HomeMy WebLinkAbout10-Consideration of the Purchase of an Overhead Line Construction Spool Trailer for the Electric DepartmentMW
TRUC EE D 11 NE
Public Utility District
CONSENT
To: Board of Directors
From: Steve Trevino
Date: December 18, 2013
Subject: Consideration of the Purchase of an Overhead Line Construction
Spool Trailer for the Electric Department
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for purchases in excess of $15,000 and only the Board can
declare vehicles surplus.
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In 2008, the District established an Electric Vehicle Replacement Fund to provide a
source of funds for periodic vehicle replacement. Funds are added each year by the
Electric Department as described in the adopted budget.
3. NEW INFORMATION
The Electric Department Overhead Line Construction Spool Trailer is in need of
replacement due to the poor working condition and safety concerns of the antiquated
unit. Replacement parts are not available for the 40 year old trailer.
Specifications were prepared and a request for bids was advertised in the Sierra Sun
on December 4th for a Trailer Mounted, Two Reel Carrier-Tensioner, with Hydraulic
Rewind. A bid opening was held on December 11, 2013. Three bids were received
and all were responsive. Costs are summarized below.
Vendor
Total
Brooks Brothers Trailers
$67,000
Sherman & Reilly
$74,555
Wagner -Smith Equipment
$97,954
The existing District overhead line construction spool trailer (Unit 283), may be
surplused and sent to public auction with proceeds from the sale being deposited into
the Electric Department Vehicle Replacement Fund.
4. FISCAL IMPACT
Sufficient funds exist in the Electric Vehicle Replacement Fund for the purchase
of this trailer.
Recovery of some of the initial investment will be made through the sale of the surplus
trailer at public auction. Proceeds from the sale will be transferred to the Electric
Department Vehicle Replacement Fund.
5. RECOMMENDATION
A) Award the purchase of one Trailer Mounted, 2-Reel Tensioner with Hydraulic
Rewind to Brooks Brothers Trailers in the amount of 67,000.00 plus applicable
taxes
B) Authorize the transfer of $67,000.00 plus applicable taxes from the Electric
Department Vehicle Replacement Fund to the Electric General Fund
C) Declare Unit-283 surplus and apply the sales proceeds to the Electric Department
Vehicle Replacement Fund
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager