HomeMy WebLinkAbout11-Consideration of an award for the Electric System Master Plan Study UpdateMau
TRUC EE D 11 NE
Public Utility District
ACTION
To: Board of Directors
From: Sanna Schlosser
Date: December 18, 2013
Subject: Consideration of an award for the Electric System Master Plan
Study Update
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for contract awards over $15,000.
2. HISTORY
The Electric System Master Plan is a comprehensive planning report which provides
information on existing District electric facilities and the current level of service
provided to District customers. It also serves as a blueprint for electric system updates
to accommodate growth and development. The District Code specifies that the Electric
System Master Plan Study be updated every 5 years. The previous Master Plan was
completed in 2009 by Electrical Consultants Incorporated (ECI).
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The District issued a RFP on October 31, 2013. The closing date for submittals was
November 26, 2013. Proposals were received from 4 firms: Commonwealth
Associates, Inc (CAI).; Electrical Consultants Inc. (ECI); Kinectrics Inc.; and Leidos.
A proposal review committee was formed which consisted of Steve Hollabaugh, Joe
Horvath, Neil Kaufman, and Sanna Schlosser. Each member scored the technical
proposals using the following specific criteria; technical approach, firm and staff
experience, project management and QA/QC controls. This score accounted for up to
85 points out of a total possible score of 100 points. The cost proposals were
evaluated only after the technical proposals were reviewed and were worth up to 15
points. The tabulated scores are as follows:
Consultant
Technical Score
Cost Score
Total Score
Electrical Consultants Inc. (ECI)
74
15
89
Leidos
73.5
11.9
85.4
Commonwealth Associates, Inc. (CAI)
56.3
1
57.3
Kinectrics, Inc
43.3
1
44.3
ECI's proposal was top ranked due to their experience and a competitive cost
proposal. The District's previous experience with ECI was very positive and they have
the advantage of being familiar with the District's needs and data models.
4. FISCAL IMPACT
The Cost Proposal from ECI is $58,164. The FY14 budget includes $70,000 for a
Master Plan Update.
5. RECOMMENDATION
Award the Electric System Master Plan study to Electrical Consultants Inc. in an
amount of $58,164 plus a 10% change order allowance for an amount not to exceed of
$63,980.
Stephen Hollabaugh Michael D. Holley
Assistant General Manager General Manager