HomeMy WebLinkAbout16-Approval of Minutes for July 17, 2013MQ
T U EE D NE#
UtitPubl District
MINUTES
To:
Board of Directors
From:
Barbara Cahill
Date:
August 21, 2013
Minutes for the Meeting Dates
Approval of Minutes for July 17, 2013
_ E1
REGULAR MEETING
July 17, 2013
In accordance with District Code Section 2.08.010, the TDPUD minutes are action only
minutes. All Board meetings are recorded on a digital format which is preserved in
perpetuity and made available for listening to any interested party upon their request.
The regular meeting of the Board of Directors of the Truckee Donner Public Utility District
was called to order at 6:00 PM in the TDPUD Board room by President Bender.
ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig, and Tony Laliotis were present.
Director Bob Ellis arrived at 6:15 PM.
PLEDGE OF ALLEGIANCE
Director Aguera led the Board and public in the Pledge of Allegiance.
EMPLOYEES PRESENT Sanna Schlosser, Jim Wilson, Steven Poncelet, Brain Wright,
Joe Horvath, Kim Harris, Bob Mescher, Michael Holley and Barbara Cahill
CONSULTANTS PRESENT Steve Gross
OTHERS PRESENT Juanita Schneider and Jody Sweet
CHANGES TO THE AGENDA
General Manager Holley stated there was a revision to Agenda Item 13, Consideration of
Awarding a Contract for Inspection of Fiber Optic Installation Services.
PUBLIC INPUT
Jody Sweet voiced his concern about a dead tree near the Vets Center at Keiser and High
Streets. He has spoken with Mr. Randall of the Truckee Rec & Park and to Truckee Donner
PUD staff about removing the tree because it is an eye sore and poses a safety hazard, both
for fire and is very close to primary electric lines. President Bender said a PUD crew will take
a look. Routine clearing is performed near power lines.
DIRECTOR UPDATE
Director Hemig asked if the August meeting will be at the first of the month or in the middle of
the month. UAMPS conference is from August 18tn through 20tn. It would be good for the
PUD Board of Directors to attend the UAMPS "meet and greet" reception on Sunday, August
18tn and to go to the conference
President Bender let the Board and public know there is a Nevada County LAFCo meeting
tomorrow morning July 18tn
Minutes: July 17, 2013
CONSENT CALENDAR
President Bender asked that two agenda items be removed from the Consent Calendar:
• 8, Consideration of Awarding a Contract for Replacement of the HVAC Control
System, due to a potential financial conflict
• 13, Consideration of Awarding a Contract for Inspection of Fiber Optic Installation
Services, due to a revision
CONSIDERATION OF AWARDING A CONTRACT FOR PURCHASE AND REPLACE-
MENT OF THE GATES AT THE DISTRICT'S OFFICE COMPLEX This item involves
awarding a contract for the purchase and replacement of gates at the District Office
Complex.
CONSIDERATION OF EXTENDING THE CONTRACT FOR EM&V (EVALUATION,
MEASUREMENT, & VERIFICATION) FOR THE 2013 CONSERVATION PROGRAMS This
item involves extending the Evaluation, Measurement, & Verification (EM&V) contract.
CONSIDERATION OF A SAFETY INCENTIVE TO DISTRICT EMPLOYEES This item
involves authorizing a safety incentive to District staff.
CONSIDERATION OF THE PURCHASE OF A HYDROPNEUMATIC PACKAGED PUMPS
SYSTEM FOR THE DONNER VIEW HYDRO STATION REBUILD This item involves the
purchase of Pumping Equipment for the Donner View Hydro Station Rebuild.
CONSIDERATION OF PURCHASING A REPLACEMENT BUCKET TRUCK This item
concerns Purchase of an International 4 X 4 Bucket Truck for the Electric Department.
Director Aguera moved, and Director Laliotis seconded, that the Board approve the consent
calendar.
ROLL CALL: Director Ellis, absent; all other Directors aye, by voice vote. SO MOVED
ACTION ITEMS
CONSIDERATION OF AWARDING A CONTRACT FOR REPLACEMENT OF THE HVAC
CONTROL SYSTEM This item involves awarding a contract for replacing the three way
valves and controls on the fan coils to complete the boiler replacement project.
President Bender recused himself due to a potential financial conflict.
Director Laliotis moved, and Director Hemig seconded, that the Board award the contract for
Building Controls Project to QCS, Inc. of Sparks, Nevada in the amount of $89,950 plus a
10% change order authorization for a total amount not to exceed $98,945.
ROLL CALL: Director Bender recused; Director Ellis, abstain; all other Directors aye, by voice
vote. SO MOVED
2 Minutes: July 17, 2013
CONSIDERATION OF AWARDING A CONTRACT FOR INSPECTION OF FIBER OPTIC
INSTALLATION SERVICES This item involves the award of Quality Assurance
Inspection Services associated with the SCADA Reliability Improvement Project -
Phase 2 and an option to extend the contract to Phase 3.
Director Hemig moved, and Director Ellis seconded, that the Board
• Award the contract for Quality Assurance Fiber Optic Inspection Services to ACTS for
Task A in the amount of $15,800, plus a 10% change order allowance for an amount
not to exceed $17, 380
• Authorize the General Manager to approve Task B to ACTS in the incremental amount
of $19,592, plus a 10% change order allowance for a total Contract amount not to
exceed $21,551
• Authorize the transfer of up to $38,931 from Electric and Water Capital Reserve Funds
to the Electric General Fund
ROLL CALL: All Directors aye, by voice vote. SO MOVED
CONSIDERATION OF APPROVING AN AGREEMENT WITH AT&T CONCERNING JOINT
POLE OWNERSHIP This item involves approving an Agreement with AT&T concerning
Joint Pole ownership
Director Ellis moved, and Director Aguera seconded, that the Board authorize the Board
President to sign the Pole Purchase Agreement between AT&T and Truckee Donner Public
Utility District in substantially the form presented and approved by District Counsel.
ROLL CALL: All Directors aye, by voice vote. SO MOVED
CONSIDERATION OF ADOPTING A RESOLUTION DEFINING THE ALLOCATION OF
FUNDS FROM AB32, CALIFORNIA CAP -AND -TRADE This item involves Adopting a
Resolution regarding the allocation of funds from AB32, California Cap -and -Trade.
Director Hemig moved, and Director Ellis seconded, that the Board:
• Approve Resolution 2013-16 for the District Cap -and -Trade Utilization Policy of the
use of revenues from the sale of allocated allowances in California's GHG Cap -and -
Trade auctions
• Approve for FY14 and FY15 the revenue from the sale of Cap -and -Trade allowances
be used for purchase in renewable resources for the electric portfolio namely the
Horse Butte Wind project
ROLL CALL: All Directors aye, by voice vote. SO MOVED
3 Minutes: July 17, 2013
WORKSHOP
MID -YEAR BUDGET REVIEW OF THE DISTRICT'S FINANCIAL PERFORMANCE This
item concerns providing the Board of Directors with a review of the financial activity
and performance of the District's operations through June 2013.
Robert Mescher gave a presentation:
• FY12 - FY13 Budget approved November 16, 2011
• District Code requires semi-annual budget report comparison to actual results
o Mid -year review in July 18, 2012
o Year-end / mid -cycle review in February 20, 2013
o Mid -year review in July 17, 2013 (tonight)
o Year-end / end -of -cycle review in February 2014
• FY13 Electric and Water Budget
Operating Revenue
Expenses
Operating Income
Electric Water I Total
23,220,189
(19,990,884
$ 352295305
$10,866,132
(7,707,640)
$ 3,1485492
$ 34,076,321
(27,698,524
$ 65377,797
Transfers In from Other Funds 1 5171 5996 3,3625136 4,624,130
Transfers Out to Other Funds (156065837) (4,7765934) (6,282,771)
Capital Projects (258945463) (1,7245693) (4,619,166)
Total $ - $ - $ -
• Electric Operating Revenue as of June 30, 2013
12 Mo
Budget
YTD
Actual
% of
Budget
Projection
% of
End of Yr Budget
Residential
$ 12,308,431
$ 6,627,700
64%
$ 11,820,000
96%
Commercial
8,973,816
4,610,439
60%
8,880,000
99%
Interdept. Sales & Rent
1,663,432
692,199
44%
1,640,000
106%
Standby
26,480
-
0%
25,400
100%
AB 32 Cap & Trade
-
414,300
0%
643,300
Other
349,031
102,093
29%
204,300
69%
Total
$ 23,220,189
$ 12,346,731
63%
$ 23,213,000
100%
4 Minutes: July 17, 2013
• Electric Operating Expenses as of June 30, 2013
Projection
12 Mo YTD % of % of
Cost Center Budget Actual Budget End of Yr Budge
Board of Directors
$ 98,275 $
39,861
41 %
$
96,000
98%
General Management
673,766
283,434
49%
546,000
96%
Administrative Svcs.
1,484,503
774,892
62%
1,486,000
100%
Public Info. & Consrv.
1,460,363
536,989
37%
1,378,000
96%
Operations
3,312,793
1,523,386
46%
3,180,000
96%
Power Supply (GIS)
678,455
435,316
64%
712,000
106%
Building Maintenance
528,922
174,269
33%
502,000
96%
Purchase Power
11,863,817
6,801,803
49%
11,860,000
100%
Total
$ 19,990,884 $
9,569,937
48%
$
19,768,000
99%
• Electric Capital Expenditures as of June 30, 2013
Projection
12 Mo YTD % of % of
Source of Funds Budget Actual Budget End of Yr Budge
Rates
$ 2,750,643 $
891,459
32%
$
2,113,953
77%
Facilities Fees
100,000
19,889
20%
662,944
663%
Vehicle Reserve
43,820
767
2%
43,820
100%
Total
$ 2,894,463 $
912,106
32%
$
2,820,717
97%
• Water Operating Revenue as of June 30, 2013
12 Mo YTD % of
Budget Actual Budge
Projection
% of
End of Yr Budge
Residential
$ 8,649,479 $
4,137,992
48%
$
8,464,000
99%
Commercial
1,196,665
537,347
45%
1,315,000
110%
Meter Reserve Surcharge
752,100
374,391
50%
752,000
100%
Standby & Fire Protection
161,040
-
0%
161,040
100%
Other
197,848
126,960
64%
214,000
108%
Total
$ 10,866,132 $
6,176,690
48%
$
10,906,040
100%
5 Minutes: July 17, 2013
• Water Operating Expenses as of June 30, 2013
Cost Center
12 Mo
Budget
YTD
Actual
% of
Budget
Projection
% of
End of Yr Budget
Board of Directors
$ 98,276 $
39,049
40%
$ 96,000
98%
General Management
462,934
217,089
48%
430,000
96%
Administrative Svcs.
1,331,679
615,901
46%
1,332,000
100%
Public Info. & Consrv.
360,166
131,606
37%
342,000
96%
Operations
5,143,021
2,364,209
46%
6,143,000
100%
Power Supply (GIS)
321,566
182,690
67%
338,000
106%
Total
$ 7,707,640 $
3,550,442
46%
$ 7,681,000
100%
• Water Capital Expenditures as of June 30, 2013
Source of Funds
12 Mo YTD % of
Budget Actual Budge
Projection
% of
End ofYr Budge
Rates
$ 1,443,571 $
621,250
43%
$
1,444,000
100%
Vehicle Reserve
197,032
90,147
46%
230,147
117%
Future Water Meters
678,090
153,738
27%
240,818
42%
Total
$ 2,218,693 $
865,136
39%
$
1,914,965
86%
There was no public input.
Board discussion:
• Slightly under budget is good
• Is there a reason why the electric residential revenue is short?
• What is standby revenue?
• Good news
• Good job
ROUTINE BUSINESS
TREASURER'S REPORT: June 30, 2013
Approval of the fund balances as of May 31, 2013: Director Laliotis moved, and Director
Hemig seconded, that the Board approve the treasurer's report for the month ended
May 31, 2013. ROLL CALL: All Directors, aye. SO MOVED.
Approval of disbursements for June 2013 Director Aguera moved, and Director Ellis
seconded, that the Board approve the June 2013 disbursements report.
ROLL CALL: All Directors, aye. SO MOVED.
APPROVAL OF MINUTES FOR JUNE 5, 2013 Director Hemig moved, and Director Laliotis
seconded, that the Board approve the minutes of June 5, 2013 subject to a change on
Director update. ROLL CALL: All Directors, aye. SO MOVED.
6 Minutes: July 17, 2013
CLOSED SESSION
CLOSED SESSION PURSUANT TO GOVERNMENT CODE 54956.9(D)(1), CONFERENCE
WITH LEGAL COUNSEL ON PENDING LITIGATION: SIERRA PACIFIC POWER CO/DBA
NV ENERGY SCHEDULE 4 ENERGY IMBALANCE, CASE NO. ER13-247-000
CLOSED SESSION PURSUANT TO GOVERNMENT CODE 54956.9(D)(4), CONFERENCE
WITH LEGAL COUNSEL ON DECIDING WHETHER TO INITIATE LITIGATION: MERGER
OF SPPCO AND NEVADA POWER
CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1),
EXISTING LITIGATION, ONE CASE, MCCRARY V. TDPUD
CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1),
EXISTING LITIGATION, ONE CASE, YOLKEN V. TDPUD
PUBLIC EMPLOYEE PERFORMANCE EVALUATION - GOVERNMENT CODE SECTION
54957: GENERAL MANAGER PERFORMANCE PLAN REVIEW
Report from Closed Session
There was no reportable action.
ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 8:36 PM.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Jeff Bender, President
Prepared by
Barbara Cahill, Deputy District Clerk
7 Minutes: July 17, 2013