HomeMy WebLinkAbout14 Pumping Equipment Agenda Item # 14
40 Public Utility District R
ACTION
To: Board of Directors
From: Ed Taylor
Date: April 01, 2009
Subject: Consideration of the Award for Purchase of Pumping Equipment
1. WHY THIS MATTER IS BEFORE THE BOARD
Board approval is required for expenditures in excess of $15,000.
2. HISTORY
The District does preventive maintenance on all its deep turbine water wells. This year
staff has scheduled projects on 2 of the existing wells and will continue work to
complete the newly drilled Fibreboard Well. This procurement provides the require
materials and equipment needed to perform this work. Contractor support will be
procured through a separate action.
3. NEW INFORMATION
The Glenshire Drive Well has an entrained air problem, over the past few years, Staff
has received many complaints about entrained air in the water from customers. Staff
has been able to identify the source of the air. To solve the problem the District needs
to lower the pump an additional 100 feet below the level entrained air water enters
thru the well column. To do this we must add 100 feet of pump column and line-shaft.
The Airport Well has a bend in the well casing this bend puts stress on the line-shaft
and bearings. This stress causes accelerated wear to the line-shaft and bearings.
Over the years, staff has found that the line-shaft and bearings need to be replaced
every 2 years, the last time they were replaced was in May of 2007.
The Fibreboard Well was drilled and developed in the Fall of 2008, staff recommends
purchase the pumping equipment for this well. Once Fibreboard Well is on line it will
be use for irrigation water for Gray's Crossing and Old Greenwood golf courses, there
by reducing associate energy costs to the District, and reducing production at the
Districts other well locations.
On February 26, 2009 the District issued request for bids for Glenshire Dr. Well
extension, Airport Well shaft replacement, and Fibreboard Well pump and motor
purchase (Attachment 1 is a copy of the Request For Bid). Two bids were received.
The lowest responsive bid was from Layne Christen Company in the amount of
$163,542.00. A bid summery is included in the following table.
Supplier Total Amount of Bid
Layne Christen Company $163,542.00
Flowserve $178,492.00
4. FISCAL IMPACT
Sufficient funds exist for the purchase of the material within the approved FY09 capital
and operation budget.
$22,706 is for the maintenance and repair of Glenshire Drive Well and Airport Well
which is funded from the Water Operations FY09 budget. $140,836 is for the
Fibreboard Well which is funded by Water Facilities Fees.
5. RECOMMENDATION
A. Award the contract for pumping equipment in the amount of $163,542.00 (plus tax)
to Layne Christen Company of Fontana, California.
B. Authorize the transfer of $140,836.00 from the Water Facilities Fees to the Water
Depa nt Operations fund.
GPI_b,
Ed Tay r Michael D. Holley
Water Utility Manager General Manager
REQUEST FOR BIDS
NOTICE IS HEREBY GIVEN to prospective bidders that sealed bids will be received by the
Truckee Donner Public Utility District for the purchase of the following:
Well Materials for the Stockholm Pump Station & the Fibreboard Well
Bid Opening: 2:00 PM, Wednesday, March 25, 2009
Emergency / Standby Power Systems (Generator Sets) for Richards Drive Pump Station
and Innsbruck Pump Station
Bid Opening: 2:30 PM, Wednesday, March 25, 2009
aterials for the Glenshire Well Extension, Materials for the Airport Well Shaft
Replacement and Pump & Motor for the Fibreboard Well
Bid Opening: 3:00 PM, Wednesday, March 25, 2009
Each bid must conform to the requirements of the specifications, which may be obtained by
contacting Sara Owens, (530) 582-3956.
The Truckee Donner Public Utility District specifically reserves the right to reject any and all
bids, waive irregularities or informalities in any or all bids, be the sole judge of the suitability of
the items offered and to accept any bid that it determines to be in its best interest.
TRUCKEE DONNER Sara Owens
Contract Administrator
Public Utility District
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TRUCKEE DONNER P.U.D.
P. O. Box 309 - 11570 Donner Pass Road
Serving you since 1927 Truckee, CA 96160