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Home My WebLink About2011-01-19,14 Minutes Dec 15Agenda Item # 14 MINUTES To: Board of Directors From: Barbara Cahill Date: January 19, 2011 Minutes for the Meeting Dates Approval of Minutes for December 15, 2010 REGULAR MEETING December 15, 2010 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on a digital format which is preserved perpe- tually and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:01 PM in the TDPUD Board room by Vice -President Hillstrom. ROLL CALL: Directors Joe Aguera, Jeff Bender, Ron Hemig, John Hillstrom and Tony Laliotis were present. PLEDGE OF ALLEGIANCE Director Laliotis led the Board and public in the Pledge of Allegiance. EMPLOYEES PRESENT: Mary Chapman, Bob Mescher, Tricia Phillips, Mark Thomas, Jessica Wilson, Neil Kaufman, Michael Holley and Barbara Cahill CONSULTANTS PRESENT: Steve Gross OTHERS PRESENT: None CHANGES TO THE AGENDA General Manager Holley stated there were no changes to the agenda. PUBLIC INPUT There was no public input. DIRECTOR UPDATE Director Laliotis congratulated Ron Hemig on his fifth term on the PUD Board now that the election results are official. He also wanted to thank the public for all the support. Director Hemig stated kudos to Tony. Director Hillstrom gave a personal update. As people may know, his wife recently took a job in Santa Cruz. So the natural question is 'What does this mean to his role on the Board?" He spoke with District Counsel. Counsel said a Director has to be a resident of the utility district in which he serves. There are two parts to being a resident: domicile (registered to vote, car registration, home, receive mail and work), and intent (what is the plan and where do you think of as home). My wife's job is an unknown. I feel legally speaking, we are firm ground. I like doing this work, can bring something to the Board, and I feel I am still as attached to the Truckee community. My wife does not know how this job will work out in a new city. I think at Minutes: Dec. 15, 2010 some point, we should revisit this. But for now, I feel my legal, practical and emotional home is here in Truckee. My plan is to keep being a PUD Director for the foreseeable future. CONSENT CALENDAR CONSIDERATION OF THE PURCHASE OF AN ACOUSTIC LEAK CORRELATOR This item involves purchasing an acoustic leak correlator.. CONSIDERATION OF CANCELLING THE REGULAR BOARD MEETING ON JANUARY 5, 2011 This item involves cancellation of the regular Board meeting on January 5, 2011 due to a lack of District business. Director Laliotis moved, and Director Hemig seconded, that the Board approve the consent calendar. ROLL CALL: All Directors aye, by voice vote. SO MOVED SPECIAL BUSINESS ELECTION OF OFFICERS OF THE BOARD This item involves election of the President and Vice President of the Board for the next twelve months. Director Hemig moved, and Director Laliotis seconded, that the Board appoint Jeff Bender as President of the Board for the next twelve months. ROLL CALL: All Directors aye, by voice vote. SO MOVED Director Hemig moved, and Director Bender seconded, that the Board appoint Tony Laliotis as Vice President of the Board for the next twelve months. ROLL CALL: All Directors aye, by voice vote. SO MOVED ACTION ITEMS CONSIDERATION OF A PROCLAMATION TO COMMEND MARY CHAPMAN FOR HER MANY YEARS OF SERVICE This item involves adopting a proclamation for Mary Chapman. Director Hemig moved, and Director Aguera seconded, that the Board adopt the proclamation recognizing Mary Chapman for her many years of service to the District and the Truckee Community. ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF A FINAL COMPLETION AND A CLOSEOUT CHANGE ORDER FOR THE DISTRICT PIPELINE REPLACEMENT — 2010 — CONTRACT A PROJECT This item involves the closeout of 2010 Water Pipeline Replacement Project A with Lorang Brothers Construction and recording of the Notice of Completion. Director Laliotis moved, and Director Hemig seconded, that the Board: • Authorize Contract Change Order No. 7 to the District Pipeline Replacement — 2010 — Contract A in amount of $94,873.57 • Authorize the transfer of a total of $1,629,021.12 from 2006 COP funds; a total of $200,648.28 from Water Department Facility Fees; and a total of $48,607.61 from the 2 Minutes: Dec. 15, 2010 SAD 2 restricted fund to the Water Department General Fund to cover the cost of the contract • Adopt a resolution accepting the District Pipeline Replacement — 2010 — Contract A project as complete and authorize the filing of the Notice of Completion ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF APPOINTING INDIVIDUALS TO THE OFFICES OF TREASURER AND ASSISTANT TREASURER This item concerns the appointment of employees to perform the duties of the District Treasurer and Assistant Treasurer. Director Hemig moved, and Director Aguera seconded, that the Board adopt the resolution appointing a new Treasurer, Robert Mescher, and Assistant Treasurer, Tricia Phillips. ROLL CALL: All Directors aye, by voice vote. SO MOVED INVESTMENT POLICY: A) REVIEW OF INVESTMENT POLICY B) APPOINT TREASURER OF THE DISTRICT FOR PURPOSES OF INVESTMENT This involves the annual review of the District's Investment Policy and appointment of the Treasurer for purposes of investment. Director Hemig moved, and Director Laliotis seconded, that the Board accept the investment policy report; and adopt the resolution authorizing Robert Mescher, District Treasurer, to per- form the duties described in Chapter 3.20 Investments of the District Code for FY11. ROLL CALL: All Directors aye, by voice vote. SO MOVED CONSIDERATION OF ANNUAL PURCHASE ORDERS AND Contracts This item involves the authorization of annual purchase orders and contracts for 2011. Director Hemig moved, and Director Laliotis seconded, that the Board Authorize the purchases listed in the Board packet totaling $1,119,723 A) Authorize the issuance of annual purchase orders to the sole source vendors listed on Attachment 1 totaling $599,000. B) Authorize the issuance of annual purchase orders to the State of California competitively bid vendors listed on Attachment 2 totaling $65,000. C) Authorize the issuance of annual purchase order to extend the contracts of the vendors listed on Attachment 3 totaling $186,000. D) Award the following bids to the lowest responsive bidders listed on Attachment 4 and au- thorize issuance of annual purchase orders totaling $269,723. ROLL CALL: All Directors aye, by voice vote. SO MOVED ROUTINE BUSINESS TREASURER REPORT: NOVEMBER, 2010 Approval of the report: Director Hemig moved, and Director Aguera seconded, that the Board approve the treasurer's report for the month ended November 30, 2010 ROLL CALL: All Directors by a show of hands. SO MOVED. 3 Minutes: Dec. 15, 2010 Approval of disbursements: Director Aguera moved, and Director Hemig seconded, that the Board approve the November 2010 disbursements report. ROLL CALL: All Directors by a show of hands. SO MOVED. APPROVAL OF MINUTES FOR NOVEMBER 17 2010 Director Hemig moved, and Director Aguera seconded, that the Board approve the minutes of November 17, 2010, with a correction to the October 20 and November 3 minute approval to read motion made by Directors Hemig and Aguera. ROLL CALL: All Directors, aye. SO MOVED CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATOR PURSUANT TO SECTION 54956.8 OF THE GOVERNMENT CODE. PROPERTY 10750 BERMGARTEN RD, MCGLASHAN SPRINGS APN 18-010-10; DISTRICT NEGOTIATOR: GENERAL MANAGER; NEGOTIATING PARTY: TAHOE DONNER ASSOCIATION; UNDER NEGOTIATION: PRICE AND TERMS Counsel Gross recused himself as he has done work recently for Tahoe Donner Association. There was no reportable action. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.8, CONFERENCE WITH REAL PROPERTY: 14630 GLENSHIRE DRIVE APN 49-011-31; DISTRICT NEGOTIATOR: GENERAL MANAGER; NEGOTIATING PARTIES: KELLER WILLIAMS; UNDER NEGOTIATION: PRICE AND TERMS President Bender reported out there was a unanimous roll call vote to reject the offer. RETURN TO OPEN SESSION Report from Closed Session- see above ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:19 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Prepared by Barbara Cahill, Deputy District Clerk 4 Minutes: Dec. 15, 2010