HomeMy WebLinkAbout8-Consideration of the Purchase of Security CamerasAgenda •
T U KEE DONNER
F Public Utility District
CONSENT
To: Board of Directors
From: Ian Fitzgerald
Date: September 18, 2013
Subject: Consideration of the Purchase of Security Cameras
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15,000.
2. HISTORY
The District's goals are to provide a safe, secure business atmosphere for both our
customers and employees. On a daily basis, District employees are in direct contact
with the public, contractors, and vendors. The District has some physical security
measures in place to help ensure the integrity of the office building from external
threats. Physical security measures include chain -link fencing, locked gates, extensive
lighting and an antiquated video security camera system.
A physical security program typically comprises five distinct elements: deterrence,
delay, detection, assessment, and communication. In addition to the physical security
elements, the District has also built a strong network infrastructure within the main
office building.
For the past 6 months, the District has run a successful test of our new video
surveillance at our Martis Valley Substation. This project demonstrated that the
existing infrastructure can handle many high definition cameras, detect intrusion, and
record high definition.
3. NEW INFORMATION
Surveillance systems can supply the missing elements to our physical security
program by providing the means to detect and assess threats to District facilities. In
addition to intruder threat detection and assessment, remote surveillance can also play
an important role in monitoring personnel and responding to emergency situations.
The Federal government competitively bids products and services through the GSA
contracts. Local governments, including the District, are eligible to take advantage of
GSA pricing per Federal Codes. In addition, District Code Section 3.08 allows for the
purchase of goods and services from State and Federal Government competitive bid
schedule programs.
The proposed remote security equipment includes nine network video cameras to be
installed at the District offices. Existing video management software and server
hardware is already operational. The cameras will be strategically place to capture all
ingress/egress points within the building.
The remote security equipment bid from Siemens Industry, Inc., as was the beta test
at Martis Valley Substation, containing General Services Administration (GSA) pricing,
costs $16,271 plus tax.
4. FISCAL IMPACT
Sufficient funds exist within the approved Electric Capital Replacement Fund for this
project.
5. RECOMMENDATION
Authorize a purchase order to Siemens Industry, Inc. for security equipment and
services for $16,271 plus a 10% change order allowance of $1,627 for an amount not
to exceed $17,898 plus tax.
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager