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HomeMy WebLinkAbout2022-05-04 Min - BoardDocuSign Envelope ID: 35F9916F-1A9F-4B9F-9F01-02229F9C5EC4 MEETING MINUTES May 4, 2022 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:00 p.m. by Vice President Bender. 2. ROLL CALL Directors; Harris, Laliotis, and Vice President Bender. Absent: Director Aguera and President Finn. EMPLOYEES PRESENT: Brian Wright, Mike Salmon, Joe Horvath, Neil Kaufman, Chad Reed, Steven Poncelet, Scott Crow, and Shanna Kuhlemier. OTHERS PRESENT — Steve Gross, District Counsel. 3. PLEDGE OF ALLEGIANCE 4. CHANGES TO THE AGENDA — Staff pulled items nine and ten for further clarification and discussion. 5. PUBLIC INPUT — none. 6. DIRECTOR UPDATE This item provides time for Directors to comment on any item within the purview of the District. 7. GENERAL MANAGER UPDATE General Manager Wright provided an update. CONSENT CALENDAR 8. Consideration to Adopt Resolutions to Consolidate the General Elections on November 8, 2022. Adopt Resolutions 2022-10 and 2022-11 to consolidate the District's November 2022 General Elections with Nevada and Placer County, respectively. 11. Consideration of a Contract to Repair Storm Damage to the Red Mountain Tank. a) Dispense with competitive bidding for the storm damage repairs to the Red Mountain Tank. b) Authorize the General Manager to execute a contract with Crosno Construction to con- duct repairs to the Red Mountain Tank in the amount not to exceed $52, 830, including a 10% change order allowance. 12.Consideration of a Contract to Perform Rehabilitation of the Roundhill Storage Tank. a) Allow Unified Field Services to withdraw its bid due to an administrative error. b) Waive the minor irregularity associated with the failure of Resource Development Com- pany to acknowledge Addendum No. 2 on its bid forms c) Award a contract to perform rehabilitation of the Roundhill Storage Tank to Resource Development Company in an amount of $585,160, plus a ten percent change order allowance for a total authorization not to exceed $643,700. DocuSign Envelope ID: 35F9916F-1A9F-4B9F-9F01-02229F9C5EC4 Vice President Bender called for public comment, seeing none. Director Harris and Director Laliotis mentioned an error in the resolution on page 7. The error said "three seats" and should state "two". Director Harris, moved, and Director Laliotis seconded that the board approve the consent calendar with the change. The motions passed (3-0), by a roll call vote. Director Aguera and President Finn were absent. 9. Consideration of an Agreement with the Town of Truckee Regarding Installation of a Wa- ter Pipeline as Part of the Truckee River Legacy Trail Phase 4 Project. Authorize the General Manager to execute a reimbursement agreement with the Town of Truckee for construction of a water pipeline as part of the Truckee River Legacy Trail Phase 4 project with an overall cost not to exceed $600,000. District Counsel Gross recused due to a conflict of interest with Porter Simon Law firm and Truckee Donner Land Trust. Have not advised or worked on this agreement with any party. Director Harris disclosed her employment with the Town of Truckee. Harris stated she works in Human Resources and not the Engineering Department. Vice President Bender called for public comment, seeing none. Director Laliotis moved, and Director Harris seconded, the board approve staff's recommen- dation. The Motion was passed (3-0), by roll call vote. Director Aguera and President Finn were absent. 10.Consideration of Approving the CEQA Initial Study/Mitigated Negative Declaration for the Pioneer Trail Pipeline and Pump Station Project. Approve the CEQA Initial Study/Mitigated Negative Declaration for the Pioneer Trail Pipeline and Pump Station Project. General Manager Wright stated the staff recommendation did not vet the entire item. Counsel Gross provided a new recommendation. Vice President Bender called for public comment, seeing none. Director Laliotis moved, and Director Harris seconded, the board approve: Director Laliotis read into the record. "Pursuant to CEQA Guidelines Section 15074, the Board of Directors of the Truckee Donner Public Utility District ("the District"), hereby finds that the Mitigated Negative Declaration (including the Project Initial Study, hereinafter collec- tively referred to as the "IS/MND") for the Pioneer Trail Pipeline and Pump Station Project ("Project") has been completed in compliance with CEQA. The District has reviewed and con- sidered the information contained in the IS/MND and the comments received during the pub- lic review process, prior to approving the Project. The District hereby finds that the IS/MND reflects the independent judgment and analysis of the District, adopts these findings, and concurrently adopts the IS/MND and approves the Project." DocuSign Envelope ID: 35F9916F-1A9F-4B9F-9F01-02229F9C5EC4 The Motion was passed (3-0), by roll call vote. Director Aguera and President Finn were ab- sent. WORKSHOP 13. New Debt Issuance Receive this informational update and provide feedback. ROUTINE BUSINESS 14.Approve the Treasurer's Report April 2022. a. Fund Balances for the Month February 28, 2022-Preliminary-pending year-end close and annual audit. b. Disbursements for the Month March 31, 2022 — including Government Code Section 53065.5 items. Vice President Bender called for public comment, seeing none. Director Laliotis moved, and Director Harris seconded, the board approve Treasure's Report. The Motion was passed (3-0), by roll call vote. Director Aguera and President Finn were ab- sent. CLOSED SESSION — 7:25 p.m. 15.Closed Session Pursuant to Government Code Section 54957 Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review. No Reportable Action ADJOURNMENT - 7.54 p.m. There being no further business before the Board, the meeting was adjourned to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on May 18, 2022 at 6.00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT FDoc✓uSigne�tl�by* J�GF bYf'1B6iVder, Vice President DocuSigned by: Respectfully Submitted,[ "^'u Shanna D. Kuhlemier, CMC, W ict Clerk