HomeMy WebLinkAbout8 Vehicles Surplus Agenda Item # 8
Public Utility District
CONSENT
To: Board of Directors
From: Ed Taylor
Date: April 01, 2009
Subject: Consideration of Declaring Vehicles Surplus
1. WHY THIS MATTER IS BEFORE THE BOARD
This item recommends that certain vehicles be declared surplus and disposed of in
accordance with District policy. Only the Board can declare vehicles as surplus.
2. HISTORY
The District has adopted the attached policy governing the disposal of surplus
property (see Attachment 1). The policy calls for the General Manager and staff of the
District to evaluate the continued need for materials, office equipment and vehicles. If
any items are found to be no longer necessary, staff is to submit a report to the Board
declaring the items surplus.
3. NEW INFORMATION
Staff has evaluated the current vehicle fleet and identified 6 vehicles that should be
declared surplus (see Attachment 2). Older vehicles have become more costly to
maintain because of age, number of miles and have reached the end of their
usefulness with the District. The new replacement vehicles are already in service.
Surplus vehicles will be sold at Public Auction.
4. FISCAL IMPACT
Recovery of some of the initial investment will be made through the sale of the
vehicles at Public Auction. Proceeds of these sales will be transferred to the
respective Electric and Water Department Vehicle Replacement Funds.
5. RECOMMENDATION
Declare vehicles in Attachment 2 surplus and apply the sales proceeds to the Electric
and a Ve icle Replacement Fund.
Imo- e
Ed Taylor Michael D. Holley
Water Utility Manager General Manager
Attachment 1
TDPUD District Code
CHAPTER 8.20
DISPOSAL OF DISTRICT PROPERTY
Sections:
8.20.010 Disposal of Surplus Inventory, Materials, Office
Equipment and Vehicles
8.20.020 Disposal of Real Property
8.20.010 Disposal of Surplus Inventory, Materials, Office Equipment and Vehicles
8.20.010.1 Items of inventory, materials, office equipment and vehicles considered by staff to
be no longer necessary shall be listed on an appropriate form and presented to the Manager.
8.20.010.2 For Items with an estimated value in excess of $1,000, the General Manager shall
direct that a Board Action declaring the items surplus be placed on an agenda for Board review
and approval. For items with an estimated value of less than the $1,000, the Board authorizes
the General Manager to dispose of the surplus inventory at his discretion.
8.20.010.3 The Manager shall for the disposal of surplus item, have the option of a trade-in
allowance for new replacement equipment, use of a contract auction company, or the public bid
process.
8.20.010.3 (A) If the public bid process is to be used, then the Manager shall advertise the sale
of the surplus items in the appropriate newspapers and journals.
i. In the event that no bids are received on some items, or the General Manager
determines that the bids received on certain items are not sufficient, the Board may
authorize the General Manager to dispose of such items at his discretion.
8.20.010.4 No Board member may bid on or purchase surplus property from the District. No
person who makes, participates in the making of, or influences the decision to dispose of
surplus property may bid on such items. This includes District staff, consultants, advisory
committee members and all other individuals who make, participate in the making of, or
influence the decision regarding the disposal of surplus property.
(Res. 8212, 8911) MO 2008-86
8.20.020 Disposal of Real Property
8.20.020.1 In accordance with Government Code Section 54221, in order to dispose of real
property owned by the District, parcels would be surveyed and appraised and existing utilities
identified.
8.20.020.2 The District would then offer the parcels for sale or lease in accordance with
Government Code Section 54222. The notice would be sent to any public agency developing
low and moderate income housing, to the local recreation and park district, to the State
Attachment 1
Resources Agency and to the local school district.
8.20.020.3 If public agencies do not respond within 60 days, the District can then offer the land
for sale to private parties.
8.20.020.4 There is no requirement in state law or in District policies requiring that land be sold
to a private party by public bid process. The District may negotiate with adjacent land owners for
sale of land.
8.20.020.5 If a public agency does want to purchase the land, the District enters into
negotiations for a period of not less than 60 days, after which the property may be sold to any
other party.
(California Government Code)
Attachment 2
Unit Description V.I.N. Miles
1 1993 GMC Jimmy 1 GKDT13W6P2538686 142,473
9 1997 GMC Pick-up 4WD 3/4 Ton 1 GTGK24R7VE509235 120,963
23 91 GMC Sonoma Pick-up 1GTCT14Z4M8538064 89,523
25 98 GMC Pick-up 4WD 3/4 Ton 1GTGK24R5WZ517862 103,497
28 98 GMC Service Body 4WD 1GDHK34J5WZ548965 128,250
43 98 GMC Flat Bed 4WD 1GDJK34J2WF020786 90,498
as of 3/11/2009