HomeMy WebLinkAbout12 Roundhill Tank Award Presentation
Award of a Contract to Perform Rehabilitation ACTION ITEM #12 May 4, 2022 Storage TankRoundhillof the Award of a Contract to Perform Rehabilitation Storage TankRoundhillof the
•BACKGROUND / HISTORYBACKGROUND / HISTORY Tank Rehabilitation ContractRoundhillTank Rehabilitation ContractRoundhill Newest tank constructed in 2005•Oldest tank constructed in 1963•tanks
range in volume from 100,000 to 1.5 million gallonsThe •stressed concrete tank -partially buried preOne •steel tanks bolted Two •steel tanks welded 30 •The District currently operates
33 ground level water storage tanks
•BACKGROUND / HISTORYBACKGROUND / HISTORY Tank Rehabilitation ContractRoundhillTank Rehabilitation ContractRoundhill significantly Design standards and seismic engineering requirements
have changed •Many tanks still have their original interior coating systems•been limitedFunding for maintenance and upgrade of water storage tanks has •lossto reduce water and efforts
main replacement water maintenance and replacement projects have prioritized Historically
•BACKGROUND / HISTORYBACKGROUND / HISTORY Tank Rehabilitation ContractRoundhillTank Rehabilitation ContractRoundhill Engineers in August 2021arolloCContract awarded to •Request for proposals
issued in June 2021•TankRoundhillDevelop bid documents for rehabilitation of •Seismic evaluation of the ground level steel tanks•Outside consultant needed•additional storage tank maintenance
funds2020 Water System Capital Improvement Plan identified the need for
•NEW INFORMATIONNEW INFORMATION Tank Rehabilitation ContractRoundhillTank Rehabilitation ContractRoundhill Installation of a sample tap assembly•Replacement of the roof eave vent cover
plates•Installation of two new roof vents•Replacement of the roof access hatch and safety handrail•of the interior ladderReplacement •alternatesBid •Recoating of tank exterior and interior•Welding
repairs •Replacement of inlet and outlet piping•Tank completed in March 2022RoundhillBid documents for
•$552,660.00Sparks, NVResource Development Company$425,950.05Bakersfield, CAUnified Field Services CorporationResponsiveBid PriceLocationBidder NEW INFORMATIONNEW INFORMATION Tank Rehabilitation
ContractRoundhillTank Rehabilitation ContractRoundhill Unified Field Services (UFS) was apparent low bidder•Two bids were received•Bid opening was held on April 20, 2022
•NEW INFORMATIONNEW INFORMATION Tank Rehabilitation ContractRoundhillTank Rehabilitation ContractRoundhill It is recommended that the District allow UFS to withdraw its bid•UFS request
meets the requirements of the Public Contract Code•Letter reviewed by District legal counsel•UFS requested that the bid be withdrawn•error occurred in preparing its bidOn April 21,
UFS notified the District by letter that an administrative
•NEW INFORMATIONNEW INFORMATION Tank Rehabilitation ContractRoundhillTank Rehabilitation ContractRoundhill considered a minor irregularity and waivedThe District has encountered this
issue in the past. This can be •bid pricewould not affect its Addendum No. 2 RDC provided a letter stating that •Addendum No. 2 is minor in nature•failed to acknowledge Addendum No.
2 on its bid formsRDC •It is recommended that all bid alternates be accepted•RDC pricing for all five bid alternates totals $32,500•is $552,660price from Resource Development Company
(RDC) Bid
•FISCAL IMPACTFISCAL IMPACT Tank Rehabilitation ContractRoundhillTank Rehabilitation ContractRoundhill$643,700Total authorization of •Ten percent change order allowance is recommended•alterantesRDC
is $585,160 including the bid price from Bid •Total authorization of $385,000•Bid price of $349,700•awarded to DN TanksA contract to rehabilitate the Airport storage tank was previously
•repairFY 2022 budget includes $949,000 for storage tank rehabilitation and
•FISCAL IMPACTFISCAL IMPACT Tank Rehabilitation ContractRoundhillTank Rehabilitation ContractRoundhill Current balance is about $1.0 million•Department Capital Reserve FundIf change
orders are necessary, costs would be covered from Water •$20,000-Inspection costs for both projects estimated at $15,000 •Slightly below budgeted about of $949,000•Combined bid price
of both storage tank projects is $934,860
•RECOMMENDATIONRECOMMENDATION Tank Rehabilitation ContractRoundhillTank Rehabilitation ContractRoundhill 643,700not to exceed $plus a ten percent change order allowance for a total authorization
Tank to Resource Development Company in an amount of $585,160, Storage RoundhillAward a contract to perform rehabilitation of the •formsDevelopment Company to acknowledge Addendum No.
2 on its bid Waive the minor irregularity associated with the failure of Resource •erroradministrative Unified Field Services to withdraw its bid due to an Allow