HomeMy WebLinkAbout8,Annual Purchase Orders and ContractsConsent Item # 8
Consideration of
Routine Annual
Procurements and Contracts
December 4, 2013
Background / History
• Staff presents routine annual procurements to the Board for
approval before the fiscal year begins
- Efficient
- Ensures compliance with District procurement policy
- Advertise in local newspaper
- Local Preference Procurement Policy when applicable
- Maximizes competition; reduces costs
2
Background / History
• Procurements greater than $15,000 require Board approval
• Types of annual procurements
- Sole Source
- Competitive Bids
- Bids procured by other government agencies
- Multi -year bids
- All other bids
3
Background / History
• Competitive Process:
- If greater than $15,000
- Staff requests bids or proposals
- Recommends award to vendor with lowest bid or most
advantageous proposal
- Seeks Board approval
- If less than $15,000
- Staff obtains at least 3 telephone quotes
- Procure from lowest cost vendor
- General Manager approval
- Law allows for joint purchasing with the State and other public
agencies
0
New Information
• Annual procurements for FY14
— Sole source
— Utilities
— IT licenses & Support
— Products & Services
— Competitive process
— Other agencies' bids
— Extend existing contracts
— All other bids
5
$ 801000 (3)
$3751000 (5)
$2541500 (7)
0 000
$4151500
6 111
$ 7091500 (15)
$111501500 (16)
Fiscal Impact
• Funding for these procurements are included in the
approved FY14 operating budget
a
Recommendation
• Authorize the procurements totaling $1,860,000 as listed in
Attachments 1 through 4 in the Board packet
• Authorize the General Manager to execute the required
documents necessary to procure the products and services
as listed in Attachments 1 through 4
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Annual procuirements greater than $15,000
FY1 4
Sole Source Procurements
Annual
Vendor Products and Services Value
AT&T - CaINET il Program
CDS Global
Cisco Smartnet
Cooper Power Systems
Cooperative Response Center
ESRI
Family Resource Center
Microsoft
National Information Systems Cooperative
Okonite
Schneider Electric (formerly Telvent)
Southwest Gas
Tahoe Forest Hospital
Tahoe Truckee Sierra Disposal
TTCTV
Utilities.' Telephone and Internet
Customer Service: Remittance Processing
IT and GIS: Hardware and Software Support
Electric: Reclosers and Controls
Customer Service: After-hours Answering Service
IT and GIS: Software and Support
Income Qualified Energy Savings Program
IT and GIS: Software and Support
Customer Service and Accounting: Software, Support, and Billing Service
Electric* Underground: Cable
IT and GIS: Software and Support
Utilities" Natural Gas
Human Resources: Employee Training and Screening
Utilities: Trash Disposal
Board: TV Coverage & Streaming of meetings
11 MOFF
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$ 709,500
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TRUCKEE DONNER PUBLIC UTILITY DISTRICT
greaterAnnual procurements Or
Other Government Agency Competitively Bid l Procurements
Veri n Mobile telecommunications service, including water meter data collectors $ 50,000
5'0,000
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TRUCKEE DOWNER PUBLIC UTILITY DISTRICT
Annual procurements greater than $15,000
FY1 4
Multi -Year Competitively Bid procurements - Extend for One Year
Black Diamond Computers T and GIS: (Network Administration and Support $ 40,000
ESGI (Human Resources: Employee Training 19,500,
Flyers Energy Vehicles- Fuel 160,000
Sierra Energy Pros Conservation: Energy Surveys 40,000,
Ecotone Products Conservation: Lighting - CFL 37,000,
Feit Electric Conservation: Lighting - Big 6 CFL 34,000,
Western Nevada Supply Conservation: Toilet Exchange Program 25,000
Complete Cleaning Services Janitorial 60,000,
Tota 1 $ 415,500
11
AT'TACHMEN T4
TRUCKEE DONNER PUBLIC UTILITY DISTRICT
Annual procurements greater than $15,000
FY14
Competitively Bidl Procurements -Award to Lowest Responsive Bid
Annual
Vendor
Products and Services
Value
Bell Lumber & Pole
Electric: Wood Poles
$ 110,000
Central Maloney
Electric, Single Phase Pad Mounted Transformers
60,000
Ferguson Waterworks
Water: Meter Box Retrofit
35,000
General Pacific
Electric: Three, IPlhase IPad Mounted Transformers
90,000
GEXPRO,
Electric- Single Phase Pole Mounted Transformers
60,000
West Coast Paving
Water'. Paving
80,000
Wri g ht Tree Service
Electric, Line Clearance and Tree Trimming
250,000
Tota 1
$ 685,000
12