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HomeMy WebLinkAbout12,Water Meter Progress Rpt Workshop Item # 12 January 19, 2011 Usage TrendsReport and Discussion of Water Water Meter Project Progress Water Meter Project Progress 2 2025water meters and billed on a volumetric basis by January 1, AB 2572 also requires that all connections be equipped with •volumetric basis by January 2010meters installed since 1992 and commence billing on a AB 2572 requires that the District begin reading all water •Background / History Report and Water Usage Trends Water Meter Project Progress 3(MCS)Pilot Program (Phase 1) to Measurement Control Systems In September 2008, the Board awarded a contract for the •Five proposals received –proposals to provide an automated meter reading systemIn Summer of 2008, the District issued a request for •Background / History Report and Water Usage Trends Water Meter Project Progress 4 Both contracts were completed in November 2010•Total contract authorization was $1.62 million–Installation of about 4,735 meters–In May of 2010, the Phase 3 contract was awarded to MCS•Total contract authorization was $2.44 million–Installation of about 6,750 meters–In June of 2009, the Phase 2 contract was awarded to MCS•Background / History Report and Water Usage Trends Water Meter Project Progress 5 Broken/inoperable valves–Excessive groundwater–Meter box was too small, too deep or damaged–No meter box, only a curb stop–fence or similar obstructionMeter box was paved over or located under a deck, large rocks, tree, –Meter box was buried and/or could not be located–installed. Locations are the “Red Flag” listThere were 1,637 locations where a meter could not be •86 percent of customers–10,126 residential–651 commercial–A total of 10,777 meters have been installed•New Information Report and Water Usage Trends Water Meter Project Progress 19Commercial (Various Locations)388Tahoe Donner146Sierra Meadows/Ponderosa Palisades134Prosser/Northeast627Glenshire/Hirschdale155Downtown/Olympic Heights46Donner Lake122Armstrong/GatewayQuantityArea 6 Red Flag list locations•New Information Report and Water Usage Trends Water Meter Project Progress 7 Anticipated completion in 2014–Goal of 350 to 400 installations per year–Begin work in Glenshire in Summer 2011–and other hardwareIssue bid documents for procurement of meter boxes, pipe materials –Department field staffperson meter box installation crew with Water -Create three–Red Flag List•New Information Report and Water Usage Trends Water Meter Project Progress 8 prevented installation of a meterAbout 800 customers where the condition of existing facilities –About 125 customers where the meter box could not be located–About 600 customers do not have meter boxes–Lessons Learned•New Information Report and Water Usage Trends Water Meter Project Progress 9 Currently, about 6.5 percent of customers have a leak •Others occurred after installation of the meter–dated installation of the meter-Some leaks pre–owned service laterals-Customer–Toilets–Stop and drain valves–Irrigation systems–Leaks typically occurred in four areas–Leaks were as large as 10 gallons per minute–a leak somewhere after the meter boxAfter initial installation, significant number of customers had •New Information Report and Water Usage Trends Water Meter Project Progress 10 drain valve worksWater Department has developed a handout explaining how a stop & –Considerable staff time required in dealing with this issue–A partially open valve will create a leak of up to 5 gpm–)°and 90°Partially open (anyplace between 0–position) °Full closed (90–position)°Full open (0–rotation°Valves have a 90–Largest cause of leaks in Winter–Stop & Drain Valves•New Information Report and Water Usage Trends Water Meter Project Progress 11 Prior to AMR system, leaks could go undetected for weeks–Leaks as large as 20 gpm have been found on residential properties–Customers are notified by telephone if possible–Leaks are often identified during the following work day–to pipe breaks and large leaksactive in regards -The new AMR system allows the District to be pro–Broken Pipes•New Information Report and Water Usage Trends Water Meter Project Progress 12 Billing was started or the connection was disconnected–About a dozen illegal irrigation connections were identified•198 out of 687 meters (29 percent) were assigned incorrectly–field verificationResolution required lengthy telephone conversations and/or –regarding which meter serves which unitDeveloper/builder often provided erroneous information –Multiple meters feeding a single residential structure–unit residential buildings-Significant problems with multi–Customer Information System (CIS) corrections•New Information Report and Water Usage Trends Water Meter Project Progress 3.08 mgd20103.42 mgd20093.57 mgd20084.11 mgd2007Feb Water Usage-JanYear 13 AMR system has allowed identification of customer side leaks–Replacement of about 54,500 feet of old pipeline–This reduction is attributed to two main factors•time water usage-Significant reduction in Winter•New Information Report and Water Usage Trends Water Meter Project Progress 14 About $1.39 million has been spent–Phase 3 contract authorization was $1.62 million•About $2.06 million has been spent–Phase 2 contract authorization was $2.44 million•Fiscal Impact Report and Water Usage Trends Water Meter Project Progress 15 Total project cost of about $7.5 million•expectedFor 2012 through 2014, similar cost of about $1,000,000 is •Total cost of about $1,000,000–Additional costs for administration, engineering & management–Cost includes parts, materials, District field labor & equipment–400 installations at $2,200 each–Direct expenditure of about $880,00 is anticipated –For 2011•Fiscal Impact Report and Water Usage Trends Water Meter Project Progress 16 or reservesRemaining $2.4 million cost to be funded from rate monies •Total of $3.8 million–Additional $2.3 million is anticipated–To date, $1.5 million has been collected–Expires at end of 2013–$5 per customer per month–Water Meter Surcharge–All funds have been spent–Balance of $1.3 million at start of project–Reserve for Future Meters Fund–Funding Sources•Fiscal Impact Report and Water Usage Trends Water Meter Project Progress 17 Receive this report and provide comment•Recommendation Report and Water Usage Trends