HomeMy WebLinkAbout12 Generator Sets Agenda Item # 12
DONNER
Public Utility District
ACTION
To: Board of Directors
From: Ed Taylor
Date: April 01, 2009
Subject: Consideration of the Award of Generator Sets
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for equipment purchases over $15,000.
2. HISTORY
During power outages, the District's pump stations will stop pumping and the water
supply to the customer may be interrupted. The need for emergency generator sets to
run these pump stations was identified and is part of the Water Department's 2009
budget.
3. NEW INFORMATION
Specifications and bid packages were prepared for two generator sets. A request for
bids was advertised and bid packets were sent to suppliers of emergency generator
sets. Bids were received and a bid opening was held on March 25, 2009. Two bids
were received. The results of the bid opening are as follows.
Bidder Location Amount
Cashman Equipment Sparks, Nevada $ 148,170.00
Cummins Rocky Mountain Sparks, Nevada $ 116,815.96
The bid from Cummins Rocky Mountain was found to be responsive as it meets all of
the bid specifications.
4. FISCAL IMPACT
The approved FY09 capital budget included $112,264 for this project which is funded
by Water Facilities Fees. The additional amount of $4,551.96 required for this
purchase will also be funded by Water Facilities Fees.
5. RECOMMENDATION
a. Award the purchase of two emergency generator sets to Cummins Rocky Mountain
of Sparks, NV in the total amount of $116,815.96 not including tax.
b. Authorize a budget transfer from the Water Department Facility Fees Fund to the
Water Department General Fund for this purchase.
Ed Taylor Michael D. Holley
Water Utility Manager General Manager
REQUEST FOR BIDS
NOTICE IS HEREBY GIVEN to prospective bidders that sealed bids will be received by the
Truckee Donner Public Utility District for the purchase of the following:
Well Materials for the Stockholm Pump Station &the Fibreboard Well
Bid Opening: 2:00 PM, Wednesday, March 25, 2009
mergency / Standby Power Systems (Generator Sets) for Richards Drive Pump Station
and Innsbruck Pump Station
Bid Opening: 2:30 PM, Wednesday, March 25, 2009
Ma rials for the Glenshire Well Extension, Materials for the Airport Well Shaft
Replacement and Pump & Motor for the Fibreboard Well
Bid Opening: 3:00 PM, Wednesday, March 25, 2009
Each bid must conform to the requirements of the specifications, which may be obtained by
contacting Sara Owens, (530) 582-3956.
The Truckee Donner Public Utility District specifically reserves the right to reject any and all
bids, waive irregularities or informalities in any or all bids, be the sole judge of the suitability of
the items offered and to accept any bid that it determines to be in its best interest.
TRUCKEE aONNER Sara Owens
DistrictPublic Utility Contract Administrator
TRUCKEE DONNER P.U.D.
P. O. Box 309 - 11570 Donner Pass Road
Serving you since 1927 Truckee, CA 96160