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HomeMy WebLinkAbout15 Draft MinutesJKLM TRUCKEE DONNER Public Utility District MINUTES To: Board of Directors From: Shanna D. Kuhlemier, CIVIC Title: District Clerk Date: April 15, 2020 Minutes for the Meeting Dates Approval of Minutes for March 4, 2020, March 12, 2020, and March 18,2020 REGULAR MEETING MINUTES March 4, 2020 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:04 p.m. in the TDPUD Boardroom by President Bender. 2. ROLL CALL Directors: Tony Laliotis, Vice President Christa Finn, Bob Ellis (6:06 p.m.), and President Jeff Bender. Absent: Director Joe Aguera EMPLOYEES PRESENT: Brian Wright, Sanna Schlosser, Ian Fitzgerald, Trey Griffin, Joe Horvath, Steven Poncelet, Tricia Phillips, Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENT — Steve Gross, District Counsel and Pam Hobday, Pamela Hurt Associates. OTHERS PRESENT — none. 3. PLEDGE OF ALLEGIANCE Director Laliotis led the Pledge of Allegiance. 4. CHANGES TO THE AGENDA Staff requests to pull item seven from the agenda. 5. PUBLIC INPUT President Bender called for public comment, seeing none. President Bender closed public comment. 6. DIRECTOR UPDATE Director Laliotis stated: • Wanted to address comments surrounding an employment contract from last month's meeting. • Reflecting on employee values, ethics and performance. o Has the responsibility as a board member to serve the district. o Has extensive experience in public employment matters. o The contract is focused around "bad" employees, not high performers. • Expressed support and respect for staff. Vice President Finn stated: • Concurred with Director Laliotis. • Provided a statement, including: 1 March 4, 2020 o The Board is responsible to be prepared for meetings. The contract was included in the package, felt responsible to review for specific items. Stated empathy takes practice. Taking others feelings into consideration is a priority. Does not want the perception of the Board micro -managing or diving into operations. Respects staff. President Bender stated: Has full appreciation and respect for staff. Understands how hard staff works for the community. President Bender recused on item number 12 for a potential economic conflict. CONSENT CALENDAR 8. Consideration to Upgrade the District's Phone System Software. Authorize the General Manager to execute a contract with World Wide Technology to up- grade the District's Cisco phone infrastructure in an amount of $34,102 plus a 10% change order authorization for a total not to exceed contract amount of $37,513. 9. Consideration of an Addendum to the Electrification and Time -of -Use Rate Study. Authorize the General Manager to execute a contract addendum with HDR Engineering for the Electrification and TOU Rate Study in an amount of $28,804 plus a 10% change order of $2,880 authorization for a total not to exceed contract of $103,184. 10.Appoint an Interim Treasurer and an Interim Assistant Treasurer for the District. The recommendation is for the Board is to appoint Tricia Phillips as Interim Treasurer and Ian Fitzgerald as Interim Assistant Treasurer. 11. Consideration of Scheduling a Public Hearing Related to Adoption of the Annual Electric and Water Standby Charges. Schedule a public hearing at the regularly scheduled District Board Meeting on April 1, 2020 at 6:00 PM, or as soon thereafter, for the purpose of receiving input on the adoption of annual Electric and Water Standby Charges. This Public Hearing was scheduled and never held. 12. Consideration of Annual Resolutions for Special Tax: Old Greenwood and Gray's Crossing Communities Facilities Districts. 1) Adopt Resolution 2020-05 requesting Nevada County to collect the special taxes for the Old Greenwood 03-1 Communities Facilities District; and 2) Adopt Resolution 2020-06 requesting Nevada County to collect the special taxes for the Gray's Crossing 04-1 Communities Facilities District. Vice President Finn moved, and Director Ellis seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (3-0), by a roll call vote. Director Aguera was absent and President Bender recused. 13. Consideration of Annual Resolutions for the Donner Lake Assessment District. 2 March 4, 2020 1) Adopt Resolution 2020-07 requesting Nevada County to collect the Donner Lake Assess- ment District No. 00-1 annual assessments for tax year 2020-2021 2) Adopt Resolution 2020-08 requesting Placer County to collect the Donner Lake Assess- ment District No. 00-1 annual assessments for tax year 2020-2021. President Bender called for public comment, there were none. Vice President Finn spoke in support of item number 9. Director Laliotis moved, and Vice President Finn seconded, that the Board approve the consent calendar. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was ab- sent. ACTION 14. Consideration to Award a Contract to Jennifer Stoll Architect for the Facility Modernization Project This item concerns awarding a contract to Jennifer Stoll Architect in an amount not to ex- ceed $29,000. Shanna Kuhlemier provided a presentation (available upon request). President Bender called for public comment, there were none. Board Comments: • Include the garden area in front of the District as part of the project. Director Laliotis moved, and Director Ellis seconded, that the Board approve the staff recom- mendation. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was ab- sent. 15. Consideration of Approval of the Electric System Master Plan -2019 and the Associated CEQA Negative Declaration. Sanna Schlosser provided a presentation (available upon request). President Bender called for public comment, there were none. District Clerk Kuhlemier made note of the Town of Truckee's public comment letter, available at the dais and emailed. Board Comments: • Questioned staff's or the Board's comments on the Town of Truckee letter. District Counsel Gross stated this is an environmental document. The Town of Truckee's letter stated there was no comment on the environmental or the plan. 3 March 4, 2020 General Manager Holley offered for staff to write a letter from President Bender to explain that growth pays for growth, this circuit is already highly reliable, and fire danger are all focuses of the District. Furthermore, the mission of the District. The Board consensus was in agreement with the letter. Vice President Finn moved, and Director Ellis seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. 16. End -of -Cycle Budget Review 1. Accept this report. 2. Authorize the Transfer $1,000,000 from the Electric General Fund to the Electric Capital Replacement Reserve. Steven Poncelet and Tricia Phillips provided a presentation (available upon request). President Bender called for public comment, there were none. Vice President Finn moved, and Director Ellis seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. WORKSHOP 17. Discussion of FY19 Purchase Power Load, Resources, Peaks, and Comparison to FY19 Budget Forecast. Joe Horvath provided a presentation (available upon request). President Bender called for public comment, there were none. Comments: • With the Red Messa solar project, another solar project in the portfolio would not be in the Districts best interest. o Staff will bring back the data at a future Board meeting. • Discussion on distribution system losses. • Discussion on Germany's renewable issue, including, high cost. • Thanked staff for the presentation, commitment, and expertise. ROUTINE BUSINES 18. Treasurer's Report: March 2020. a) Approval of the Treasurer's report of fund balances for the Month Ended December 31, 2019 and January 31, 2020. President Bender called for public comment, there were none. 4 March 4, 2020 Director Ellis moved, and Director Finn seconded that the Board approve the Treasurer's Re- port. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. b) Approval of disbursements for February 2020. President Bender called for public comment, there were none. Vice President Finn moved, and Director Ellis seconded that the Board approve the Disburse- ments. The motion passed unanimously (4-0). Director Aguera was absent. CLOSED SESSION — 7:06 p.m. 19. Closed Session Pursuant to Government Code Section 54956.87 regarding APN 18-660- 39 and 18-660-07, District Negotiator (s): Michael D. Holley and Shanna D. Kuhlemier, Un- der Negotiation: Price and Terms. No Reportable Action. 20. Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review. No Reportable Action. ADJOURNMENT - 8:32 p.m. There being no further business before the Board, the meeting was adjourned at 8:32 p.m. to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on March 18, 2020 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Respectfully Submitted, Shanna D. Kuhlemier, CMC, District Clerk 5 March 4, 2020 SPECIAL MEETING MINUTES March 12, 2020 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 8:33 a.m. in the TDPUD Boardroom by President Bender. 2. ROLL CALL Directors: Tony Laliotis, Vice President Christa Finn, and President Jeff Bender. Absent: Director Joe Aguera and Bob Ellis EMPLOYEES PRESENT: Brian Wright, Joe Horvath, Michael Holley, and Shanna Kuhlemier (left meeting during Closed Session). CONSULTANTS PRESENT — Pam Hobday, Pamela Hurt Associates and Drew Gorgey, Peck- ham & McKenney, Inc. 5. PUBLIC INPUT President Bender called for public comment, seeing none. President Bender closed public comment. CLOSED SESSION — 6. Closed Session Pursuant to Government Code Section 54957, Public Employee Employ- ment. No Reportable Action. ADJOURNMENT - 11:00 a.m. There being no further business before the Board, the meeting was adjourned at 11:00 a.m. to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on March 18, 2020 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President Respectfully Submitted, Shanna D. Kuhlemier, CMC, District Clerk 1 March 12, 2020 REGULAR MEETING MINUTES March 18, 2020 1. CALL TO ORDER The meeting of the Board of Directors of the Truckee Donner Public Utility District was called to order at 6:05 p.m. in the TDPUD Boardroom by President Bender. Disclaimer: Due to the COVID-19 situation and the California Governor's Executive Orders, this Board meeting was conducted with the Board via video/teleconferencing measures and live streamed on the District website. Public comment was opened using email. 2. ROLL CALL Directors: Tony Laliotis, Bob Ellis, Vice President Finn, and President Bender. Absent: Director Joe Aguera EMPLOYEES PRESENT: Brian Wright, Ian Fitzgerald, Joe Horvath, Michael Holley, and Shanna Kuhlemier. CONSULTANTS PRESENT — Steve Gross, District Counsel (video conferencing) and Pam Hobday, Pamela Hurt Associates. OTHERS PRESENT — none. 3. PLEDGE OF ALLEGIANCE — defer. 4. CHANGES TO THE AGENDA 5. PUBLIC INPUT President Bender called for public comment, seeing none. President Bender closed public comment. 6. DIRECTOR UPDATE Director Laliotis stated: • Thanked staff for responsiveness to the COVID-19 and weather events. Vice President Finn stated: • The community should feel secure that power and water is safe. President Bender stated: • Thanked staff for their responsiveness and keeping the community safe. CONSENT CALENDAR 7. Consideration to Purchase a Dump Trailer for the Water Department. 1. Declare Unit 373 surplus and authorize the General Manager to dispose of this Unit at public auction, applying sale funds to the Water Vehicle Reserve Fund. 2. Authorize the General Manager to execute a contract with Felling Trailers, Inc. of Sauk Centre, MN, for the purchase of a FT-14-2 DT Deck Over Dump trailer in the amount of 1 March 18, 2020 $16,497.48, plus a 10% change order authorization, for a total not to exceed amount of $18,147 plus tax and fees. This price includes transportation and delivery. 8. Consideration to Purchase Two Replacement Light Duty Vehicles. 1. Declare Units 200 and 201 surplus and authorize the General Manager to dispose of these Units at public auction, applying sale funds to the Electric Vehicle Reserve Fund. 2. Authorize the General Manager to execute a contract with Altec Industries of Dixon, CA, for the purchase of two (2) A132DW service bodies on 2020 Ram 3500 4X4 chassis in the amount of 166,778.00, plus a 10% change order authorization, for a total not to exceed amount of $183,456 plus tax and fees. President Bender called for public comment, there were none. Director Laliotis moved, and Vice President Finn seconded, that the Board approve the staff recommendation. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. ACTION 9. Consideration to Purchase a Dump Trailer for the Water Department. This item concerns awarding a contract to Altec Industries in an amount not to exceed $352,424. 1. Declare Unit 216 surplus and authorize the General Manager to dispose of Unit 216 at public auction, applying sale funds to the Electric Vehicle Reserve Fund. 2. Authorize the General Manager to execute a contract with Altec Industries of Dixon, CA, for the purchase of an Altec Model AN55E-OC on a 2021 Freightliner 108SD 4X4 chassis in the amount of $320,385, plus a 10% change order authorization, for a total not to exceed amount of $352,424 plus tax and fees. This price includes transportation and delivery. 3. Authorize the General Manager to execute a lease agreement with Global Rental of Dixon, CA, for the lease of a bucket truck for up to a year in a not to exceed amount of $3,900 per month, plus tax. President Bender called for public comment, there were none. Vice President Finn moved, and Director Ellis seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. 10. Consideration for Approval of the 2020 Employee Wage and Compensation Adjustments. 1.) Authorize the General Manager to execute the MOU between IBEW Local 1245 and the District effective January 1, 2020 through December 31, 2024. 2.) Approve the Unrepresented (Technical, Engineering and Management) salary adjust- ments as proposed and outlined in the 2020 Wage Ranges. 3.) Adopt Resolution 2020-09 amending District Code Title 4, Personnel as proposed. President Bender called for public comment, there were none. 2 March 18, 2020 Director Ellis moved, and Vice President Finn seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. 11. Consideration to Appoint Brian Wright and Joe Horvath as Assistant General Manager's for the District. Shanna Kuhlemier provided a presentation (available upon request). President Bender called for public comment, there were none. Board Comments: • These are two well -deserved promotions. Director Ellis moved, and Vice President Finn seconded, that the Board approve the staff rec- ommendation. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. WORKSHOP 12. Upstairs Remodel Board Visit — deferred to a later date. ROUTINE BUSINES 13.Approval of the Minutes of February 5, 2020. President Bender called for public comment, there were none. Vice President Finn moved, and Director Ellis seconded that the Board approve the minutes. The motion passed unanimously (4-0), by a roll call vote. Director Aguera was absent. CLOSED SESSION — 6:30 p.m. 14. Closed Session Pursuant to Government Code Section 54957, Public Employee Perfor- mance Evaluation — General Manager's Performance Plan Review. No Reportable Action. 15. Closed Session Pursuant to Government Code Section 54957.6, Conference with Labor Negotiators(s); Brian Wright, Assistant Water Utility Director and Joe Horvath, Electric Utility Director. Item was pulled. ADJOURNMENT - 6:57 p.m. There being no further business before the Board, the meeting was adjourned at 8:18 p.m. to the next scheduled regularly scheduled meeting of the Truckee Donner Public Utility District on April 1, 2020 at 6:00 p.m. TRUCKEE DONNER PUBLIC UTILITY DISTRICT Jeff Bender, President 3 March 18, 2020 Respectfully Submitted, Shanna D. Kuhlemier, CIVIC, District Clerk March 18, 2020