HomeMy WebLinkAbout2020-10-07 AgendaBOARD MEETING
6:00 p.m., Wednesday, October 7, 2020
TDPUD Board Room
AGENDA
As permitted by State of California Executive Order (EO) N-29-20, the Truckee Donner Public
Utility District Board meeting room will not be accessible to the public. Members of the Board
will be participating from separate remote locations.
The meeting is accessible for public observation via Tahoe Truckee Media (TTM) online at
http://ttctv.org/live-meeting/truckee-donner-public-utility-district/ or cable TV channel 18.
Public comment will be accepted via email at shannakuhlemier(a-)_tdpud.org and via Zoom in
the question/answer feature on any item on the agenda until the Board President closes
public comment on each item.
1. Call to order
2. Roll Call
3. Pledge of Allegiance - defer
4. Changes to the agenda
5. Public Input — This is time set aside for the public to address the Board on any matter
not on the agenda. Testimony related to any agendized matter should be addressed
at the time that that item is considered.
(The public may comment on any subject that is not on the agenda. Each speaker will
be limited to three minutes, but speaker time may be reduced at the discretion of the
Board President if there are a large number of speakers on any given subject.)
DIRECTOR UPDATE
6. This item provides time for Directors to comment on any item within the purview of the
District.
GENERAL MANAGER/ CEO UPDATE
7. This item provides time for the General Manager/CEO to update the Board.
CONSENT
8. Professional Services Agreement with ADM Associates
Authorize the General Manager to execute a Master Services Agreement with
ADM Associates, Inc. (Attachment 1), and all necessary documents, in the
amount of $83,852 for Evaluation Measurement & Verification (EM&V)
consulting services through September 30, 2023. The first Task Order
(Attachment 2) will be to conduct EM&V on the District's FY20 conservation
programs and develop a report. The first task order is for a not to exceed
amount of $25,688, which will leave $58,164 remaining for future tasks.
9. Water Conservation Toilets Rebate — Sierra Village Apartments - $18,750
Authorize a water conservation rebate of $18,750 to the Celtic Property
Management, manager/operator of Sierra Village Apartments complex to rebate
the replacement of 150 old toilets with new low water use toilets.
10. Northern California Power Agency (NCPA) Commissioner Appointment
The Board of Director's appoint Remleh Scherzinger, General Manager / CEO
as NCPA Commissioner and confirm Joe Horvath, Assistant General Manager/
Electric Utility Director as the Alternate Commissioner.
11.Award of Contract for Substation Testing Services
Authorize the General Manager to execute the Confirmation of Member Support
Services Agreement (Attachment 1) and Support Services Task Order
(Attachment 2), and all necessary documents, with Northern California Power
Agency for the procurement of substation testing services from NorCal Power
Services in the amount of $70,245, plus a 10% change order authorization, for
an amount not to exceed $77,270.
12. Master Services Agreement with EES Consulting
Authorize the General Manager to execute a Master Services Agreement with
EES Consulting, Inc. (Attachment 1), and all necessary documents, in the
amount of $70,000 for consulting services focusing primarily on rate design and
cost of service analysis for the Electric Department through December 31,
2021. The first Task Order (Attachment 2) will be to develop a green or 100%
renewable energy rate option. The first Task Order is for a not to exceed
amount of $18,000, which will leave $52,000 remaining for future tasks.
13.Approve an Increase to the 2020 Annual Procurement Authority for TAIT/Harris
Communications
Approve an increase in the annual procurement amount with TAIT/Harris
Communications from $30,000 to $50,000 for FY20.
14. Professional Services Agreement with Probolsky Research
Authorize the General Manager to execute a Professional Services Agreement),
and all necessary documents, with Probolsky Research (Attachment 1) in the
amount of $30,000 for professional services related to a District customer
survey.
15.On-Call Agreement with IDEAL WILD
Authorize the General Manager to execute an On -Call Agreement), and all
necessary documents, with IDEAL WILD (Attachment 1), in the amount of
$90,000 for professional services related to digital engagement.
ACTION ITEM(S)
16.Approval of Notice of Completion for the Water Meter Radio Transmitter Replacement
— 2020 Project
Adopt Resolution 2020-23 accepting the Water Meter Radio Transmitter
Replacement — 2020 project as complete and authorize the filing of the Notice
of Completion.
17. Water Utility Rate Study 2020
1.) Approve water rates for FY2021-2025;
2.) Approve the notice of proposed water rate increases for FY2021-2025 as
substantially completed;
3.) Set a Public Hearing for December 2, 2020 to receive input related to
11570 Donner Pass Rd, Truckee, CA 96161 — Phone 530-587-3896 — www.tdpud.org
proposed water rate increases.
WORKSHOP(S)
ROUTINE BUSINESS
18. Approval of the Treasurer's Report: September 2020
a) Approval of the Treasurer's report of fund balances for the Month Ended
July 31, 2020.
b) Approval of disbursements for August 31, 2020.
19.Approval of the Treasurer's Report: October 2020
a) Approval of the Treasurer's report of fund balances for the Month Ended
August 31, 2020.
b) Approval of disbursements for September 30, 2020.
20.Approve the Minutes of 9-2-2020 Regular Meeting
ADJOURNMENT
The agenda is available for review at the TDPUD administrative office and the District's
internet website. Posted on Friday, October 2, 2020.
Shanna D. Kuhlemier, CIVIC, District Clerk
A copy of the agenda packet is available for public review, during normal business hours, at the district
administrative office located at 11570 Donner Pass Road. Public participation is encouraged. The meeting
location is accessible to people with disabilities. Every reasonable effort will be made to accommodate
participation of the disabled in all of the Districts public meetings. If particular accommodations for the disabled
are needed (i.e. disability -related aids, or other services), please contact the District Clerk at (530) 582-3980 or
ShannaKuhlemier@tdpud.org, at least 24 hours in advance of the meeting.
Any person with a disability may submit a request for reasonable modification or accommodation to
the above -described means for accessing and offering comment at the meeting to Sharma Kuhlemier,
District Clerk, at shannakuhlemier(a�tdpud.org who will swiftly resolve such request.
11570 Donner Pass Rd, Truckee, CA 96161 — Phone 530-587-3896 — www.tdpud.org