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Home My WebLink About21-Approval of Minutes for May 1, 2013T U EE D NE# UtitPubl District MINUTES To: Board of Directors From: Barbara Cahill Date: June 05, 2013 Minutes for the Meeting Dates Approval of Minutes for May 1, 2013 REGULAR MEETING May 1, 2013 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved in perpetuity and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 PM in the TDPUD Board room by President Bender. ROLL CALL: Directors Jeff Bender, Bob Ellis, Ron Hemig, and Tony Laliotis were present. Director Joseph Aguera was absent. PLEDGE OF ALLEGIANCE Director Hemig led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT Steve Hollabaugh, Steven Poncelet, Ian Fitzgerald, Mark Thomas, Kim Harris, Bob Mescher, Lauren Schaake-Hudson, Michael Holley and Barbara Cahill CONSULTANTS PRESENT Steve Gross Eel 9:14:Z•'i:21:7*114ki11i1I1F1i1[M=51�11i - re154i CHANGES TO THE AGENDA General Manager Holley stated there were no changes to the agenda. PUBLIC INPUT 111Vx811101Z01:21B7_VA114 Director Hemig had a Municipal Utility Finance Authority (MUFA) meeting on April 24 2PM. We were updated in the natural gas market. The overview for MUFA to buy discounted gas is not very good, but it could change and become favorable. If market becomes favorable, MUFA will be available for that opportunity as a financial authority for a gas generating plant. Natural gas prices have plummeted over the last few years due to increase of supply- fracking. Trend lines are showing a slow increase as we go forward. There are a lot of variables: political, environmental and economic. Things that could change the outlook. President Bender wished his daughter Maris a happy 6t" birthday. He hopes Joe Aguera will not be under the weather and be able to attend next month's Board meeting. 1 Minutes: May 1, 2013 CONSENT CALENDAR CONSIDERATION OF SCHEDULING A PUBLIC HEARING RELATED TO ADOPTION OF THE ANNUAL ELECTRIC AND WATER STANDBY CHARGES This item relates to holding a public hearing to consider renewing the existing electric and water standby charges on vacant parcels in the District. CONSIDERATION OF SCHEDULING A PUBLIC HEARING TO ACCEPT INPUT REGARD- ING PUBLIC HEALTH GOALS REPORT This item involves scheduling a public hearing date to receive input on the Public Health Goals Report mandated by the California Health and Safety Code. CONSIDERATION OF THE AWARD OF A CONTRACT FOR PROPERTY, LIABILITY AND WORKERS' COMPENSATION INSURANCE This item concerns the annual renewal of the District's property, liability and workers' compensation insurance. CONSIDERATION OF APPROVING PROFESSIONAL SERVICES WORK TO UPGRADE MOBILE GIS SOFTWARE This item concerns the required code upgrade for mobile GIS software in order to take advantage of latest GIS software release. Director Laliotis moved, and Director Ellis seconded, that the Board approve the consent calendar with the quote revisions to Item Number 9, Award of Contract for Property, Liability and Worker's Compensation Insurance. ROLL CALL: Directors Aguera, absent; All other Directors aye, by voice vote. SO MOVED ACTION ITEM CONSIDERATION OF AUTHORIZING INVESTMENT IN THE PLACER COUNTY TREASURER'S INVESTMENT POOL This item involves authorizing investment in the Placer County Treasurer's Investment Pool. Director Hemig moved, and Director Laliotis seconded, that the Board: • Adopt a resolution authorizing the investment in the Placer County Treasurer's Invest- ment Pool • Direct the President to execute the necessary documents to authorize the investment in the Placer County Treasurer's Investment Pool, subject to an amount not to exceed $10 million. ROLL CALL: Directors Aguera, absent; All other Directors aye, by voice vote. SO MOVED 2 Minutes: May 1, 2013 WORKSHOPS REVIEW OF 2012 CONSUMER CONFIDENCE REPORTS (WATER QUALITY REPORT) This item involves discussion of the required notice to water customers annually describing the District's water quality reports. Mark Thomas gave a presentation: • The District is required to prepare an annual Consumer Confidence Report for each water system (Main & Hirschdale) in accordance with California Health and Safety Code • The District is required to mail a copy of the report to each water customer by July 1st each year • The 2012 reports have been prepared and reviewed by the Department of Public Health • The District's water supply complies with all Maximum Contaminate Levels (MCL) imposed by the State and Federal governments • The Consumer Confidence Reports are scheduled to be posted on the District's web site in the middle of May Board discussion: • Electronic option will save the District money in printing- good cost saving measure. • Why is there radon testing on Hirschdale only? Do you see public health goals require reporting radon in the future? • Good report and thank you DISCUSSION OF POSSIBLE REVISIONS TO THE MISCELLANEOUS FEE SCHEDULE This is a workshop to discuss possible revisions to the to the Miscellaneous Fee Schedule. Bob Mescher gave a presentation: • The Miscellaneous Fees Schedule has been reviewed annually by staff • Last major revision was in 2008 • Minor revision in 2010 • Existing schedule contains 63 separate fees • Proposed schedule o Eliminates 34 redundant fees o Combines electric and water fees when possible o Increases two fees due to increased District costs ■ Replacing three-phase electric meters from $685 to $725 ■ Resealing electric meters from $100 to $115 (One occurrence within 36 months is free) o Decreases two fees ■ After-hours call out from $365 to $0 (Interactive process to determine if problem is related to District's or customers' facilities) ■ Special meter read from $35 to $30 (Reduced costs due to processes and equipment) • Fiscal Impact: The proposed changes to the Miscellaneous Fees Schedule are not expected materially impact revenues 3 Minutes: May 1, 2013 • Recommendation o Provide comments on proposed changes o Set a date for a Public Hearing on June 5, 2013 Board discussion: • What about after hours call out on the water side when a customer needs a box located • How many times does the District charge a fee to reset an electric meter or repair a 3-phase electric meter? • Look at redundant items that are gone, I assume they were useless or bundled to different charges. Is that other old rate higher, or are there really no hidden increases? • Staff has direction to set a public hearing date for June 15 ROUTINE BUSINESS TREASURER'S REPORT Approval of the fund balances as of March 31, 2013: Director Laliotis moved, and Director Hemig seconded, that the Board approve the treasurer's report for the month ended March 31, 2013. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. Approval of disbursements for April 2013 Director Laliotis moved, and Director Ellis seconded, that the Board approve the April 2013 disbursements report. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. APPROVAL OF MINUTES FOR APRIL 3, 2013 Director Hemig moved, and Director Laliotis seconded, that the Board approve the minutes of April 3, 2012. ROLL CALL: Director Aguera, absent; All other Directors, aye. SO MOVED. CLOSED SESSION CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2), ANTICIPATED LITIGATION, ONE CASE RETURN TO OPEN SESSION Report from Closed Session No reportable action. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 7:10 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Prepared by Barbara Cahill, Deputy District Clerk 4 Minutes: May 1, 2013