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Home My WebLink AboutAgendaTruckee Donner Public Utility District SPECIAL BOARD MEETING 2:00 p.m., Wednesday, April 15, 2020 TDPUD Board Room AGENDA Directors Joseph R. Aguera Jeff Bender Bob Ellis Tony Laliotis Christa Finn General Manager Michael D. Holley The State of California Executive Order (EO) N-29-20 proclaimed a State of Emergency in the State due to COVID-19. As outlined and permitted by the EO N-29-20, the Truckee Donner Public Utility District Board meeting room will not be accessible to the public. Members of the Board will be participating from separate remote locations. The meeting is accessible for public observation via Tahoe Truckee Media (TTM) online at http://ttctv.org/live-meeting/truckee-donner-public-utility-district/ or cable TV channel 18. Public comment will be accepted via email at shannakuhlemier(a)_tdput.org and via Zoom questions and answers on any item on the agenda until the Board President closes public comment on each item. When: Apr 15, 2020 02:00 PM Pacific Time (US and Canada) Topic: Board of Directors Meeting - Special Workshop Register in advance for this webinar 1. Call to order 2. Roll Call 3. Public Input — This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that that item is considered. (The public may comment on any subject that is not on the agenda. Each speaker will be limited to three minutes, but speaker time may be reduced at the discretion of the Board President if there are a large number of speakers on any given subject.) CLOSED SESSION 4. Closed Session Pursuant to Government Code Section 54957, Public Employee Employment— General Manager. ADJOURNMENT The agenda is available for review at the TDPUD administrative office and the District's internet website. Posted on Friday, April 10, 2020. Shanna D. Kuhlemier, CMC, District Clerk A copy of the agenda packet is available for public review, during normal business hours, at the district administrative office located at 11570 Donner Pass Road. Public participation is encouraged. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the Districts public meetings. If particular accommodations for the disabled are needed (i.e. disability -related aids, or other services), please contact the District Clerk at (530) 582-3980 or Shan naKuhlemier@tdpud.org, at least 24 hours in advance of the meeting. Any person with a disability may submit a request for reasonable modification or accommodation to the above -described means for accessing and offering comment at the meeting to Shanna Kuhlemier, District Clerk, at shannakuhlemier(a)tdaud.org who will swiftly resolve such request. 11570 Donner Pass Rd, Truckee, CA 96161 — Phone 530-587-3896 — wwwAdpud.org Truckee Donner Public Utility District Directors BOARD MEETING Joseph R. Aguera 6:00 p.m., Wednesday, April 15, 2020 Jeff Bender Bob Ellis TDPUD Board Room Tony Laliotis AGENDA Christa Finn General Manager Michael D. Holley The State of California Executive Order (EO) N-29-20 proclaimed a State of Emergency in the State due to COVID-19. As outlined and permitted by the EO N-29-20, the Truckee Donner Public Utility District Board meeting room will not be accessible to the public. Members of the Board will be participating from separate remote locations. The meeting is accessible for public observation via Tahoe Truckee Media (TTM) online at http://ttctv.org/live-meeting/truckee-donner-public-utility-district/ or cable TV channel 18. Public comment will be accepted via email at shannakuhlemier(a-)tdput.org and via Zoom questions and answers on any item on the agenda until the Board President closes public comment on each item. You are invited to a District Digital Board Meeting webinar. When: Apr 15, 2020 06:00 PM Pacific Time (US and Canada) Topic: Board of Directors Meeting - Wednesday April 15, 6:OOPM You will be required to register for this webinar with your first & last name and a valid email. Please go to this link to register: https://zoom.us/webinar/register/WN UPaAVKzgQgixPC1 DE-TJIA After registering, you will receive a confirmation email containing information about joining the webinar through your computer or phone. If you choose to join by phone, public comment can be sent via email to ShannaKuhlemier(o)_tdpud.org. If you chose to join via computer, you will be able to participate in public comments by asking a "Question" in the webinar session 1. Call to order 2. Roll Call 3. Pledge of Allegiance - defer 4. Changes to the agenda 5. Public Input — This is time set aside for the public to address the Board on any matter not on the agenda. Testimony related to any agendized matter should be addressed at the time that that item is considered. (The public may comment on any subject that is not on the agenda. Each speaker will be limited to three minutes, but speaker time may be reduced at the discretion of the Board President if there are a large number of speakers on any given subject.) 11570 Donner Pass Rd, Truckee, CA 96161 — Phone 530-587-3896 — www.tdpud.org DIRECTOR UPDATE 6. This item provides time for Directors to comment on any item within the purview of the District. CONSENT CALENDAR 7. Consideration for Approval of a Professional Services Contract to Conduct a Water Utility Rate and Cost of Service Study. This item involves a contract with HDR Engineering, Inc. for the 2020 Water Rate Study Update in an amount not to exceed $33,700. 8. Consideration for Approval of the Procurement of Replacement Water Meter Radio Transmitters. This item involves procurement of water meter transmitter units with Aclara for an amount not to exceed $260,000. 9. Consideration for Awarding a Contract for the Purchase of Current Limiting Fuses. This item involves a contract with Anixter Inc., for the purchase of current limiting fuses for an amount not to exceed $100,000. 10. Consideration to Purchase a Replacement Light Duty Truck. This item involves declaring surplus property and a contract with Altec Industries in an amount not to exceed $87,657 plus tax and fees. 11. Consideration to Award a Contract to Sactown Contractors Corp., for the Warehouse Lighting Upgrade Project. This item involves a contract with Sactown Contractors Corp., in an amount not to exceed $49.302. ACTION ITEM(S) 12. Consideration of Temporary Programs for COVID-19 Customer Relief. This item involves a budget amendment and reallocation of funds for Customer Relief Program due to COVID-19, and amending the contract with Sierra Community House in an amount not to exceed $35,999 to administer the program. 13. Consideration for Approval of Resolution 2020-10 Amending District Code Title 4, Personnel. This item involves District Code revisions related to personnel. ROUTINE BUSINES 14. Treasurer's Report: April 2020. a) Approval of the Treasurer's report of fund balances for the Month Ended February 2020. b) Approval of disbursements for March 2020. 15.Approval of the Minutes of March 4, 2020, March 12, 2020 and March 18, 2020. CLOSED SESSION 16. Closed Session Pursuant to Government Code Section 54957, Public Employee Performance Evaluation — General Manager's Performance Plan Review 11570 Donner Pass Rd, Truckee, CA 96161 — Phone 530-587-3896 — www.tdpud.org ADJOURNMENT The agenda is available for review at the TDPUD administrative office and the District's internet website. Posted on Friday, April 10, 2020. Shanna D. Kuhlemier, CIVIC, District Clerk A copy of the agenda packet is available for public review, during normal business hours, at the district administrative office located at 11570 Donner Pass Road. Public participation is encouraged. The meeting location is accessible to people with disabilities. Every reasonable effort will be made to accommodate participation of the disabled in all of the Districts public meetings. If particular accommodations for the disabled are needed (i.e. disability -related aids, or other services), please contact the District Clerk at (530) 582-3980 or ShannaKuhlemier@tdpud.org, at least 24 hours in advance of the meeting. Any person with a disability may submit a request for reasonable modification or accommodation to the above -described means for accessing and offering comment at the meeting to Shanna Kuhlemier, District Clerk, at shannakuhlemierktdpud.org who will swiftly resolve such request. 11570 Donner Pass Rd, Truckee, CA 96161 — Phone 530-587-3896 — www.tdnud.org