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HomeMy WebLinkAboutMinutes-9-19-01 REGULAR MEETING September 19, 2001 In accordance with District Code Section 2.08.010, the TDPUD minutes are action only minutes. All Board meetings are recorded on audio tapes which are preserved perpetual- ly and made available for listening to any interested party upon their request. The regular meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 7:04 PM in the TDPUD Board room by President Maass. ROLL CALL: Directors Joe Aguera, James Maass, Patricia Sutton and Ron Hemig were pre- sent; Nelson Van Gundy was absent. EMPLOYEES PRESENT: Mary Chapman, Susan Craig, Steve Hollabaugh, Peter Holzmeister, Neil Kaufman, Alan Harry and Ed Taylor. CONSULTANTS PRESENT: Attorneys Andy Morris and Steve Gross; Engineer Keith Knibb. OTHERS PRESENT: Among those present in the audience were Juanita and Frank Schneider, Dorothy Burden, Tom Bennett, Peter Gerdin and John Shreck. PUBLIC INPUT There was no public input. CONSIDERATION OF A DRAFT MITIGATED NEGATIVE DECLARATION RELATING TO CONSTRUCTION OF THE 6160 BRIDGE STREET WATER STORAGE TANK Adoption of the Negative Declaration Approval of the project for purposes of CEQA Authorization to file the Notice of Determination with the Nevada County clerk and the Governor’s Office of Planning and Research Adoption of a finding that the draft documents be circulated and the Negative Declaration reflect the District’s independent judgment As staff is still reviewing comments received, this matter was scheduled for additional public in- put at a hearing to be held October 17, 2001. 9/19/01 Page 1 CONSIDERATION OF A DRAFT MITIGATED NEGATIVE DECLARATION RELATING TO ACQUISITION OF THE GLENSHIRE WATER SYSTEM Consideration of authorizing staff to file the proposed negative declaration and environ- mental initial study with the Office of the Nevada County Clerk Consideration of authorizing staff to file the proposed negative declaration and environ- mental study with responsible and interested agencies and with the State Clearinghouse Consideration of authorizing staff to publish a notice of public review period and public hearing on the proposed negative declaration It was noted that the mitigated negative declaration is not a revised draft, but the original draft. There was some discussion about growth in the undeveloped land outside Glenshire’s bounda- ries. Director Hemig moved, and Director Aguera seconded, that the Board authorize staff to file the negative declaration and environmental impact study with the Nevada County Clerk and re- sponsible agencies and with the State Clearinghouse. Further, that staff be authorized to pub- lish a notice of public review period and hearing on the proposed negative declaration. ROLL CALL : Sutton, no; Van Gundy, absent; all other Directors, aye. SO MOVED. DONNER LAKE WATER Status report Consideration of a resolution authorizing and providing for the issuance of bond antici- pation notes pursuant to the provisions of the Improvement Note Act of 1915 and approv- ing certain documents and authorizing certain actions in connection therewith for Don- ner Lake Water Assessment District No. 00-1 Consideration of a contract to perform earth work at the “Red Mountain” tank site Consideration of a contract change order to the Donner Lake pipeline replacement pro- ject Phase 1, Contract A Consideration of a request submitted by Donner Tract Improvement District relating to Donner Lake assessments 9/19/01 Page 2 Consideration of continuing the emergency action relating to the Donner Lake water sys- tem rehabilitation Water Superintendent Taylor gave a brief status report on the Donner Lake construction. Documents required to proceed with the seven million financing from US Bank were reviewed. Director Aguera moved, and Director Hemig seconded, that the Board take the following action:  Adopt Resolution No. 2001-28 entitled resolution of the Board of Directors of the Truck- ee Donner Public Utility District authorizing and providing for the issuance of bond antic- ipation notes pursuant to the provisions of the Improvement Bond Act of 1915 and ap- proving certain documents and authorizing certain actions in connection therewith for Donner Lake Water Assessment District No. 00-1 as amended.  Authorize the Board President and the District Clerk to execute the resolution and the purchase agreement and any other required documents to complete this transaction.  Authorize the District Treasurer and the District Clerk to issue bond anticipation notes, as needed, to reimburse the District for Donner Lake Water Assessment District ex- penses previously paid and future assessment district construction project payments.  Direct the District Treasurer to provide the Board with ongoing monthly reports of the as- sessment district’s transactions. SO MOVED by roll call vote. Item 6c relating to the Red Mountain tank site was withdrawn. District Water Engineer Neil Kaufman explained his request for a change order to the Burdick contract for Phase 1, Contract A of the Pipeline Replacement Project. Director Aguera moved, and Director Hemig seconded, that Contract Change Order No. 1 in the amount of $53,926.53 to the Burdick contract be approved. ROLL CALL: Sutton, aye, with res- ervations; Van Gundy, absent; all other Directors, aye. SO MOVED. Attorneys Steve Gross and Andy Morris excused themselves from the meeting as their firm has, on occasion, represented the Donner Tract Improvement District. Peter Gerdin, representing the Donner Tract Improvement District, is requesting that no as- sessment be levied on green belt parcels. He noted their plan to have a title company draw up deeds that would restrict use of these parcels. 9/19/01 Page 3 Rene Fugazi, representing Wolfe Estates Homeowners Association, is also asking that assess- ments be removed from greenbelt parcels that will not be built upon. After some discussion, Director Sutton moved, and Director Hemig seconded, that the Board direct the Manager to retain the services of Tom Archer relating to these requests and that pos- sible action be placed on a future agenda. All Directors, aye, by voice vote. SO MOVED. John Broussal’s request that the District honor water permits issued by Del Oro Water Company to unimproved lots (copy attached) is also to be addressed at a future meeting. Director Hemig moved, and Director Aguera seconded, that the Board continue the emergency action relating to the Donner Lake water system rehabilitation. All Directors, aye, by voice vote. SO MOVED. CONSIDERATION OF A CALENDAR FOR PREPARATION OF THE DISTRICT BUDGET FOR 2002 Administrative Services Manager Mary Chapman presented a proposed calendar listing dead- lines for the various phases of 2002 budget preparation. Director Hemig moved, and Director Aguera seconded, that the budget calendar be approved. All Directors, aye, by voice vote. SO MOVED. A copy of the calendar is attached. MONTHLY STAFF REPORTS The staff reports are attached to these minutes for reference. CLOSED SESSION There was no closed session. ADJOURNMENT There being no further business before the Board, the meeting was adjourned at 8:28 PM. TRUCKEE DONNER PUBLIC UTILITY DISTRICT _________________________________________ James A. Maass, President Prepared by ______________________________ Peter L. Holzmeister, District Clerk smc 9/19/01 Page 4