HomeMy WebLinkAbout8-Consideration of Routine Annual Procurements and ContractsAgenda Item # 8
CONSENT
To: Board of Directors
From: Robert Mescher
Date: December 04, 2013
Subject: Consideration of Routine Annual Procurements and Contracts
1. WHY THIS MATTER IS BEFORE THE BOARD
The District Code requires Board approval for all purchases over $15,000.
2. HISTORY
Since 2009, staff has presented annual purchase orders to the Board for approval
before each fiscal year. Materials, supplies, and services procured under this action
are routine and recurring in nature.
3. NEW INFORMATION
The following general categories of procurements are greater than $15,000 and
require Board approval:
1) Sole Source Procurements: Attachment 1 is a list of vendors that provide
unique products and services to the District totaling $695,000. This
procurement list includes utilities, specialized software, and unique services.
2) Competitively Bid Procurements - Other Government Agency: Attachment 2
lists Verizon, a vendor who provides communication services to the District
which were competitively bid by another government agency. The District is
eligible to take advantage of discounted pricing. This procurement totals
$50,000.
3) Competitively Bid Procurements - Multi -Year Contracts & Contract Extensions:
Attachment 3 is a list of contracts previously bid by the District that either cover
multiple years or have provisions for contract extensions. These procurements
total $415,500. This procurement list includes the computer support,
conservation programs, safety training, and vehicle fuel.
4) Competitively Bid Procurements: Attachment 4 is a list of vendors who provide
products and services to the District which were competitively bid by the
District. These procurements total $685,000. This procurement list includes
materials and services for the residential water meter program, routine paving,
poles, and transformers.
4. FISCAL IMPACT
Funding for these procurements are included in the FY14 operating budget.
5. RECOMMENDATION
A) Authorize the procurements totaling $1,845,500 from the vendors listed in
Attachments 1 through 4.
B) Authorize the General Manager to execute the required documents necessary to
procure the products and services listed in Attachments 1 through 4.
Robert Mescher
Administrative Services Manager
Michael D. Holley
General Manager