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Home My WebLink About15-Approval of Minutes for April 3, 2013MW T U EE D NE# UtitPubl District MINUTES To: Board of Directors From: Barbara Cahill Date: May 01, 2013 Minutes for the Meeting Dates Approval of Minutes for April 3, 2013 REGULAR MEETING April 3, 2013 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in perpe- tuity and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by acting President Laliotis. ROLL CALL: Directors Bob Ellis, Ron Hemig, and Tony Laliotis were present. Directors Joe Aguera and Jeff Bender were absent. PLEDGE OF ALLEGIANCE Director Ellis led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT Ian Fitzgerald, Peter Rosales, Bob Mescher, Stephen Hollabaugh, Steven Poncelet, Neil Kaufman, Kim Harris, Michael Holley and Barbara Cahill CONSULTANTS PRESENT Nick Brandis and Nicki Tallman OTHERS PRESENT Juanita Schneider CHANGES TO THE AGENDA General Manager Holley stated there were no changes to the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE There were no Director updates. CONSENT CALENDAR President Laliotis requested agenda item #9, Consideration of the Award of a Contract for Survey Services, be removed from the Consent Calendar. CONSIDERATION OF THE AWARD OF A CONTRACT FOR THE PURCHASE OF LED HOLIDAY LIGHTS This item involves the annual purchase of LED Holiday Lights. CONSIDERATION OF THE AWARD OF A CONTRACT TO PERFORM GEOTECHNICAL TESTING SERVICES This item involves the award of a contract to perform geotechnical testing services for the 2013 construction season. 1 Minutes: April 3, 2013 CONSIDERATION OF AN INTERCONNECTION (INTERTIE) AGREEMENT WITH THE PLACER COUNTY WATER AGENCY (PCWA) This item involves an Interconnection (Intertie) Agreement between TDPUD and PCWA. CONSIDERATION OF FINANCING OR PAYMENT FOR MAINTENANCE WORK OF THE PAYSON/NEBO NATURAL GAS GENERATION This item concerns approving financing or payment for maintenance and repair work of the Payson/Nebo Natural Gas Generation facility. CONSIDERATION TO PROVIDE A SCADA COMMUNICATIONS LINK This item involves a membership with TIPS/TAPS to access a vendor for installation of microwave equipment to extend SCADA services. Director Hemig moved, and Director Ellis seconded, that the Board approve the consent calendar. ROLL CALL: Directors Aguera and Bender, absent; All other Directors aye, by voice vote. SO MOVED ACTION ITEMS CONSIDERATION OF THE AWARD OF A CONTRACT FOR SURVEY SERVICES This item involves awarding a contract for survey work related to water line replacement. Director Ellis moved, and Director Hemig seconded, that the Board award a contract for surveying to MAPCA in an amount of $33,000 plus a 10 percent change order allowance for a total not ex- ceed $36,300. ROLL CALL: Directors Aguera and Bender, absent; All other Directors aye, by voice vote. SO MOVED CONSIDERATION OF AWARDING A CONTRACT FOR THE 2013 WATER PIPELINE REPLACEMENT PROJECT This item involves awarding a contract for the 2013 Water Pipeline Replacement Project. Director Hemig moved, and Director Ellis seconded, that the Board award the District Pipeline Replacement — 2013 to A&K Earthmovers in the amount of $489,714.22 plus a 10 percent change order allowance for a total amount not to exceed $538,700. ROLL CALL: Directors Aguera and Bender, absent; All other Directors aye, by voice vote. SO MOVED WORKSHOPS DISCUSSION OF A PROPOSED REFINANCING OF THE SPECIAL TAX BONDS FOR COMMUNITY FACILITIES DISTRICT NO. 03-1 (OLD GREENWOOD CFD) This item involves discussion of a proposed refinancing of the Old Greenwood CFD. Bob Mescher gave a presentation • 2003 — District issued Special Tax Bonds ("2003 Bonds") for the Old Greenwood Commu- nity Facilities District (CFD) o Issued to construct and acquire various public improvements o Land -secured and non -rated o Current obligation is $11.8 million o Amortized over 20 years, through September 2033 o Rates range from 4.80% in 2013 to 6.10% in 2033 2 Minutes: April 3, 2013 o Paid by property owners in the CFD via property tax roll o Callable on September 1, 2013 at par (no penalty) 0 179 Parcels • Brandis Tallman LLC o Full service investment banking firm and broker/dealer providing underwriting and placement agent services for public agencies throughout California, including the Dis- trict's 2011 Side Fund refinancing o Contacted District and proposed refinancing the CFD's 2003 Bonds based on current market conditions • Market Conditions o Interest rates have declined since 2003 o Property in CFD has developed since 2003 providing more security for bondholders o Recent land sale activity in CFD • Property owners in the CFD save on bond payment 0 2003 Bond average annual payment is $1,030,000 0 Proposed 2013 Bond average annual payment is $900,000 — Annual savings of $130,000 o Savings will facilitate further development in the CFD, and provide total economic benefit of about $2.5 million over the 20-year term of the bond • No cost to Truckee Donner PUD; cost of issuance funded by 2013 Bond proceeds • Next Steps 0 04/05 Finance Team kick-off conference call 0 06/05 Present financial documents for Board approval 0 06/07 Publish Public Offering Statement 0 06/20 Sell 2013 Bonds to public (individual and institutional investors) 0 07/02 Close transaction & deposit proceeds with Trustee 0 08/01 Send call notices for the 2003 Bonds 0 09/01 Call the 2003 Bonds • Board directed staff to pursue the proposed 2003 Bond refinancing There was no public input. Board discussion: • What was the sale of land- was it a bigger property? Did one entity buy all the land from another? • How does this change for the new bond financing? If A buys B, what is the difference? • What did the new owner Northlight acquire in Old Greenwood? • Was it just vacant lots? • How does this sale strengthen the bond refinancing? • We could not have done this refinancing until a callable event. Bonds had to be callable before they could be refinanced, correct? • So there is a reason we cannot do this refinancing for the other development. • How do the savings get allocated to property owners- what are the criteria? • Why do the larger undeveloped parcels get an advantage over the developed parcels? • Small property owners will not see a cost reduction initially. • Is this rate method a standard for a Mello Roos? • Initially there was a 30 year bond, now this one will be 20 years. • 14% net savings overall. 3 Minutes: April 3, 2013 • Cannot see why the District would not want to pursue this- good savings overall. • Wish there was a level cost reduction for all property owners- savings to single family will come in time. • How does the refinancing affect our reserve requirements? • Board directed staff to proceed with the bond refinancing. DISCUSSION REGARDING THE NEW DISTRICT WEBSITE AND SOCIAL MEDIA TOOLS This item involves the new District website, Facebook/Twitter, and conservation kiosk Steven Poncelet gave a presentation: • Last major work on District's website was in 2007 o District's communications and outreach have increased o New programs and services o Customer interactions with District has increased o Website is a major tool o Evolution of Social Media (Facebook/Twitter) o New communication and outreach technologies Opportunity to improve communications and customer service o Board awarded contract to Vision Internet in June, 2012 o Staff work on Facebook, Twitter, and conservation digital kiosk on -going District is launching new website and social media tools o Promoting improved communications and customer service to our customers and stakeholders o Inviting customers to connect with the District on the web, Facebook/Twitter, and Conservation Department digital kiosk o Soliciting feedback and ways to improve District's communications and customer service District Website www.tdpud.org o Based on Vision Internet's content management system ■ Serving over 500 public and government agencies o Standard features include ■ Calendar/Events ■ English/Spanish (and other languages) ■ ADA compliance for government websites ■ Integration with Facebook/Twitter ■ `One click' feedback and user-friendly search/help ■ Easy to update o Website design influenced by customer focus groups ■ `I Want To', `Rebates', `2nd Home Page', `Forms', `Pay a Bill' o Quick access to information, improved customer service, more effective use of District resources • District social media tools o Facebook (facebook.com/TDPUD) and Twitter (@tdpud) o Interactive communication tools ■ Disseminate new interesting/important information ■ Promote District sponsored meetings, events, and programs ■ Refer followers to District website o Use of social media for outages and other communications is being investigated o Web and social medial policies and procedures 4 Minutes: April 3, 2013 ■ Guidance to Staff ■ Consistency in our communications ■ Protect the District • Costs for the new website, conservation kiosk, and social media were included in the approved FY12-13 budgets o Ongoing expenditures are not expected to be significant and will be included in future budgets • There are no fiscal impacts associated with this workshop item There was no public input. Board discussion: • Can customers complete forms on line and submit? Or do they have to print the form and submit? • Under "I want to" —will a person be able to open an account on line? • Really cool • Have used the new site- takes time to find where things are now. • Very interactive. ROUTINE BUSINESS TREASURER'S REPORT Approval of the fund balances as of February 28, 2013: Director Hemig moved, and Director Ellis seconded, that the Board approve the treasurer's report for the month ended February 28, 2013. ROLL CALL: Directors Aguera and Bender, absent; All other Directors aye, by voice vote. SO MOVED Approval of disbursements for March 2013 Director Ellis moved, and Director Hemig seconded, that the Board approve the March disbursements report. ROLL CALL: Directors Agu- era and Bender, absent; All other Directors aye, by voice vote. SO MOVED APPROVAL OF MINUTES FOR MARCH 6, 2012 Director Ellis moved, and Director Hemig seconded, that the Board approve the minutes of March 6, 2012. ROLL CALL: Directors Aguera and Bender, absent; All other Directors aye, by voice vote. SO MOVED ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 6:53 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Tony Laliotis, Acting President Prepared by Barbara Cahill, Deputy District Clerk 5 Minutes: April 3, 2013