HomeMy WebLinkAbout10 Budget Calendar 2007 Agenda Item #
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Public Utility District
Memorandum
To: Board of Directors
From: Peter Holzmeister
Date: August 8, 2006
Subject: 2007 budget calendar
Why this matter is before the Board: This matter involves the Board's process for reviewing
the 2007 budget.
History: At the last Board meeting, we discussed the process the Board would like to
employ in reviewing the draft budget for 2007 being prepared by staff. My notes from
that discussion suggest that the Board wishes to follow a process something like the
following:
• Presentations made by staff describing of the 2006 budget compared to actual.
• Presentations made by staff describing what is planned to appear in the budget
for 2007 along with staff suggested options for the Board to consider.
• The Board would then give some direction to staff and the draft 2007 budget
would be prepared and presented to the Board.
• Workshops would be conducted, a public hearing would be held and a budget
adopted.
New information: Attached is a revised budget calendar that incorporates the above
process, I hope. I have bolded the added process elements. I would like the Board to
let us know if this process provides you with the review you feel is appropriate.
Recommendation: Review and amend the budget calendar as you see appropriate
and adopt it.
TRUCKEE DONNER PUBLIC UTILITY DISTRICT-2007 BUDGET CALENDAR-DRAFT as of August 8,2006
Due Date Action
7/24/06 Monday Staff meeting-discuss and determine-budget issues,goals&theory for 2007
8/1/2006 Tuesday Handout budget forms and support material to department heads
Order budget covers for 2007
8/2/2006 Wednesday Board Meeting-initial direction from Board on 2007 budget
8/11/2006 Friday Department heads provide Kim with labor allocations
8/28/2006 Monday Deadline for department heads to submit budgets to Kim-Operating&Capital Budgets
Steve provides purchased power expense estimate for 2007
Steve,Mary&Kim work on revenue estimates
Narratives submitted by Department Heads
9/6/2006 Wednesday Employee compensation survey presented to Board
9/11/2006 Monday PLH&MC get first full draft budget
9/13-9/15 Weds-Fri PLH meets with each department head to review budget
ng
9/20/2006 Wednesday Preliminary
partment presentation of 2006 budgetndlactual
Discussion of options
Discussion of fixed costs
9/22/2006 Friday Budget revisions to balance the budget-Finalize numbers
9/25-9/27 Mon-Weds Finalize Narratives
9/28-9/29 Thurs-Fri Final budget preparation(print,bind,copy)-DRAFT BUDGET
in board packet 10/4/06
9/29/2006 Friday am Copies of the Draft Budget are provided to Barbara for Board packet
10/4/2006 Wednesday First draft of Budget presented to Board
Finance Master Plan discussed
10/18/2006 Wednesday First draft of 2007 Budget discussed with departmental presentations
Board discusses and debates first draft of 2007 budget
Board gives direction to staff to prepare second draft budget
11/1/2006 Wednesday Second draft of 2007 budget goes to Board along with Finance Master Plan
Public hearing on budget
Board discusses budget
11/15/2006 Wednesday Target for Board approval of Budget