425.00 Services May 2020 _ _ $ 12,525.00 August 2020 Red Mountain Tank S 4.500.00 Progress hiking- July 2020 $ 1,800.00 SOWS Ensinearins Inc 12208 3/5/2020 Sauers Enjineennig, Inc 12227 4/3/2020 ARC Document SWutlom LLC 23149M 5/11/2020 NVS 166949 6/5/2020 Sauers Engineerft Inc M64 6/5/2020 Sauers Engineering, Inc M41 5/7/2020 Sauers Engineering, Inc 12303 B/S/2020 Sauer$ Engineering, Inc 12285 7/7/2020 Sauers EnillneerIM Inc 12283 7/7/2020 Red Mountain Tank S 750.00 NV5 192580 10/15/2020 2008142SEPTEMBE, 9/1/2020 Services throe 9/26/20 $ 9A&.40 Period ending 9/30/20 $ 2S6,272.75 Start ending 8/31/20 $ 63,625.50 Crosno Construction, Inc CrosnoConstruction,Inc BILUNGBREAKDOWi 9/3OnO2OContraO Crosno COnStruCtion, Inc 20081430CTOBER2' ID/23/2020 Period Ending 10/30/20 S 134,594.96 ARC Document Solutions LLC 2397392, 11/23/2020 WCOP1986760 S 11717 Crosno Construction, Inc 2OD8144OCTOBER2 12/21/2020 Services through 11/1-12/31 $ 2i 506.22 NVS 192065 12/16/2020 Red Mtn. wtr tank thigh11/21 S 1,013.40 NVS 194285 1/6/2021 PW Red Mtn. Water Tank $ 1,260.00 Sauers Enigineering, Inc 12329 9/8/2020 Progress billing- Sept 2020 S 525,00 Sauer Engineering, Inc 12330 9/8/2020 Progress billirWSept 2o2o S 4,350.D0 Sauers. Engineering, Inc 12350 10/6/2020 Progress billing- Oct 2020 $ 2,400.00 SauersEngineerin Inc 12367 11/10/202D Progress billing- Nov 2020 $ 1,S7S.00 Sauers Engineering, Inc U390 12/11n020 Progress billing- Dec 2020 S 2,175.00 Progress Billing -January 2021 S 1,050.6D Sauers Engineering, Inc 12410 1012021 NVS 183096 10/20/2020 Red Mountain Water Tank Replac S 344.00 NV5 191587 12/IS/2020 Red Mountain WtrTnk Replaceme $ 439.10 NV5 187425 11/17/2020 PW Red Mtn WtrTank S 7,835.60 Crosno Construction, Inc 2008145JUNE2020 6/25/2021 Beginni 1/1/21- 6/30/21 $ 194,753.06 Crosno Construction, Inc 2008146JULY2021 7/29/2021 Ified Mtn Tank R icmt 7/1-7/311 5 74,610.70 Crosno Construction, Inc 2008147August2l B131/2021 Red Mnt Tank Rplcmnt- Aug 2021 $ 118,264.71 Sauers Engineering; Inc 12573 10/4/2021 Job#204MIO $ 450.00 SauersEngineering, Inc 125M 6/6/2021 Job#20,000-10 $ 2,475.00 Sauers Engineering, Inc 12521 7/19/2021 Job* 20-000-01 $ $25.00 Sauers Engineering, Inc 12539 8/12/2021 Jobs 20-000.10 $ 825.00 Sauers Engineering, Inc 12555 9/8/2021 lob# 20-0OD 10 $ 25-00 Crosno Construction, Inc 2008148OCTOBER2 11/2/2D21 Job# 200914 Red Mountain Tank S 3,341.42 Crosno Construction, Inc 2MI49 21/29/2021 Red Mountain Tank S 96,590.97 NVS 1 227497 8/17/2021 Red Mtn. WtrTnksvcS.7/24/21 S 3,,298.60 NVS 231962 9/14/2021 Red Mtn Wtr TO Svcs. 8121/21 S 836.80 5auers Engineering, Inc I269S 3/2/2022 Record Drawings S 1,SOO.04 S 1,075,135.37 Attachment 2 Facilities Fees Paid to Date '*,#--TRUCKEE DONNER Public Utility District Coldstream Water Facirty Fees -as of 3/11/2022 0esa%fto A00RESS DAiEPAR) AlFr PAW WO! WO Name IRR Meter#1 Coldstream PC1 - IRR / Roundabout 8/8/2019 $ 7,575.00 19-744402 Coldstream PC1 IRR Meter#2 Coldstream PCI- IRR/North 8/8/2019 $ 7,575.00 19-744402 Coldstream PC1 IRR Meter#3 Coldstream PC1-IRR/South 8/8/2019 $ 7,575.00 19-744402 Coldstream PC1 Bldg 1 13033 Sawmill Road 5/26/2020 $ 12,846.00 19-744425 Coldstream Commons Bldg 2 12956 Winter Camp Way 5/26/2020 $ 12,846.00 19-744425 Coldstream Commons Bldg 3 13042 Fish Camp Way 5/26/2020 $ 12,846.00 19-744425 Coldstream Commons Bldg 4 113058 Fish Camp Way 5/26/2020 $ 12,846.00 19-744425 Coldstream Commons Bldg 5 13070 Fish Camp Way 5/26/2020 $ 12,846.00 19-744425 Coldstream Commons Bldg 6 13051 Sawmill Road 5/26/2020 $ 5,138.00 19-744425 Coldstream Commons IRR Coldstream Commons Irrigation 5/26/2020 $ 12,846.00 19-744425 Coldstream Commons SFR 12957 Winter Camp Way 9/7/2021 $ 3,696.00 SFR 12963Winter Camp Way 9/7/2021 $ 2,83392 SFR 12969 Winter Camp Way 9/7/2021 $ 2,403A4 SFR 12975 Winter Camp Way 9/7/2021 $ 2,403A4 SFR 112991 Winter Camp Way 9/8/2021 $ 3,696.00 SFR 12997 Winter Camp Way 9/8/2021 $ 3,696.00 SFR 12993 Winter Camp Way 9/8/2021 $ 2,56128 SFR 12999Winter Camp Way 9/912021 $ 2,83392 SFR 13005 Winter Camp Way 9/21/2021 $ 2.403.84 SFR 13011 Winter Camp Way 9/21/2021 $ 2,83776 SFR 12907 ke House Loop 11/23/2C20 $ 2,50792 SFR 12915 Ice House Loop 11/23/2020 $ 3,30880 SFR 12922Ice House Loop 11/19/2(VO $ 2,839.80 SFR 12924 ke House Loop 9/7/2021 $ 2.403.84 SFR 12930 Ice House Loop 917PO21 $ 2,-%128 SFR 12934 ke House Loop 1/25/2021 $ 2,838.80 SFR 12939 Ice House Loop 1/25/2071 $ 2,353.76 SFR 12931 Ice House Loop 1/25/2021 $ 2,353.76 SFR 12925 Ice House Loop 10/19/2C20 $ 3,69292 SFR 12919 Ice House Loop 10/19/2020 $ 3,619.00 SFR 12913 Ice House Loop 10119/2020 $ 3,619.00 SFR 12905 Ice House Loop 11/19/2020 $ 2,774M SFR 12997 Ice House Loop 11/19/2t120 $ 3,619110 SFR 12M Ice House Loop 5/13/202D $ 2,77428 SFR 12991 Ice House Loop 51131202D $ 3,619.00 SFR 12875 Ice House Loop 5/131202D $ 3,619.00 SFR 12869 Ice House Loop 5/131202D $ 2.77428 SFR 130575plit Rack Court 9/21/2021 $ 3,696.00 SFR 13051 Split Rack Court 9/21/2021 $ 2,56128 SFR 13068 Split Rack Court 9/21/2021 $ 3,696110 SFR 13074 Split Rock Court 9/21/2021 $ 2,56128 Total $ 1MOO9-40