HomeMy WebLinkAbout15-Consideration of a Contract Extension for the Commercial Refrigeration Retrofit ProgramAgenda Item # 15
CONSENT
To: Board of Directors
From: Trisha Ruby
Date: June 05, 2013
Subject: Consideration of a Contract Extension for the Commercial
Refrigeration Retrofit Program
1. WHY THIS MATTER IS BEFORE THE BOARD
The item before the Board is a proposed contract for the Commercial Refrigeration
Retrofit Program that is greater than $15,000 and requires Board approval.
2. HISTORY
The Board began the Commercial Refrigeration Retrofit 'Keep Your Cool' Program in
2009. The Keep Your Cool program targets refrigeration efficiency in supermarkets,
convenience stores, and restaurants. This specialized service involved the direct -
install of commercial refrigeration measures by a qualified contractor. The contractor
also takes care of the administrative components of the program including marketing,
scheduling, installation, and paperwork. The Keep Your Cool program was successful
in 2009 and was renewed with the same contractor in 2010 and 2011. The success of
this program has been verified by our Evaluation, Measurement, and Verification
(EM&V) results, the performance of the original contractor, and by the positive
response from our commercial customers.
In September, 2012, the District issued a RFP for an expanded Commercial
Refrigeration Retrofit Program. A contract was awarded by the Board in October,
2012 to Castrovilla, Inc. who was the original vendor for NCPA's Keep Your Cool
Program and has been the District's contactor sinc 2009.
3. NEW INFORMATION
The scope of work for the 2013 Commercial Refrigeration Retrofit Program includes
the continuation of the measures offered in prior years (door gaskets, strip curtains,
auto door closers, electronically commutated motors, evaporative fan controllers, anti
sweat heater controllers, floating head pressure controllers, and LED case lighting).
All measures were chosen due to their cost-effectiveness and applicability to our
customer base. The program continues to be designed to optimize the installation of
the measures based on customer need and maximum return on investment for the
District.
Castrovilla, Inc. has performed well since the inception of the Commercial
Refrigeration Retrofit Program. They do professional, high quality installation and work
well with our customers. In the rare instances when there have been problems,
Castrovilla has responded quickly and stood behind their work. Given the continued
customer interest and expanded program offerings, staff expects demand for this
program to continue in 2013 and recommends extension of the 2012 contract for one
year to cover 2013.
4. FISCAL IMPACT
The contract for the 2013 Commercial Refrigeration Retrofit Program is for an amount
not to exceed $60,000 with a 10% change order authorization for a total amount not to
exceed $66,000 in FY13. Sufficient funds exist within the FY13 Conservation
Department Budget for this program.
5. RECOMMENDATION
Extend the current contract to Castrovilla, Inc. for the Commercial Refrigeration
Retrofit Program for a period of one year for an additional amount of $60,000 with a
10% change order authorization for an amount not to exceed $66,000 in FY13.
Steven Poncelet
Public Information & Conservation Manager
Michael D. Holley
General Manager